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• Ford Sports Performance

  

  Administrative Assistant, Program Coordinator

  14 days ago

  Seattle

  Job Description We are seeking an Administrative Assistant, Program Coordinator to join our team! You will perform clerical and administrative functions, assist in program projects, and coordinate events to drive the company's success. Responsibilities: • Draft correspondences and other formal documents, • Plan and schedule appointments and events, • Greet, tour, and assist onsite guests, • Answer inbound telephone calls, emails, and messages, • Develop and implement organized filing systems, • Pay invoices, • Organize travel logistics, • Previous experience in office administration or other related fields, • Sport program/rec programs coordination experience is a plus, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Ability to physically move supplies and equipment, • Must have a valid driver's license, • Strong attention to detail, • Strong organizational skillsCompany DescriptionEstablished in 2012, FSP is dedicated to expanding athletic potential. Athletes from various sports backgrounds, ages, and skill levels have had the opportunity to improve speed, agility, mobility, flexibility, and energy systems while reducing the risk of sports-related injuries. Our proven elite curriculum allows children and active adults to train like the pros.Established in 2012, FSP is dedicated to expanding athletic potential.\r\n\r\nAthletes from various sports backgrounds, ages, and skill levels have had the opportunity to improve speed, agility, mobility, flexibility, and energy systems while reducing the risk of sports-related injuries. Our proven elite curriculum allows children and active adults to train like the pros.

• Our Beginning LLC

  

  Administrative Associate

  28 days ago

  Seattle

  Job Description Position Title: Administrative Associate Status: Non-Exempt, Part-Time to Full-Time (16–27 hours per week) Work Location: Hybrid (primarily remote with occasional on-site work as needed) Reports To: Founder Role Overview The Administrative Associate is a trusted, detail-oriented position responsible for maintaining the accuracy, organization, and integrity of the school’s administrative, financial, and communication systems. This role supports tuition billing, compliance recordkeeping, kitchen and regulatory documentation, system access tracking, and Founder-directed communications. This position works closely with the Founder and supports multiple departments; however, work direction, prioritization, and final approval are provided exclusively by the Founder. Because this role works with sensitive family, financial, and organizational information, it requires the highest levels of confidentiality, discretion, and personal integrity. Core Responsibilities Billing & Tuition Administration • Prepare and issue tuition invoices for private-pay families, • Prepare, submit, and track invoices for public funding programs, including DCYF, • Ensure billing aligns with enrollment, attendance, and program requirements, • Track invoice status, documentation, and deadlines, • Maintain organized digital records for kitchen operations, kitchen regulators, and compliance, • Support documentation tracking for food production, inventory, and audits, • Enter, upload, and reconcile documentation provided by the Kitchen Manager and other staff, • Maintain records of school technology, system access, and assigned equipment, • Track issued devices such as computers, tablets, and phones Founder Communications & Reporting • Format and send Founder-approved communications to families and the school community, • Proofread and present communications clearly, accurately, and professionally, • Compile and organize reports from Directors and Consultants for Founder review The Administrative Associate: • Does not make enrollment or admissions decisions, • Does not set tuition, budgets, or financial policy, • Does not supervise staff, • Does not approve payroll, timecards, or budgets, • Experience in office administration, billing, records, or systems support, • Strong attention to detail and accuracy, • Excellent written communication and proofreading skills, • Comfort working with digital platforms, documents, and databases, • High level of integrity and professional boundaries, • Ability to manage deadlines and sensitive information responsibly, • Ability to work in both non-sectarian (Our Beginning School) and Christian (Moai School) environments, • Must have a dependable and reliable attendance record (required) Education • Associate’s degree in Business, Accounting, Office Administration, Early Childhood Education, or a related field (required), • 16–24 hours per week, • Hybrid (primarily remote with occasional on-site work as needed), • Must be available during core business hours, • $28.00 – $31.50 per hour

• Robert Half

  

