Lease Administrator
15 days ago
Red Bank
Job DescriptionDescription: The Lease Administrator is responsible for overseeing all aspects of lease administration, compliance, and operational support across the company. This includes preparing and reviewing lease documents, ensuring regulatory compliance, maintaining data integrity in Yardi, and supporting site teams with leasing operations. The role requires strong organizational skills, attention to detail, and the ability to collaborate cross-functionally with Legal, Accounting, and Property Management teams. Lease Administration & Compliance • Review for accuracy and countersign all leases, renewals, transfers, and roommate promotions., • Oversee active Section 8 and rental assistance contracts; complete onboarding packets and ensure compliance with agency and tax form requirements., • Process lease applications, screenings, and move-in packages; verify documentation and track approvals., • Perform weekly and monthly audits (rent rolls, late fees, lease expirations, rent charge reports)., • Oversee the move-out process portfolio-wide, including interest requests, final balances, and legal collections., • Submit and manage Rhino insurance claims; reconcile ledgers and submit documentation to Accounting., • Provide administrative and leasing support to all sites, including onsite coverage as needed., • Support Yardi workflows, insurance compliance notifications, invoice processing, and resident inquiries., • Handle escalated resident concerns in the absence of upper management., • Compile and distribute reports (lease renewal status, rent roll updates, GPR analysis, audit logs)., • Draft and process vendor and service contracts for all PRC-owned and managed properties., • Ensure contracts are executed via DocuSign with accurate terms, insurance language, and addendums., • Complete and submit annual DCA registrations in accordance with state regulations., • Provide Elise AI support, and administrative assistance to the Property Management and Leadership teams., • Collaborate with Accounting, Legal, and Property Management to resolve ledger discrepancies and enforce policies. Requirements: • Excellent communication, interpersonal, and time management skills., • Yardi & Elise AI Experience (preferred), • Strong problem-solving abilities and a self-starter mindset., • Proficiency in Yardi and Microsoft Office Suite. Education & Experience • Associate Degree preferred., • 3–5 years of related experience or equivalent education and experience.