HT Associates 昊天建筑

The ideal candidate will be responsible for providing administrative support to the Principals of the company to ensure the efficient operation of the office. From scheduling client meetings to communicating amongst the teams, you will be a critical team member to foster a smooth operation of a fast-growing company. You will work directly with the company's co-founders and handle many mission-critical tasks. Responsibilities Bookkeeping: Process estimate, invoices, and receipt. Record payments and other transactions. Follow up with clients on overdue invoices. Office Admin: Answer phones and direct calls with a positive attitude and an energetic work ethic Greet clients and contractors with warmth and attentiveness Proactively share time-sensitive messages with clients and appropriate team members Schedule meetings and management office calendar Order office supplies and provide inventory control system Performs miscellaneous job-related duties as assigned. Qualifications: Proficiency in Chinese (mandarin讲中文) and English Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.) 5-days in-person: Reliably commute to Flushing, NY 11354 5 days a week (Required) Ability to multi-task, stay organized, and demonstrate strong work ethics Experience with Quickbook is not required, but a plus Excellent written and verbal communication skills Job Type: Full-time Pay: From $45,000.00 per year Benefits: 401(k) Dental insurance Health insurance Health savings account Paid time off Vision insurance Schedule: Monday to Friday Ability to Commute: Flushing, NY 11354 (Required) Work Location: In person

Join our team in the office of our construction company! Growing construction company seeks a talented and organized professional to join our team in the role of Secretary. We are a concrete construction company based in Queens, NY, looking for a detail-oriented Bilingual (Spanish/English) Office Administrator to handle estimates, invoicing, and vendor payments. Key Responsibilities -Prepare estimates and quotes for concrete projects. -Create and manage invoices (billing) and track client payments. -Process and schedule payments to vendors/suppliers. -Maintain organized records of expenses, receipts, and financial transactions. -Assist with basic inventory tracking (construction materials). Communicate with clients, contractors, and team members (phone/email). Requirements: -Fluent in English & Spanish (written and spoken – MUST). -Experience in construction admin (preferably concrete, contracting, or related field). -Strong skills in Excel/Word and billing software (QuickBooks, Procore). -Reliable, organized, and comfortable with numbers. -Able to work full-time (Monday–Friday) in Queens office. Preferred (But Not Required): -Knowledge of construction terminology (concrete, masonry, etc.). -Experience with payroll or basic bookkeeping. What We Offer: Competitive hourly wage ($19–$26/hr). Consistent schedule (8:00 AM – 4:30 PM). Opportunity to grow with a local construction business.

routine email response, website updating, keep office quick book update every day, respond phone call, meditation and meditation retreat workshop managing

Job Summary MASS DEVELOPMENT is seeking a highly organized and proactive Executive Assistant / Assistant project management to provide comprehensive support to our executive team. The ideal candidate will possess exceptional organizational skills, be adept at managing multiple tasks, and demonstrate strong communication abilities. This role is crucial in ensuring the smooth operation of the office and facilitating effective project coordination. Executive Assistant Duties - Manage executive calendars, scheduling appointments, meetings, and travel arrangements efficiently. - Organize and maintain office files, records, and documentation to ensure easy access and retrieval. - Transcribe meeting notes, create agendas, track follow-ups, and prepare reports or presentations as needed. - Coordinate various projects, ensuring timelines are met and deliverables are achieved. - Handle front desk responsibilities, including answering phone systems, greeting visitors professionally, screen emails, and draft correspondence on behalf of executives. - Assist with office management tasks to ensure a productive work environment. - Liaise with vendors, order supplies, maintain system. - Handle sensitive information with discretion. Assistant Project Management Duties - Monitor project progress, deadlines, and deliverables. - Coordinate project meetings, milestones, and timelines. - Maintain project files, reports, and meeting notes. - Support clear communication among team members and clients. - Help track budgets and costs. - Flag delays or problem to the project manager. Qualifications - Proven experience as an Executive Assistant or in a similar role that highlights strong organizational skills. - Excellent calendar management skills with the ability to prioritize tasks effectively. - Strong communication skills, both written and verbal, with a focus on customer service excellence. - Familiarity with phone systems and front desk operations is preferred. - Ability to work independently while also being a collaborative team player. - Proficient in Microsoft Office Suite, especially Excel. - Experience with QuickBooks for invoicing, expense tracking, and financial reporting - Familiarity with project management tools (e.g., Asana, Trello, Microsoft Project, Monday.com) - Experience preparing professional reports, presentations, and documentation - Knowledge of general office operations and administrative procedures If you are a motivated individual looking to contribute to a dynamic team while enhancing your professional skills, we encourage you to apply for this exciting opportunity as an Executive Assistant. Job Type: Full-time Pay: $20.00 - $27.00 per hour Expected hours: 40 per week

We are looking for a part time position for an office assistant to help with paperwork and filling of papers among other general office work. English and Spanish required. FULL TIME ONLY.

