Team Assistant with Event Management Experience
hace 13 días
London
A leading global education company based near Bond Street requires a Team Assistant with Events Management Experience for this exciting hybrid temp-perm role. The role will start on a temporary basis Full-time, 40 hours per week; 2 days in the Central London office; occasionally need to be in the Greenwich office for meetings there.We are looking for someone self-sustained and can hit the ground running to join ASAP until the end of summer, with the potential to become permanent in the role in the autumn.Team & Administrative Support • Manage shared team diaries and coordinate meetings across multiple stakeholders and time zones., • Prepare meeting agendas, take minutes and track follow-up actions., • Draft and proofread correspondence, reports and presentations., • Maintain organised filing systems and documentation (digital and physical)., • Act as a key point of contact for internal and external enquiries., • Handle sensitive information with discretion., • Prepare Board slides and SLT level materialsEvent Management, • Plan and deliver corporate events such as team meetings, conferences, workshops and stakeholder events., • Develop event timelines and manage budgets., • Liaise with venues and suppliers., • Coordinate invitations, delegate communications and registration., • Organise travel and accommodation for attendees when required., • Manage event materials, branding and presentation logistics., • Provide on-site event support and troubleshoot issues as they arise., • Produce post-event reports, including feedback and budget reconciliation.Coordination & Process Support, • Support team projects by coordinating timelines and deliverables., • Track actions and ensure deadlines are met., • Identify and implement improvements to administrative processes., • Maintain strong working relationships across departments. Skills & Experience, • Proven experience in a Team Assistant, Administrative Assistant or similar support role., • Experience planning and delivering internal or external events., • Strong organisational and multitasking skills., • Excellent written and verbal communication skills., • High attention to detail., • Ability to prioritise workload and work under pressure., • Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)., • Budget tracking experience desirable.