BUSINESS EVOLUTION

Core Responsibilities: 1. Oversee and manage all scheduling and calendar management for Chief Executive Officer, Deputy Plant Manager and Executive Team. 2. Draft, review and send communications on behalf of Chief Executive Officer and Deputy Plant Manager. 3. Coordinate with global partners to organize international travel. 4. Coordinate on and offsite meetings for both internal and external customers. 5. Process expense reporting for the Chief Executive Officer. 6. Provide administrative assistance to all departments within the company. 7. Special projects assigned by Chief Executive Officer, Deputy Plant Manager or other Executive Team members.

​​Drafting invoices Answer phone calls Expense management Scheduling Setting appointments Communication Planning large meetings Prepare reports Sending emails Managing reimbursement processes Onboarding Ordering office supplies Processing payments from clients Bookkeeping Calling/emailing customer support Creating filing systems Customer data management General calendar management

Greet and log visitors to the visitor portal. Assist CEO, Manage Office Supplies, go to banks for deposits, and manage offices facilities.

Seeking a personal assistant for a family that has homes on both the East and West coasts in US. Travel is a must and be responsible for setting up and breaking down the homes. Ideal candidate should have a love for design, construction and be highly organized. The salary benefits will depend on experience and bonuses are included. Personal Assistant Duties and Responsibilities: Supports client directly as the go-to person for all needs, including daily administration, calendar management, travel schedules, project coordination, work with construction and vendors. Is a liaison for the client and cc’s client on everything. Provides administrative support. Computer savvy on Mac. Makes administrative decisions and takes action in the client’s absence. Manages a high-volume travel schedule. Conserves client’s time by reading, researching, and routing correspondence; drafting documents; collecting and analyzing information; and initiating telecommunications. Coordinates home projects by capturing timelines and strategies and constant updates. Maintain information in binder for each home. Keeps, bills for homes and puts in excel worksheet. Know how to manage and hire staff. Pack and Unpack suitcases. Shipping items and keep track of deliveries. Must like dogs and be coordinate what the dog needs. Keep track of charity events and donations.

Executive Assistant Responsibilities: - Manage the CEO’s emails and calendar; schedule meetings with clients and city agencies. - Screen, prioritize, and respond to communications from stakeholders including clients and team members. - Coordinate meetings, prepare agendas, take minutes, and ensure timely follow-ups. - Attend meetings with the CEO, take detailed notes, draft meeting summaries for the CEO’s review, and ensure action items are tracked and completed. - Utilize experience with Department of Buildings and other city agencies’ processes to resolve inquiries and support CEO project coordination. - Maintain confidentiality of sensitive information and uphold a high level of professionalism. - Assign projects to project managers and route emails to the appropriate team members. - Research and coordinate webinars and networking events that the CEO should attend. - Conduct research and provide information to support project execution and informed decision-making. - Provide general administrative support to the CEO to ensure efficient time and task management. Office Management Responsibilities: - ** ** Answer office phone calls, take accurate messages, and route inquiries appropriately. - Maintain and update project information in the company’s CRM system (Bitrix24). - Oversee office supply inventory and coordinate maintenance of office equipment. - Prepare internal reports, correspondence, and documentation for the CEO and weekly team meetings. - Collect and log incoming mail daily. - Organize team celebrations and office events. - Assist in onboarding new employees, including workstation setup and preparation of orientation materials. ** Experience Requirements** - Minimum of 2 years of experience as an executive assistant or in an office management role. - Prior experience working with city agencies such as the Department of Buildings (DOB), with knowledge of relevant processes and filings. - Demonstrated ability to handle multiple priorities and operate effectively in a fast-paced environment. - Strong written and verbal communication skills, with experience interacting with senior-level stakeholders. - Proven ability to manage confidential information with discretion and professionalism. ** Education and Qualifications** - Bachelor’s degree in Business Administration, Management, or a related field (preferred). - Proficient in Microsoft 365 applications, including Outlook, Excel, and Teams. - Experience with project management tools and CRM software (Bitrix24 preferred). - Tech-savvy and a quick learner with the ability to adapt to new systems and tools. - Highly organized, detail-oriented, and solutions-driven, with a strong customer service mindset. Type of Work: Full-Time, In-Office Schedule: 9 AM to 5 PM, Monday to Friday