Job description We are currently looking for motivated and self-driven individuals to join our service team to help us achieve their goal of being the top. This is a great opportunity for an individual to not only build a career but to help contribute to the development of a large growing agency. We are looking for quality professionals to join our team. · Must be motivated · Goal-oriented self-starters · Excellent interpersonal and communication skills · Can work alone and in a team environment. · Successful PA/ Administrative experience is a prerequisite · Multitask Capable. We offer ongoing professional education training as well as assistance to teach you multiple systems of the organization. If the following core values: Employees, Customers, Trust, Performance and Citizenship are consistent with yours, we would love to discuss this opportunity further with you.

We are seeking a detail-oriented and organized Office Assistant to join our team. The Office Clerk will be responsible for providing administrative support and ensuring the smooth operation of our office. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to multitask effectively. Must have an prior experience with QuickBooks, Word and Excel. Independent worker. Duties: (Construction related) -Prepare invoices, estimates, take-offs -Keep track of active permits - Perform general clerical duties, including photocopying, scanning, faxing, and filing - Manage incoming and outgoing correspondence - Answer phone calls and direct them to the appropriate person - Assist with project coordination and tracking - Assist with basic bookkeeping tasks using QuickBooks, prepare invoices, Microsoft Word, Excel - Coordinate appointments and meetings (At minimum) - Assist with data entry and record keeping - Be respectful to all clients, visitors and other employees

Job Summary We are seeking a highly organized and detail-oriented Office Assistant to join our dynamic team. The ideal candidate will provide administrative support to ensure smooth daily operations, assist with office management tasks, and coordinate with various departments. This role requires excellent organizational skills, the ability to multitask, and a proactive approach to problem-solving in a fast-paced work environment. Duties Perform general administrative tasks, including answering phones, managing emails, and handling correspondence. Maintain and organize office files, records, and documentation to ensure easy access and retrieval. Assist with scheduling meetings, coordinating appointments, and managing calendars. Prepare reports, spreadsheets, and presentations using Microsoft Office Suite. Order office supplies, track inventory, and ensure all office equipment is properly maintained. Support HR and management with employee onboarding, paperwork, and company communications. Handle data entry, recordkeeping, and processing invoices or expense reports. Assist in coordinating company events, travel arrangements, and team activities. Serve as a point of contact for internal and external communications, ensuring professionalism and efficiency. Qualifications High school diploma or equivalent; an associate's or bachelor’s degree is a plus. Previous experience in an administrative or office support role preferred. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational skills with attention to detail and accuracy. Ability to multitask, prioritize, and manage time effectively. Excellent verbal and written communication skills. Professional demeanor with the ability to work both independently and collaboratively. Join Our Team! Become part of a supportive and innovative work environment where your contributions will help drive efficiency and success. If you are a motivated individual with a passion for organization and teamwork, we’d love to hear from you! Job Type: Full-time Pay: From $18.00 per hour Expected hours: 40 per week Language: Prefer Chinese Schedule: 8 hour shift Weekends as needed Work Location: In person

Overview We are seeking a dedicated and detail-oriented Administrative Assistant to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing exceptional administrative support. This position requires strong organizational skills, effective time management, and the ability to handle multiple tasks efficiently in a fast-paced environment. Responsibilities Perform data entry tasks accurately and efficiently to maintain up-to-date records. Manage office operations, including scheduling appointments and maintaining calendars for team members. Serve as the first point of contact at the front desk, greeting visitors and managing incoming calls. Assist with administrative tasks such as filing, document preparation, and correspondence. Support medical duties as needed, ensuring patient information is handled with confidentiality and professionalism. Coordinate meetings and prepare necessary materials for presentations or discussions. Maintain an organized office environment to enhance productivity and workflow. Experience Previous experience in an administrative role is preferred, with a focus on office management or reception duties. Familiarity with calendar management and scheduling software is highly desirable. Strong organizational skills are essential, along with the ability to prioritize tasks effectively. Excellent time management skills to ensure deadlines are met without compromising quality. Proficiency in data entry and basic computer applications is required. Experience as a medical or medical specialty receptionist is a plus but not mandatory. We encourage candidates who are proactive, detail-oriented, and eager to contribute positively to our team to apply for this exciting opportunity as an Administrative Assistant. Job Type: Full-time Pay: $20.00 - $22.00 per hour Benefits: Dental insurance Health insurance Paid time off Schedule: 8 hour shift Day shift Work Location: In person