As an office manager, you'll need to:
Use a range of software, including email, spread sheets and databases, to ensure the efficient running of the office
Organize office operations and procedures
Coordinate with IT department on all office equipment
Ensure that all items are invoiced and paid on time
Manage contract and price negotiations with office vendors, service providers and office lease
Manage office G&A budget, ensure accurate and timely reporting
Provide general support to visitors
Assist in the on boarding process for new hires
manage online and paper filing systems
develop and implement new administrative systems, such as record management
record office expenditure and manage the budget
organise the office layout and maintain supplies of stationery and equipment
maintain the condition of the office and arrange for necessary repairs
organise and chair meetings with staff - in lower-paid roles this may include typing the agenda and taking minutes, but senior managers usually have an administrative assistant to do this
ensure adequate staff levels to cover for absences and peaks in workload, often by using temping agencies
delegate work to staff and manage their workload and output
promote staff development and training
implement and promote equality and diversity policy
write reports for senior management and deliver presentations
respond to customer enquiries and complaints
review and update health and safety policies and ensure they're observed
check that data protection laws are being adhered to in relation to the storage of data, and review and update policies
arrange regular testing for electrical equipment and safety devices
attend conferences and training
manage social media for your organisation
OFFICE MANAGER
Key Skills involves:
Excellent time management, initiative and approachability
Ability to multi-tasking and prioritise work
Excellent organisational and time-management skills
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills in a fast-paced environment
A creative mind with an ability to suggest improvements
knowledge of Microsoft Office(Word, PowerPoint, Excel, Outlook) and other commonly used office packages is must required
strong IT and typing skills
the ability to prioritise tasks and work under pressure
good team working skills and the confidence to lead and motivate a team
the ability to manage your workload and supervise others concurrently
excellent interpersonal, oral and written communication skills, with the ability to converse at senior and board level
negotiation and relationship-building skills
attention to detail
flexibility and adaptability to changing workloads
a problem-solving approach to work
project management skills
a familiarity with legislation in the areas of employment, equality and diversity, and data protection - this is useful, but not essential.
Qualification Seeking:
There is no educational requirement for this job. However, if the potential employee possesses any certificate or diploma or equivalent qualification in a subject such aseconomics and business can be beneficial; although entry with other academic qualifications and/or significant relevant experience is possible. 2-3 years of experience in the relevant field is compulsory.
Use a range of software, including email, spread sheets and databases, to ensure the efficient running of the office
Organize office operations and procedures
Coordinate with IT department on all office equipment
Ensure that all items are invoiced and paid on time
Manage contract and price negotiations with office vendors, service providers and office lease
Manage office G&A budget, ensure accurate and timely reporting
Provide general support to visitors
Assist in the on boarding process for new hires
manage online and paper filing systems
develop and implement new administrative systems, such as record management
record office expenditure and manage the budget
organise the office layout and maintain supplies of stationery and equipment
maintain the condition of the office and arrange for necessary repairs
organise and chair meetings with staff - in lower-paid roles this may include typing the agenda and taking minutes, but senior managers usually have an administrative assistant to do this
ensure adequate staff levels to cover for absences and peaks in workload, often by using temping agencies
delegate work to staff and manage their workload and output
promote staff development and training
implement and promote equality and diversity policy
write reports for senior management and deliver presentations
respond to customer enquiries and complaints
review and update health and safety policies and ensure they're observed
check that data protection laws are being adhered to in relation to the storage of data, and review and update policies
arrange regular testing for electrical equipment and safety devices
attend conferences and training
manage social media for your organisation
OFFICE MANAGER
Key Skills involves:
Excellent time management, initiative and approachability
Ability to multi-tasking and prioritise work
Excellent organisational and time-management skills
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills in a fast-paced environment
A creative mind with an ability to suggest improvements
knowledge of Microsoft Office(Word, PowerPoint, Excel, Outlook) and other commonly used office packages is must required
strong IT and typing skills
the ability to prioritise tasks and work under pressure
good team working skills and the confidence to lead and motivate a team
the ability to manage your workload and supervise others concurrently
excellent interpersonal, oral and written communication skills, with the ability to converse at senior and board level
negotiation and relationship-building skills
attention to detail
flexibility and adaptability to changing workloads
a problem-solving approach to work
project management skills
a familiarity with legislation in the areas of employment, equality and diversity, and data protection - this is useful, but not essential.
Qualification Seeking:
There is no educational requirement for this job. However, if the potential employee possesses any certificate or diploma or equivalent qualification in a subject such aseconomics and business can be beneficial; although entry with other academic qualifications and/or significant relevant experience is possible. 2-3 years of experience in the relevant field is compulsory.
- Experience
- Required
- Languages
- English – Intermediate
Panjabi – Intermediate
Urdu – Intermediate
- Employment
- Full-time
- Schedule
- Monday to Friday
- Salary
- £26,500 – £27,000 yearly
Parliament Road, TS1 4JQ, Middlesbrough
Office ManagerMiddlesbrough
Accountancy and Book keeper • 1-10 Employees
Hiring with us since March, 2024
We are providing the services of book keeping, taxation consultancy, VAT returns, management consultancy and accountancy services. We record the financial transactions of an organization and take care of day-to-day functions such as recordi
Farraz AhmadActive 2 months ago