  Administrative Coordinator

  11 days ago

  Seattle

  Job DescriptionWe are looking for a detail-oriented Administrative Coordinator to join our team on a contract basis in Seattle, Washington. In this role, you will play a key part in supporting program intake, referrals, and administrative operations to ensure seamless service delivery. This position requires a strong ability to organize, communicate, and collaborate effectively in a fast-paced environment. Responsibilities: • Conduct screenings to determine program eligibility, verify guardianship, and identify appropriate service pathways., • Coordinate referrals between programs to facilitate timely and efficient service delivery for families., • Maintain comprehensive knowledge of organizational programs and community resources to provide accurate information., • Manage intake processes, including verifying insurance coverage, scheduling appointments, and handling interpreter requests., • Ensure all required documentation is completed and accurately uploaded prior to the start of services., • Provide general administrative support, such as managing shared inboxes, organizing digital files, and processing documents., • Monitor intake and referral data for accuracy, ensuring compliance with organizational standards and workflows., • Collaborate with teams to perform quality checks and support data reporting processes., • Uphold trauma-informed, culturally responsive practices when interacting with families and caregivers., • Participate in cross-regional meetings to align workflows and administrative procedures.• Proven experience in administrative coordination or related roles, preferably in healthcare or non-profit settings., • Strong organizational skills with the ability to manage multiple tasks and deadlines effectively., • Proficiency in handling intake processes, including eligibility verification and scheduling., • Familiarity with data entry and maintaining accurate records using organizational systems., • Excellent communication skills to provide clear information to families and stakeholders., • Knowledge of culturally responsive practices and the ability to work with diverse populations., • Ability to follow standardized workflows and maintain high levels of professionalism., • Proficiency in tools such as Adobe Sign and referral management platforms is a plus.

• Metropolitan Management Company

  

  Part-Time Data Entry Clerk

  27 days ago

  Seattle

  Job Description Company Overview At Metropolitan Management Co., we are dedicated to cultivating a cohesive and supportive culture that has fostered a thriving environment for our employees, investors and residents for over thirty years. Headquartered in Seattle, we proudly own and manage a diverse portfolio of 65 multifamily and commercial properties, encompassing 2,300 units, including retail and hotel spaces throughout Western Washington and California, as well as a local construction company which provides general contracting and maintenance services to both our properties and beyond. Our team thrives on innovation and creativity, welcoming new ideas and celebrating the unique contributions of each individual. We believe that a strong, united team is crucial to our success, and we are committed to maximizing the value of every asset while enhancing the lives of all our employees. Join us in this rewarding journey! We are looking for a dependable, detail-oriented part-time Data Entry Clerk to support our Accounting Department and help maintain accurate financial and property records. Job Title: Data Entry Clerk, Part-Time Hourly: $22.00-$25.00 DOE Location: Madison Park Corporate Office, Seattle Work Schedule: TBD; Office Hours 8:30am-4:30pm, in office (not a remote/hybrid position) Role Overview: The Part-Time Data Entry Clerk will assist the Accounting team by entering, updating, and organizing financial and operational data with a high level of accuracy. This role is perfect for someone who is meticulous, reliable, and comfortable working independently in a supportive office environment. Key Responsibilities: • Accurately input data from invoices, receipts, vendor statements, and payment records into accounting software and databases., • Update tenant accounts, vendor profiles, property records, and general ledger entries as directed., • Support accounts payable and accounts receivable processes by entering bills, payments, and deposits., • Perform regular data verification and reconciliation tasks to ensure information is correct and up-to-date., • Assist with filing, scanning, and organizing financial and property documentation (both digital and paper)., • Help prepare routine reports and spreadsheets as needed by the Accounting team., • High school diploma or equivalent required, • Previous data entry, clerical, or administrative experience preferred (property management, real estate, or accounting office experience is a plus), • Strong attention to detail and high level of accuracy, • Proficient in Microsoft Office (especially Excel) and comfortable learning accounting/property management software, • Good typing speed and basic 10-key skills, • Reliable, organized, and able to prioritize tasks effectively, • Competitive hourly pay based on experience, • Flexible part-time schedule (approximately 20–25 hours/week), • Supportive team environment, • Opportunity to learn property management and accounting processes, • Convenient Seattle location with easy access to public transit Employee Benefits (Full Time Employees): • Medical, dental and vision Insurance, • 10 Paid Holidays, • Vacation Pay, • Paid Sick Leave, • 401(k), Safe Harbor 100% Matching Contribution of up to 5% of your salary, • Employee Assistance Program for wellness and work-life balance We invite you to join us at Metropolitan Management Co., where you can be part of a dynamic team that values your expertise and prioritizes a thriving, supportive culture, empowering you to grow and succeed in your career!

