Contrata Personal

Executive Assistant - LUIS ANDRÉ INVESTMENTS LTD

3 enero 2026•14 vistas

Executive Assistant Core Responsibilities

Manage and maintain executive calendars, including scheduling meetings, calls, and events

Coordinate domestic and international travel arrangements, including itineraries and accommodations.

Prepare executive correspondence, reports, meeting materials, and presentations.

Screen and prioritize incoming emails, calls, and meeting requests.

Serve as a point of contact for internal staff, board members, and external partners.

Assist with project coordination, status tracking, and follow-up tasks.

Organize and maintain files, records, and confidential documents

Prepare and submit expense reports and track budget-related items.

Plan and coordinate executive meetings, offsites, and team events.

Handle ad hoc personal or business-related tasks with discretion.

Required Skills and Qualifications
Hard skills

Proficiency in Microsoft Office Suite and Google Workspace.

Experience with scheduling software and travel booking tools.

Strong written communication and document preparation skills.

Familiarity with video conferencing tools and calendar integrations

Soft skills

Exceptional organisation and time management.

Professional discretion and confidentiality.

Clear and proactive communication.

Ability to prioritise competing demands under tight deadlines.

Independent problem-solving and critical thinking.

Education

Associate Degree's are preferred, but not required; bachelor’s degree preferred in business, communications, or a related field.

Certifications

Certified Administrative Professional (CAP) or similar credentials are preferred but not required.

Preferred Qualifications

6 months to a year of experience supporting C-suite or senior leadership.

Experience in industries such as finance, tech, healthcare, or legal.

Comfort coordinating across multiple time zones and global teams.

Event planning or project management experience.