PA to the directors

We are an international trading company dealing with luxury fragrances and cosmetics. We are looking for a self motivated, university graduate to undertake a range of responsibilities in supporting the sales and marketing teams and respective Directors. Full job description Director Support / Assistant Are you an experienced and highly competent Assistant seeking a unique and fulfilling role? We are currently seeking a dynamic and dedicated Assistant to support our Directors in sales and marketing. This exciting opportunity involves a blend of executive assistance responsibilities. Role Summary: As a Support / Assistant to the Directors you will play a pivotal role in ensuring the smooth operation of our Director’s professional roles. This role requires a highly organised, reliable, and adaptable individual who thrives in a dynamic environment. Your responsibilities will include a wide range of administrative tasks. Key Responsibilities: Executive Support: - Organise and manage the Director's busy schedule, including appointments, meetings, and travel arrangements. - Efficiently handle email correspondence, phone calls, and other administrative tasks. - Assist with project coordination, research, and documentation as required. - Liaise with the administration team and other employees to ensure smooth operations. Efficiently manage and prioritise the Director's schedule, appointments, and meetings. Assist with business-related tasks, including communication with employees and the administration team. Occasionally work remotely while also being available at the Director's home address Miscellaneous Responsibilities: - Flexible and adaptable, able to manage many tasks. - Facilitate remote and in-person communication between the Director and team members. - Maintain confidentiality and discretion in handling sensitive information. Qualifications and Skills: - Proven experience as a Personal Assistant, showcasing excellent organisational, communication, and multitasking abilities. - Strong interpersonal skills with the ability to collaborate effectively within a team and interact professionally with colleagues and clients. - Valid UK driving license preferred. - Exceptional written and verbal communication skills. - Proficiency in Microsoft Office, Excel, CRM, Power Point and other relevant software. What We Offer: - A dynamic and supportive work environment to enhance career growth. - Room for growth and professional development. If you are a motivated individual with a track record of excellence, we invite you to join our team and become an integral part of our mission. To apply, please submit your CV and a cover letter detailing your relevant experience and how you can contribute to this unique role. Our specialist is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees. Person Specification: - Essential Qualifications and Skills: - Proven experience as a Personal Assistant with references. - Exceptional organisational and time-management skills. - Strong communication skills, both written and verbal. - Ability to multitask and prioritise tasks efficiently. - A valid driver’s license and reliable transportation. - Personal Attributes: - Flexible and adaptable to changing schedules and tasks. - A problem-solver with a can-do attitude, who can work independently and as part of a team. Benefits: - Competitive salary, commensurate with experience. - Opportunities for professional development and training. - Being part of a supportive and inclusive team, making a difference in the lives of neurodiverse individuals. We are an equal opportunity employer and strongly encourage applications from all individuals, including those with neurodiverse conditions. We are committed to creating a diverse environment and are proud to be an inclusive workplace. Job Types: Full-time

