Executive Assistant to Managing Director
hace 3 días
London
Patek Philippe is the last family-owned independent Genevan Watch Manufacturer. We are currently recruiting to fill the following full-time vacancy in our flagship store in New Bond Street, London Executive Assistant to Managing Director (Full-time, on-site, 5 days per week) As an Executive Assistant you will provide high level support to the Managing Director with day-to-day operations, diary management and maintaining the smooth running of the Salon, whilst ensuring that the Company’s standard of service is met and adhered to at all times. Main Duties: · Responding to email and phone enquiries from external and internal clients · Liaising with Managing Director’s clients as and when required including all VVIP clients · Diary management and arranging appointments for Managing Director · Taking minutes at management meetings · Assisting with the annual Financial, Commercial and ICS Budgets · Assisting the Managing Director with facility and refurbishment projects · Arranging Travel, accommodation and any other additional reservations for Managing Director · Assisting with regular reporting to HQ (budgets, monthly reports, fast forecasts etc) · Managing credit card & petty cash expenses in a timely manner · Assisting HR with the onboarding and recruitment of new employees · Communicating with all levels of staff, management and suppliers · Using all Microsoft packages including Word, Excel & Outlook · Daily use of CRM software and SAP · Assisting the Managing Director with any legal queries, Police enquiries etc. · Organisation of team building exercises and training, including booking venues and travel arrangements · Arranging Travel, accommodation and any other additional reservations for other members of staff as and when needed e.g. Training seminars · Arranging travel and accommodation for visitors from HQ · Assisting Managing Director in all elements of the business, as and when required and requested What we are looking for: · French speaking and writing skills would be an advantage · Previous experience in a similar role · Exceptional communication skills, both written & verbal, and a confident telephone manner · Exemplary handwriting skills. Calligraphy training will be provided. · Ability to speak effectively with internal staff, external customers and suppliers · Ability to read and interpret documents with a technical aspect, such as spreadsheets and invoices · Ability to write reports and other correspondence, possess proven literacy and numeracy skills · Have an enthusiastic and positive personality and effectively manage your time and productivity whilst at work · Ability to work as a self-motivated individual as well as part of a team · Proven organisational skills, able to work well on your own. Can set and meet deadlines · Used to working in a very fast paced environment and can manage in pressured situations · Keeping a high standard of appearance · Proven & exceptional customer service skills · Have full knowledge of products, to be able to explain and recommend purchases. Full training will be given for product knowledge · Proficient in using Microsoft Word, Excel & Outlook is essential. SAP and Salesforce is desirable · Experience in the Luxury Retail Industry is desirable but not essential · Must hold a valid passport Competitive salary + benefits Please send your CV, covering letter and salary expectations. Due to the volume of applications received, only those selected for interviews will be contacted The company carries out DBS, reference and work permit checks during the pre-employment process Please note that we do not accept unsolicited CV’s from recruiters or employment agencies. In the absence of a signed Recruitment Services Agreement, we will not consider, or agree to, payment of any referral compensation or recruiter fee. In the event that a recruiter or agency submits a resume or candidate without a previously signed agreement, we explicitly reserve the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.
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