Personal secretary - Antonia

Part-Time 1 or 2 days per week in the office. Also to fill in during periods secretaries are on holiday

Executive Personal Assistant to Vice President (EMEA & Asia) Job Overview We are seeking a highly organised and professional Executive Personal Assistant to provide comprehensive support to the Vice President for EMEA & Asia within our Investigations Department. This is a pivotal and fast-paced role that goes beyond traditional administrative duties. Acting as a trusted partner and first point of contact, the Executive PA will ensure the smooth coordination of the Vice President’s activities across multiple time zones and regions. The successful candidate will possess exceptional organisational skills, strong attention to detail, and the ability to operate effectively at senior management level. The position requires flexibility for international travel and a proactive, solutions-focused approach to managing complex priorities and confidential matters. Key Responsibilities • Manage and maintain the Vice President’s diary, appointments, and meeting schedule across EMEA and Asia, • Coordinate and oversee extensive international travel, including flights, visas, accommodation, and detailed itineraries, • Accompany the Vice President on business travel where required, ensuring seamless logistical and administrative support, • Serve as a primary liaison between the Vice President and internal/external stakeholders, • Prepare, proofread, and manage confidential correspondence, reports, and presentations, • Support departmental coordination for the Investigations team, which includes 4 Data Analysts, 10 Associates, and 4 Senior Associates, • Anticipate operational needs and provide proactive support to optimise the Vice President’s time and priorities, • Manage meeting logistics, materials, and minutes, ensuring timely follow-up on action points, • Handle sensitive information with the highest level of discretion and professionalism, • Assist with ad hoc projects and administrative initiatives as required Requirements • Proven experience as an Executive Assistant, Personal Assistant, or Chief of Staff supporting senior-level executives in an international or corporate environment, • Exceptional organisational and time-management skills with the ability to manage multiple priorities, • Advanced proficiency in Microsoft Office Suite and Google Workspace, • Experience with QuickBooks or similar administrative tools (advantageous), • Excellent written and verbal communication skills, • High degree of professionalism, discretion, and confidentiality, • Ability and willingness to travel internationally as required, • A strong understanding of Anti Corruption/Bribery/Financial Crime Regulations is beneficial but not essential, • A valid driving licence is beneficial but not essential Benefits • Company car (business and personal use), • International travel opportunities, • Exposure to senior-level strategy and operations, • Collaborative, high-performing global team based in Canary Wharf If you are an experienced and proactive professional who thrives in a dynamic, international environment and enjoys operating at a strategic level, we invite you to apply. Join us as the Executive Personal Assistant to the Vice President for EMEA & Asia and play a central role in supporting our global operations.

Looking for PA

Experience person with office administration and management required required for Director of publishing business. Mature person with great attitude and passion for work needed for this role job. Must be able to work with own initiative and less supervision. Computer literates able to use the words processing dbase, Excel, internet as email usage, experience of website will be prefer but not essential. Available to travel for overseas work occasionally alone or with director or other staff within the organisation. Good English speaking, writing and understanding essential for this job. Educational qualification required but experience preferred.

We are a growing Chauffeur company looking for admin / controller 6 days a week based in Chelsea.

We are looking for a resolutive, reliable, and committed Personal Assistant to support with a mix of daily tasks at home and occasional responsibilities in a local art gallery. Key Details: Location: West London (close to St Helens Gardens) Commitment: 1 day per week (flexible day, subject to agreement) Type: Part-time, freelance/contract basis Responsibilities: Assisting with household administrative and organisational tasks Running errands and supporting day-to-day needs Supporting with tasks in a nearby art gallery (previous gallery experience is preferred) General support requiring initiative and problem-solving skills Requirements: Strong organisational and problem-solving abilities Dependable and proactive, with excellent communication skills Flexible and discreet, with a professional approach Previous experience in or understanding of art galleries is highly desirable Based in or able to easily commute to West London What We Offer: Regular part-time role (once a week) with consistent hours Opportunity to work in a creative environment with a mix of home and gallery-related tasks

Private Assistant to Senior Management (Female Executive) We are looking for a dedicated and detail-oriented Private Assistant to support a female member of our senior management team. The ideal candidate will be highly organized, proactive, and capable of handling a wide range of administrative, financial, and operational tasks with efficiency and discretion. Key Responsibilities (include but are not limited to): Assisting with day-to-day company operations and basic administrative tasks Preparing, organizing, and submitting spreadsheets and reports Drafting, formatting, and managing business documents Designing promotional materials and simple graphics (e.g., posters, flyers, social media visuals) Recording and verifying HR-related data, such as employee forms and attendance records Collecting, recording, and verifying receipts, invoices, and expense records Supporting financial data entry and assisting with basic finance reports Preparing meeting agendas, minutes, and follow-up actions Coordinating schedules, calendars, and appointments Handling internal communications and liaising with different departments as required Assisting with other ad-hoc tasks to ensure smooth business operations Requirements: Bachelor’s degree or above (Finance, Accounting, Business Administration, or related majors preferred) Previous experience as a Finance Assistant or in a similar role is highly desirable Proficiency in Microsoft Office (Excel, Word, PowerPoint) and basic graphic tools (e.g., Canva; Photoshop is a plus) Excellent written and verbal communication skills Strong attention to detail and accuracy in data handling Ability to work independently with a high sense of responsibility, discretion, and confidentiality Prior experience as an assistant or in administrative support is an advantage This role provides the opportunity to work closely with senior management, gain insights into both company operations and financial processes, and make a direct contribution to the company’s growth