• Trident Security Solutions

  

  HR Administrative Assistant

  2 days ago

  Seattle

  Job Description HR Administrative Assistant Location: Seattle, WA Pay Rate: $27.00 - $30.00 Employment Type: Full-time Benefits • Medical, Dental, and Vision Insurance, • Retirement Plan, • Paid training, • Stable, full-time employment Job Summary The HR/Administrative Assistant provides essential support to the Human Resources department by ensuring accurate records and smooth onboarding logistics. In this role, you will maintain high standards of confidentiality while serving as a professional point of contact for the TRIDENT brand. Essential Duties/Tasks • Administrative Support: Provide general clerical assistance, including managing mail, emails, and phone calls for the HR department., • Records Management: Maintain accurate and up-to-date employee files and tracking systems in compliance with company standards., • Onboarding Logistics: Assist with coordinating new-hire materials, including printing orientation packets and scheduling training rooms., • Internal Communication: Help distribute company memos and announcements; participate in daily briefings to stay informed on operational updates., • Office Maintenance: Conduct regular inspections of office equipment to ensure everything is in operational condition., • Customer Service: Serve as the primary point of contact for employee inquiries about general HR policies and procedures., • Operational Flexibility: Drive a company vehicle between client sites as needed to facilitate HR functions or deliver materials. Required Education and Experience • Age/Education: Must be at least 21 years of age and possess a high school diploma or equivalent., • Driving History: Possess a valid driver’s license and maintain a safe driving record to support travel between client buildings., • Experience: Previous experience in an office environment or administrative role is preferred. Required License/Certifications • Compliance: Must successfully complete a background investigation and drug screen in accordance with all federal, state, and local laws. Required Skills/Abilities • Confidentiality: Proven ability to handle personal and sensitive data with strict discretion and integrity., • Communication: Effective written and oral communication skills for professional interaction with employees at all levels., • Technical Proficiency: Basic proficiency in Microsoft Office (Word, Excel, Outlook) and standard office technology., • Attention to Detail: Meticulous approach to completing work tasks and maintaining accurate documentation., • Dependability: Strong track record of being reliable, responsible, and consistent in fulfilling job obligations. Working Environments/Physical Requirements • Mobility: Required to sit, stand, and walk for long periods of time., • Environment: Ability to work in an office setting and travel between client buildings; exposure to varying weather conditions may occur., • Flexibility: Willingness to work weekends, holidays, and overtime when necessary to meet business needs. Reporting Structure & Classification • The HR/Administrative Assistant reports directly to the Corporate Human Resources Manager. About TRIDENT TRIDENT provides professional, Tier-1 security services with a strong focus on safety, reliability, and customer service. Our team members are the first impression for our clients; professionalism and a customer-focused mindset are essential to our success. What We Value • Honesty and integrity, • Excellence in performance, • Superior customer and employee service, • Supporting client operational goals TRIDENT Security Solutions is an Equal Opportunity Employer. Company DescriptionTRIDENT MISSION: We are a team of dedicated Security Specialists focused on providing superior Tier-1 level security support services to our customers, on time and at the best possible price. TRIDENT VALUES: Integrity: Do everything with honesty and integrity. Excellence: Achieve excellence in every job. Service: Superior customer and employee service. Commitment: Securing customers’ operational and technical goals.TRIDENT MISSION: We are a team of dedicated Security Specialists focused on providing superior Tier-1 level security support services to our customers, on time and at the best possible price.\r\n\r\nTRIDENT VALUES:\r\nIntegrity: Do everything with honesty and integrity.\r\nExcellence: Achieve excellence in every job.\r\nService: Superior customer and employee service.\r\nCommitment: Securing customers’ operational and technical goals.

• AIS Inc

  