We are an international trading company dealing in luxury goods and having a real estate agency and property investment business in the UK. We are looking at having an in house legal counsel and establish a legal firm in dealing with all legal aspects of commercial and property matters. The company is able to offer a hardworking and ambitious candidate a platform and roadmap for career progression. The company has a strong desire to build the practice with other talented and carefully selected professionals over time to support growth. Key Skills & Requirements: · UK Qualified Solicitor with significant demonstrable experience in at least one of (1) commercial (2) property and at least some experience in all two areas. · Legal experience · Strong communication . Self initiative . Performance driven Salary: Depending on credentials, experience, performance and ability. Additional benefits can include a percentage, bonus. Company believes in fair and good remuneration package based on revenues generated. Job description About the role: Working closely with the Directors and the senior leadership team, you will provide legal support, direction and implement on all actions required in matters for the group and for client’s introduced, referred and those new clients requiring services can offer. You will advise the business on a wide range of matters and you will, amongst other things: · Draft, review, amend and negotiate commercial property leases, supplier agreements, customer terms and conditions and internal and external policies; · Advise the HR and management teams on employee relations matters such as grievances, disciplinaries and performance management with a pragmatic and commercial approach; · Ensure compliance with all data laws and regulations including GDPR and Data Protection Act and liaising with the ICO where relevant; · Manage all group litigation; · Keep the Directors and the relevant business functions updated on any relevant legal and regulatory changes that they need to be mindful of; · Advise and manage on all aspects of M&A and financing; and · Manage external legal counsel as and when required. Responsibilities Work can be split into contentious legal work, which involves resolving disputes, and non-contentious legal work, which covers legal aspects of a client's business or personal issues. Whichever type of work you undertake, you'll need to: meet and interview clients to establish the firm's suitability to provide the necessary advice and services, based on the firm's specialism and likely cost take a client's instructions advise a client on the law and legal issues relating to their case draft documents, letters and contracts tailored to the client's individual needs negotiate with clients and other professionals to secure agreed objectives research and analyse documents and case law to ensure the accuracy of advice and procedure supervise the implementation of agreements coordinate the work of all parties involved correspond with clients and opposing solicitors attend meetings and negotiations with opposing parties act on behalf of clients in disputes and represent them in court, or at tribunals, if necessary instruct barristers or specialist advocates to appear in court for the client in complex disputes prepare papers for court work in a team, sometimes referring cases to the head of department supervise and delegate work to trainee solicitors, paralegals and legal secretaries as appropriate arrange and attend further client meetings where necessary to progress with the case and finalise documentation check all documentation prior to signing and implementing calculate claims for damages, compensation, maintenance, etc carry out administrative duties, e.g. completing time sheets so that charges for work can be calculated and billing clients for work done on their behalf take referrals from other firms of solicitors when a conflict of interest arises or if they have no specialist practitioner available keep up to date with changes and developments in the law by reading journals and law reports. Work Location: In person as and remote possibility. Working hours You'll normally work part time However, working longer working hours is not unusual and some roles will involve some evening and weekend work. It would not be uncommon or more likely to work unsocial, longer than usual hours and as required. Working hours can be unpredictable as you need to be flexible to meet clients' needs.

We are looking for a well qualified applicant who is proficient in the following as well as well versed in dealing with all the following: Skills required will be Microsoft Office and Excel. Powerpoint - creating content, images and presenting Microsoft Word Content Management Systems to update inventories CRM systems including Notion Social Media skills in using Facebook, Instagram, LinkedIn, and Google My Business GMB Digital Marketing E-commerce Having worked in in fragrance and beauty industry preferred

We are looking for a Full Time / Part Time Accounts Assistant / Bookkeeper. This position encompasses a comprehensive range of accounting responsibilities, ensuring the smooth operation of financial processes within the organisation. The role demands meticulous attention to detail and the ability to manage multiple tasks efficiently. The successful candidate will be integral in maintaining accurate financial records and supporting the overall accounting functions. Key Responsibilities: Daily processing of purchase invoices. Recording supplier payments. Performing supplier reconciliations. Engaging with suppliers to resolve queries. Generating ageing reports. Managing staff expense claims for reimbursement. Conducting expense reconciliation. Reconciling bank statements. Balancing cash and credit card statements. Preparing VAT returns. Maintaining the fixed asset register. Posting month-end journals, prepayments, and accruals. Requirements Driving licence preferred but not essential. Demonstrating excellent verbal and written communication skills. Exhibiting a professional telephone manner. Maintaining attention to detail and organisational skills. Providing assistance with accounts preparation and support. Working collaboratively within a team and independently. Minimum Qualifications: Experience in QuickBooks, bookkeeping, bank reconciliation, and accounts preparation support. Strong communication abilities. Proficiency / expert in Excel. In-depth knowledge of double-entry bookkeeping. Industry experience is advantageous but not mandatory. At least 2 years of experience in QuickBook / accounts assistant. Familiarity with modern accounting software. Welcome If you meet the above criteria, we would love to hear from you. Please apply and we will be in touch if your application is successful. Please note this is a full time / part time position, where there is flexibility if required.

