Executive Assistant
3 days ago
Billingham
Executive Assistant Core Responsibilities • Manage and maintain executive calendars, including scheduling meetings, calls, and events, • Coordinate domestic and international travel arrangements, including itineraries and accommodations., • Prepare executive correspondence, reports, meeting materials, and presentations., • Screen and prioritize incoming emails, calls, and meeting requests., • Serve as a point of contact for internal staff, board members, and external partners., • Assist with project coordination, status tracking, and follow-up tasks., • Organize and maintain files, records, and confidential documents, • Prepare and submit expense reports and track budget-related items., • Plan and coordinate executive meetings, offsites, and team events., • Handle ad hoc personal or business-related tasks with discretion. Required Skills and Qualifications Hard skills • Proficiency in Microsoft Office Suite and Google Workspace., • Experience with scheduling software and travel booking tools., • Strong written communication and document preparation skills., • Familiarity with video conferencing tools and calendar integrations Soft skills • Exceptional organisation and time management., • Professional discretion and confidentiality., • Clear and proactive communication., • Ability to prioritise competing demands under tight deadlines., • Independent problem-solving and critical thinking. Education Associate Degree's are preferred, but not required; bachelor’s degree preferred in business, communications, or a related field. Certifications • Certified Administrative Professional (CAP) or similar credentials are preferred but not required. Preferred Qualifications • 6 months to a year of experience supporting C-suite or senior leadership., • Experience in industries such as finance, tech, healthcare, or legal., • Comfort coordinating across multiple time zones and global teams., • Event planning or project management experience.
Andre D.Active 6 hours ago