  Administrative Assistant

  25 days ago

  Seattle

  Job DescriptionSalary: $24-26.50/hr A.I.S., Inc. (AIS) is a national scientific services firm supporting maritime activities requiring certification of compliance with environmental regulations as well as collecting data for use by Federal, State, Municipal, and other government agencies along the US coastline. AIS is looking for an Administrative Assistant to support the Alaska Fisheries Science Centers North Pacific Observer Program (NPOP). Primary Function: The Administrative Assistant will work from the Seattle field office and report to the Program Manager. The successful candidate will support field and management staff working under the NPOP contract for the Alaska Fisheries Science Center. They will assist with reports and file management for other AIS contracts as needed. Duties/Responsibilities: • Track and reconcile observer hotel stays and charges., • Track and ensure observer certification requirements are up to date. (CPR/First Aid, physicals, REAL IDs, contact info, and observer certification), • Track gear inventory in Seattle and Alaska offices. Order more gear and repair gear under the direction of the manager. Issue gear to observers., • Contacting inactive and active employees about scheduling work deployments according to field effort needs., • Enroll observers into appropriate training/briefings under the direction of the manager by completing briefing forms and registration packets., • Create AIS Orientation schedules for observers in training for Manager review. Send meeting notifications to observers. Participate in meetings as requested., • Facilitating the delivery and replacement of equipment and personal items that might be lost or damaged during deployment., • Conduct Blakeley House Orientation and Tour for new employees. Assist in maintaining property, and keeping house stocked with supplies., • Receiving calls in support of ODDS, updating the observer tracker, and other relevant work products., • Forwarding the field phone as necessary. Updating Ring Central call rules per the Call Center schedule created by the Manager., • Completion of daily, weekly, and monthly tasks and reports. This includes data quality scores for observers that received an NMFS evaluation., • Provide transportation to observers in Seattle., • Assist with other reports and tracking as needed. Compensation: Candidates will be paid an hourly rate to be negotiated, and total compensation will vary depending on candidates depth of experience. This is a fulltime position. AIS benefits package includes health and dental insurance, vacation, sick and holiday benefits. Minimum Qualifications: • Bachelors degree, • 1-2 years Administrative Assistant Experience, • Attention to detail, • Organizational Skills, • Proficient in Microsoft Suite Preferred Qualifications: • Bachelors degree in science related field, • 2+ years Administrative Assistant experience, • Experience deploying on commercial fishing vessels as an Observer Travel: • No Travel Anticipated. Location: • 3216 NE 45th Place, Suite 106, Seattle, WA 98105 Contact: If you would like to apply for this exciting new opening, please visit our Careers Page to submit the required information: • Resume, • Cover letter detailing relevant experience., • 3 professional references (name, email address and phone number) All documents must be submitted for your application to be considered. If you have any questions pertaining to this opening, please reach out to our Talent Team or call 774-770-5833. An Equal Opportunity Employer It is the policy of A.I.S. to recruit, hire, train, promote, transfer and compensate our employees and provide all other conditions of employment including Company sponsored events without regard to race, color, creed, religion, national origin, age, sex, gender identity, genetic information, marital status, lawful alien status, sexual orientation, physical or mental disability, citizenship status, veteran status or any other status protected by applicable law. Must be able to work in the U.S. VEVRAA Federal Contractor Request Priority Protected Veteran Referrals Equal Opportunity Employer

• Lakeside School

  

  Summer School Office Assistant

  4 days ago

  Seattle

  Job Description About the Role: Lakeside School, an independent coeducational day school located in North Seattle, is currently recruiting for a Summer School Office Assistant for summer 2026. The Office Assistant works on campus June 15-August 3 (8 a.m. - 4 p.m., Monday - Friday). The Summer School Office is closed Friday, June 19 and Friday, July 3 in observance of the national holidays. Responsibilities This position reports to the Director of Summer Programs and is responsible for assisting the Summer Programs Operations Manager in providing administrative support for our summer programs. * Manage, organize, track, and distribute teacher supply orders. * Assist Summer Programs Operations Manager in preparing orientation materials for Summer School and Investigative Learning Camp employee orientations. * Assist with office and classroom preparation at the beginning of the summer and with pack-up at the end of summer programs. * Supervise laptop check-out and check-in process. * Supervise student lunch spaces and after-school study spaces. * Drive the mini-bus and chaperone field trips, as needed. * Assist Summer Programs Operations Manager in posting to summer programs social media accounts. * Assist Summer Programs Operations Manager with financial reconciliation. * Assist Summer Programs Operations Manager with fielding parent, teacher, and student inquiries via email, phone, and in the Summer School Office. * Other duties as assigned by the Summer Programs Operations Manager or Director of Summer Programs. Requirements and Qualifications: * Demonstrated cultural awareness, including knowledge of themselves and the cultural lenses they bring to interactions. The candidate will understand different perspectives; interact respectfully with cultures other than their own; and cultivate meaningful relationships with people that have different cultural frameworks. * A high-school degree, bachelor’s degree preferred. * Proficiency in Excel, Word, Outlook, and Facebook; ability to learn new software systems. * First Aid and CPR certification obtained before June 22. * Minibus certification by June 22 preferred (must be 25 years of age to complete our minibus certification process). * Candidates must satisfactorily complete two criminal background checks. * Excellent communication and organizational skills * Positive and collaborative attitude Compensation and Benefits The stipend for this position is $6,500 - $7,000. While working on campus, lunch is included. Summer at Lakeside also offers free Investigative Learning Camp enrollment for children (entering Gr.3-8) of summer employees during the weeks they are working. The Investigative Learning Camp runs July 6 - July 31. Application Process Interested candidates should submit a brief cover letter, resume, and work history. The application process will remain open until a qualified candidate has accepted an offer. Applicants being considered will be interviewed. Interviews will be conducted via Zoom. For additional questions regarding this opportunity, please contact Kat Yorks, Director of Summer at Lakeside, by email, or by phone, 206-440-2701. PLEASE DO NOT SEND APPLICATION MATERIALS TO KAT YORKS’S E-MAIL. Application materials need to be submitted online. Applications will be accepted until the position is filled. Lakeside School is an equal opportunity employer seeking to diversify its workplace. Working At Lakeside At Lakeside we are committed to sustaining a school in which individuals representing diverse cultures and experiences instruct one another in the meaning and value of community. To learn more about working at Lakeside, including our professional development and mentoring programs, benefits, diversity and inclusion, and opportunities for involvement in non-academic programs, please visit our Careers page on the Lakeside School website. Participate in the 2026 Diversity Career Fair hosted by POCIS Northwest Virtual: Sunday, February 8, 2026, 9am-12pm PST on Zoom In-Person: Saturday, February 28, 2026, 9am-12pm at The Lakeside Middle School For more information and to register, visit Diversity Career Fair