Regency Foods, a wholesale distributor based in NW2, looking for an office assistant administrator, you will be responsible for the smooth and efficient running of our office operations. You will oversee a variety of administrative tasks, ensuring that they are completed in a timely and accurate manner. You will be the main point of contact for all office-related queries, liaising with other departments to ensure that their needs are met. Key Responsibilities: Manage office supplies, including ordering and restocking as needed. Answer and direct incoming phone calls and emails, responding to general inquiries or forwarding them to the appropriate department or individual. Coordinate and schedule appointments, meetings, and events, ensuring that they run smoothly. Maintain office facilities and equipment, ensuring that they are kept in good working order. Liaise with other departments to ensure that their administrative needs are met. Qualifications: High school diploma or equivalent required; associate's or bachelor's degree in business administration or a related field preferred. Proven experience in office administration or similar roles. Excellent communication and interpersonal skills, with the ability to communicate effectively with people at all levels of the organization. Strong organizational and time management skills, with the ability to prioritize tasks effectively. Proficiency in Microsoft Office, including Word, Excel, and Outlook. Ability to work independently and as part of a team. Professional demeanor and appearance. Ability to maintain confidentiality and exercise discretion when handling sensitive information.

Location: Brentford (new branch opening on 26.04.2024) Our photography studio rental business provides a creative space for individuals to capture content through photography and videography. With hourly rental options, we cater to a diverse clientele, including influencers and content creators. With branches in Brentford and Deptford, we are expanding our team and seeking a responsible individual to manage and oversee studio operations and bookings. Job Description: As a Studio Manager, you will be responsible for managing and controlling the studio space and bookings. Your primary duties will include: - Coordinating and managing studio bookings, ensuring smooth operations and client satisfaction. - Overseeing the cleanliness and maintenance of the studio space. - Welcoming clients and providing assistance as needed during their sessions. - Handling inquiries and providing information about studio services to potential clients. - Managing studio inventory and equipment, ensuring everything is in working order - Maintaining communication with clients before, during, and after their bookings to ensure a positive experience. - Adhering to company policies and procedures to maintain a safe and productive work environment. Job Requirements: - Strong organizational and time management skills. - Excellent communication and customer service skills. - Ability to work independently and take initiative. - Flexibility to work varying hours based on booking schedules. - Enthusiasm for the creative industry and a passion for providing excellent service to clients. - Ideally suited for sixth form or university students looking to gain practical experience and additional skills. Studio Assistant Job Requirements: 1. Maintain cleanliness in both the black and white rooms. 2. Welcome clients at reception and escort them to the studio. 3. Ensure the studio is clean and prepared after each booking. 4. Secure the studio at day's end and dispose of waste. 5. Flexibility to work weekends and varying weekday shifts based on booking schedules. 6. Handle studio inquiries via phone, email, and social media. 7. Capture content for studio's social media platforms. 8. During client sessions, be available nearby and return before their session concludes to assist them out of the building. You may utilize seating in the corridor or nearby cafe during downtime (open from 8 am to 5 pm daily). This role offers flexibility, with the opportunity to work on days when bookings are scheduled. If you are a motivated individual with a passion for the creative arts and enjoy working in a dynamic environment, we encourage you to apply for this exciting opportunity.

• Strong organisational skills with excellent time-keeping capabilities. • Strong communicator, both verbal and written. • Strong numerical abilities • Working as part of a team. • Strong IT / English capabilities. • Ability to produce highly accurate work. • Ability to take initiative. • Experience in Qube Software preferred not essential • In-putting invoices onto Qube/ Mail Merge documents on Qube • Audio Typing - minimum typing speed 70WPM • Liaising with Utility companies • Liaising with Contractors • Credit Control • Monitoring office supplies and reordering them as needed • Operating and overseeing the maintenance of office equipment, such as printers and photocopiers • Typing letters, reports and other business documents • Updating and maintaining records, both on paper and digitally • Making travel and accommodation arrangements for staff

