MERCHANDISER ADMIN ASSISTANT - FASHION - D2C BRAND
1 day ago
Manchester
Merchandiser Admin Assistant (wholesale Merchandising) D2C FASHION BRAND Central Manchester, UK About the Company Our client is a fast-growing online fashion brand based in the heart of Manchester, delivering trend-led, commercial fashion to customers across the UK and international markets. As their business continues to scale, they are looking for a highly organised and commercially aware Fashion Merchandiser Admin Assistant to support their wholesale and Merchandising team and play a key role in bringing our collections to market. Our client is looking for 1 years experience working within D2C fashion brand or Wholesale Merchandising. This is an excellent opportunity for someone looking to build a long-term career within fashion merchandising, in a dynamic and entrepreneurial environment. REPORTS TO THE JUNIOR MERCHANDISER Purpose To provide accurate, timely administrative support to the wholesale merchandising function, owning the day-to-day data, order and systems processes that keep wholesale trading running smoothly across our UK, EU and US accounts. The role is the operational backbone of the wholesale team - ensuring data integrity across NetSuite, Shopify and connected warehouse systems - with genuine scope to progress towards owning regions, accounts or brands. Key Responsibilities Order & Data Administration • Manually key and maintain wholesale sales orders, purchase orders and line-level data within NetSuite ERP, ensuring accuracy, consistency and completeness, • Set up and maintain product, customer and pricing data across all merchandising systems, • Process order amendments, cancellations and returns accurately and within deadlines, • Reconcile order and stock data between NetSuite, Shopify and warehouse systems, investigating and resolving discrepancies, • Maintain clean, consistent and audit-ready records across all systems Wholesale Account Support • Support the day-to-day administration of key wholesale accounts including JD Sports and Footasylum, spanning their UK, EU and US operations, • Prepare and process account orders, ensuring correct pricing, delivery windows and allocation, • Produce and maintain order confirmations, line sheets and account-specific reporting, • Liaise with account contacts and internal teams to resolve order, delivery and data queries, • Support the onboarding of new products and ranges into accounts Systems & Integrations • Act as a confident day-to-day user of NetSuite ERP for order, stock and data management, • Maintain product and order data within Shopify, ensuring it stays aligned with NetSuite, • Build and maintain reports and dashboards in PowerBI to support trading and account reviews, • Work closely with 3PL warehouses to ensure orders, dispatches and stock movements are accurately reflected across systems, • Apply working knowledge of Warehouse Management Systems (WMS) to track stock, dispatch and fulfilment status, • Identify, flag and escalate system errors, integration breaks or data mismatches Stock & Intake Support • Support intake tracking and the flow of stock from suppliers through to wholesale dispatch, • Monitor stock availability against confirmed orders, flagging shortfalls and risks, • Assist with the allocation of stock to accounts in line with agreed priorities, • Maintain accurate intake, delivery and dispatch records Reporting & Analysis • Produce regular and ad hoc reports on orders, stock, intake and account performance, • Support weekly trade and account reviews with accurate, timely data, • Help surface trends, risks and opportunities through clear, reliable reporting, • Maintain the trackers and reporting tools used across the wholesale team Skills & Experience • Minimum 1 year of experience in a merchandising, wholesale or stock/order administration role (sportswear, footwear or fashion preferred), • High level of accuracy and strong attention to detail when keying and managing large volumes of data, • Comfortable working across multiple systems – exposure to NetSuite ERP, Shopify B2B, PowerBI or WMS platforms is a strong advantage, • Good Excel skills (formulas, pivot tables, lookups), • Well organised, with the ability to manage a high-volume workload and consistently meet deadlines, • Clear communicator, comfortable liaising with both external accounts and internal teams, • Proactive, dependable and eager to develop Progression • This is a deliberately admin-focused role and a genuine entry point into wholesale merchandising, • With strong performance, there is clear scope to take ownership of specific regions, accounts or brands and progress towards an Assistant Merchandiser position and beyond.