SMS Studio is looking for a highly organized and experienced Office Secretary to help manage the daily operations of our fast-paced architectural practice in Brooklyn. About Us: SMS Studio is a fast-paced architecture firm based in Brooklyn, NY, specializing in urban residential and commercial properties. Responsibilities: - Review and manage office emails and internal communications - Organize and maintain project timelines, follow-ups, and priorities using Asana - Maintain clean and orderly digital file systems and physical folders - Coordinate documentation and submittals with the Department of Buildings alongside the lead architect - Handle office restocking, ordering, and general organization - Oversee daily office upkeep and supplies - Support architects and drafters with compliance and Department of Buildings paperwork - Maintain communication across in-office and remote teams - Liaise with clients, consultants, and agency reps as needed Qualifications: - 5+ years experience in office administration or management (architecture field preferred) - Bachelor’s degree in Administration, Architecture, or a related field (preferred) - Strong written and verbal communication skills - Exceptional organization and attention to detail - Familiarity with NYC Department of Buildings filing processes (preferred) - Experience with Asana, Revit, or AutoCAD (preferred) - Professional presence, reliability, and the ability to multitask under tight deadlines

What this Position Offers: - Competitive Pay - Full-time position - Paid Vacation - Paid Sick days - Paid Holidays - Opportunity for growth to a management position - Great and friendly work environment - Opportunity to see patients get better - reward of helping others This job requires flexibility and availability to work evening and weekend hours as needed. Reliability is a must. Promotion is based on performance and initiative to solve problems. We are looking for an independent 'problem-solver' minded individual who is capable of making everyone happy. Bilingual is a plus: Spanish / Chinese / Russian Growth Potential with Promotions for the Right Candidate A urology practice is seeking an experienced medical office professional who can multitask and independently handle a variety of front-office, back-office and clinical tasks. An ideal candidate would also be able and willing to do medical assisting tasks as needed. Must be able to obtain medical history. This role is critical to creating a positive first impression for the practice. Your caring and positive attitude will have a significant impact on patient loyalty and their relationship with the practice. Must be available to work a flexible schedule including evenings and some weekends. We are a smoke-free and drug-free organization. An ideal candidate would understand that this is as much a front desk position as it is a sales position as the ability to communicate with prospective patients for them to choose us is critical to business success. The employee should be able to manage and follow up on all patient requests. Prior successful sales experience is beneficial. We are looking for an experienced healthcare professional. An ideal candidate would have experience with the following skill set: PRIMARY FUNCTION: - Experience with front office duties. - Experience in benefit eligibility including out-of-network benefits, preauthorizations, surgical authorizations or billing. medical billing and collection practices - Experience with surgical scheduling - Sales Oriented - Pleasant and professional phone manner. Must be comfortable handling urine specimens and blood specimens. Follow HIPAA rules; be able to confidentially discuss private medical issues with male and female patients such as sexual health and urinary incontinence in a professional manner. Your duties will include explaining our medical services; schedule appointments, answer and return calls from potential and existing patients. Document all interactions in EMR (electronic medical records). Check-in patients, verify insurances, pre-certify and schedule tests (CT, MRI, etc) and surgeries with insurance companies. Schedule hospital surgeries. Submit medical billing information; collect patient payments. Responsibilities: - Greeting our patients and directing the flow of the facility including the office and surgical practice area - Enters patient demographics in system - Collects co-pays and past balances at time of check-in and enters into the batch for the day Ideally, you have experience with medical assistance for procedures such as cystoscopy, urodynamics, uroflow. Compensation commensurate with skills and experience. Includes base salary plus performance based incentives. Please include a cover letter detailing your experience and skills that are relevant to this position. This will significantly improve your chances of employment in our practice. Principals only. Recruiters, please don't contact this job poster.

We are seeking a highly organized and experienced Admin Assistant / Office Administrator to join our team. We also would consider a summer internship. As the Office Manager, you will be responsible for overseeing the day-to-day operations of our office and ensuring its smooth functioning. This is a key role that requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. The ideal candidate will have previous experience as an administrative assistant or office manager. Responsibilities: Manage and oversee all administrative functions of the office Coordinate and manage calendars, appointments, and meetings Handle vendor management, including negotiating contracts and maintaining relationships Plan and coordinate company events and meetings Develop and implement office policies and procedures to ensure efficient operations Maintain office supplies inventory and place orders as needed Handle budgeting and financial tasks, including expense tracking and reporting Utilize QuickBooks for financial record keeping Experience: At least 1 year of demonstrated experience in an administrative support or office management role Strong organizational skills with the ability to prioritize tasks effectively Excellent communication skills, both written and verbal Proficient in using Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Experience with QuickBooks or other accounting software is preferred Ability to handle confidential information with discretion Strong problem-solving skills and attention to detail We offer competitive compensation based on experience. If you are a motivated individual with a passion for organization and efficiency, we would love to hear from you.