Professional Driver Opportunities in London! We are seeking experienced and reliable drivers to join our prestigious SBL Courier Network in the bustling city of London. Our network is expanding, and we need 3-5 dedicated drivers who are ready to take on 4-8 jobs per day, Monday to Friday, during a 9-hour shift from 8 AM to 5 PM. The earlier you start, the earlier you finish, allowing you to enjoy your evenings and weekends. Note: Drivers should be ready to start from the 8th of April. Requirements: All drivers must ensure they have the appropriate insurance coverage. LWB (Long Wheelbase) vans are preferred, though SWB (Short Wheelbase) vans are also accepted with adjusted pay rates and fewer job assignments. Valid driver's license with a clean driving record. Proven experience in delivery or courier services. Excellent time management and communication skills. Compensation: SWB drivers earn £140-£160 per day, while LWB drivers earn £180-£200 per day. First Payment will be made 2 weeks from when you start after that monthly at the end of each month. Fuel costs are covered through provided fuel cards, deducted from your pay at month-end. (IF FUEL CARD NEEDED) We cover all congestion charges and dart charges incurred during work hours. Job Details: Deliveries primarily consist of pallets, construction materials, alcohol, household goods, and more. Routes are planned based on your location to optimize efficiency and reduce travel time. Every driver will have dedicated allocations officers who will manage their accounts and job routes. Why Choose Us? Collaborative partnerships with leading platforms like Courier Exchange, Gophr, Shiply, Courier Expert, Shippr, and others, ensuring a steady stream of job assignments. Supportive team environment focused on your success and professional development. Opportunities to grow within the company as we expand our services and client base. Apply Now!

Main duties will be to take telephone inquiries and pass on the messages to relevant manager; arranges appointments, maintain business diary, travel arrangements, makes reservations and organised a variety of functions. Any new clients matter comes opens the file and sorts, distributes and files correspondence (in hard copy and electronic) and deals directly with routine correspondence. Use software to produce correspondence, reports, presentations and other documents from drafts, handwritten copy. arranges and attends meetings, takes minutes and prepares records of proceedings, Drafting the administrative letters and acts as a first point of contact for a manager or team with colleagues and people from outside organisations

Job Description: Aarav Properties Ltd [Aarav] is a leading West London-based fast-growing real estate letting & property development company. We manage 250+ clients using numerous HMO properties across West London (Ealing, Southall, Greenford, Hayes & Hounslow). The job requires a person with multitasking skills, organisation skills, & good verbal & written British English language skills to work in our office to answer telephone and email queries & invoicing. The applicant must have good interpersonal & organisational skills, be confident in handling clients of different natures and demonstrate good telephone conversation flow & mannerisms even in stressful scenarios. The applicant must be well-spoken in English language and should have good verbal and written skills in English. A knowledge of the Indian language would be an added advantage but not essential. A person must have basic knowledge of the geographic locations of West London (Heathrow & around) areas and their respective West London councils. The applicant must have good computer skills like MS Word, and intermediate Excel skills, Intermediate Maths & good Bookkeeping experience, VAT calculations, email etc. Looking for an experienced person otherwise a training will be given to those who are taken as apprentices.

We are seeking a friendly, organized, and professional Receptionist to join our team. As the first point of contact for our company, the Receptionist plays a crucial role in providing exceptional customer service and administrative support. The ideal candidate will have excellent communication skills, a welcoming demeanor, and the ability to multitask effectively. Responsibilities: Greet and welcome visitors in a courteous and professional manner. Answer, screen, and direct incoming phone calls promptly and efficiently. Manage the reception area, ensuring cleanliness and organization. Receive and sort daily mail and deliveries. Maintain office security by following procedures and monitoring the visitor logbook. Assist with various administrative tasks such as data entry, filing, and scheduling appointments. Coordinate meeting room reservations and ensure meeting spaces are prepared. Provide general administrative support to team members as needed. Assist with special projects and tasks as assigned by management.

Caffe Concerto is looking for an Office Assistant who can report to Supply Chain Manager, the role are involving run day to day manufacture related tasks, provide support to production team, in coordination with stock control manage availability of daily ,Regular Stocks ensuring production running out of shortages, improving quality of products, up to date applying food and safety, comply to governments regulation and rules. Responsibilities : - Taking daily stock counts, ensure the quantity meet the demands take in consideration a freshness of our products. - Ensure availability of goods upon productions needs. - Effective Communicate with suppliers in related goods in issue. - Attention of potential risks and hazards that might impact colleagues health and safety according HACCP principles. - Take ownership to either manage opening or closing tasks by ensure logistic are runs Smoothly, in priority given for customer delivery with Zero tolerance of missing. - Develop hygiene standard through follow up with KPs. - Control ingredients validity to avoid wastage. - Check the quality of products, to be served to customers upon Caffe Concerto standard. - Follow up daily Branches Orders. - Keep record of goods out. Requirements : - Minimum of degree that related to management. - Proven experience in food, hospitality industry. - Good skills on use MS office , words. Job type : Full time Salary : 23000-24000 per year