• Sea Mar Community Health Centers

  

  Administrative Assistant

  20 days ago

  Seattle

  Job Description Sea Mar Community Health Centers, a Federally Qualified Health Center (FQHC) founded in 1978, is a community-based organization committed to providing quality, comprehensive health, human, housing, educational and cultural services to diverse communities, specializing in service to Latinos in Washington State. Sea Mar proudly serves all persons without regard to race, ethnicity, immigration status, gender, or sexual orientation, and regardless of ability to pay for services. Sea Mar's network of services includes more than 90 medical, dental, and behavioral health clinics and a wide variety of nutritional, social, and educational services. We are recruiting for the following position(s): Administrative Assistant - Posting #26712 Hourly Rate: $21.63 - $24.03 Position Summary: Full-time Administrative Assistant position available for Renacer, our residential behavioral health treatment center in Seattle. The successful candidate will be mission driven and will be an example-setting, dedicated professional, solution-based problem solver, knowledgeable resource, aware, effective communicator and community-minded advocate. Will be responsible for performing a variety of administrative duties. Will also be tracking budgets of various contracts, expense reporting, contract management, new hire processing, executive support, and coordination of ongoing tasks and projects. Must have the ability to compose correspondence, memos and reports. In addition to the above duties, the Admin Assistant needs to be well versed in medical insurance and be comfortable with Electronic Health Records. It would be beneficial to have some knowledge of medications and be comfortable with auditing processes. The Admin Assistant will also be responsible for reviewing and tracking of all check requests and checks. Processes all incoming and outgoing mail. Supports data management for the Medication Assisted Treatment (MAT) Program. Supports manager meetings a necessary. Must be able to work with minimal supervision, use good judgment, maintain confidentiality, prioritize workload and meet deadlines. Requirements and/or Education: • High School Diploma or GED with coursework in typing, stenography, English and Mathematics required, • Administrative office, non-profit, and/or healthcare experience a plus., • Knowledge of Managed Care Organizations (MCOs), insurance, and medical billing., • Excellent oral and written English, Microsoft Office, organizational, and customer service skills., • Able to multi-task, problem solve, thrive in a dynamic work environment, and enjoy working with a variety of people. Sea Mar offers talented and motivated people the opportunity to work in a dynamic and growing community health organization. Working at Sea Mar Community Health Centers is more than just a job, it’s a fulfilling career with opportunity for advancement. The fringe benefits surpass most companies. For example, Full-time employees working 30 hours or more, receive an excellent benefit package of: • Medical, • Dental, • Vision, • Prescription coverage, • Life Insurance, • Long Term Disability, • EAP (Employee Assistance Program) How to Apply: To apply for this position complete the online application and click SUBMIT or APPLY NOW. If you have any questions regarding the position, email Kristen Prentice, Program Manager at Sea Mar is an Equal Opportunity Employer Posted on 7/30/2024 External candidates may apply after 8/2/2024 Please visit our website to learn more about us at . Follow us on Facebook, Twitter, and Instagram. Powered by JazzHR uvFfXujB4T