packz io

Office Administrator – Operations Support Olympia Facility Solutions Olympia Facility Solutions is a growing commercial cleaning and facility services company servicing offices, medical spaces, and commercial properties across New York. As we continue expanding, we are looking for a highly organized and dependable Office Administrator to support daily operations and help keep our teams and clients running smoothly. This role is essential to coordinating schedules, managing communication with staff and clients, organizing supplies, and assisting leadership with administrative tasks. The ideal candidate is proactive, detail-oriented, and comfortable working in a fast-paced environment where multiple locations and teams must be managed efficiently. Responsibilities Coordinate schedules for cleaning staff across multiple locations Assist with onboarding new employees and organizing documentation Maintain communication with clients regarding service updates and requests Track supply orders and coordinate deliveries to different sites, Manage emails, calls, and internal communication with field teams, Organize operational documents, reports, and service logs Support management with administrative and operational tasks Requirements: Strong organizational and communication skills Ability to multitask and manage multiple priorities Experience with Microsoft Office, Google Workspace, or similar tools, Professional and reliable work ethic Bilingual (English) (Spanish would be great) Must have legal authorization to work in the United States and valid identification What We Offer Opportunity to grow with a rapidly expanding facilities company Professional and supportive team environment End-of-year performance bonus based on company and individual performance Stable position with long-term growth potential If you are organized, responsible, and ready to be part of a growing operations team, we encourage you to apply.

Part-Time • ~20 Hours/Week • [Location - In-person/ Remote] About the Role We are looking for an organized and reliable part-time Investor Relations Coordinator to support our investor community. This is a great fit for someone who enjoys relationship management, stays on top of details, and communicates with professionalism. Prior experience in a business, administrative, or communications role is welcome — no finance background required. Responsibilities • Maintain and update investor contacts and interaction history in Folk CRM, • Draft and send investor updates, follow-ups, and outreach communications, • Schedule investor meetings and prepare agendas and briefing materials, • Track follow-up actions from calls and ensure timely completion, • Organize and maintain the investor document folder (decks, reports, legal docs), • Distribute materials to investors as needed and keep the data room current, • Research prospective investors and track outreach pipeline activity What We're Looking For • Strong written communication skills and a professional, polished tone, • Highly organized with strong attention to detail, • Comfortable working independently and managing multiple priorities, • Discretion when handling confidential information, • Proficiency with common productivity tools (Google Workspace or Microsoft Office), • Experience with CRM tools (Folk or similar) is a plus, but we'll train the right person, • Current students in NYC area colleges are welcome to apply How to Apply Send your resume and a brief note about yourself. We'd love to hear about your background and why this role is a good fit.

Job Title: Office Manager – Medical Billing & Insurance Verification Company: Carnegie Hill New York (CHNY) Location: New York, NY (Upper East Side) Job Type: Full-Time | In-Person | Monday–Friday 🏥 About Us Carnegie Hill New York (CHNY) is a respected outpatient treatment provider located on Manhattan’s Upper East Side. We deliver trauma-informed, harm reduction-based care for individuals living with substance use disorders through our: • OTP (Opioid Treatment Program) 📝 Job Responsibilities • Oversee front office and administrative operations for the clinic, • Manage patient check-in, intake coordination, scheduling, and patient flow, • Perform insurance eligibility verification using ePACES, Availity, and Medicare systems, • Support billing coordination and ensure accurate patient insurance records, • Maintain and update documentation within the electronic health record (EHR), • Ensure accuracy of EHR entries in accordance with CHNY policy, • Maintain office supply ordering and inventory control, • Serve as a liaison between administrative, clinical, and executive teams, • Ensure a calm, organized, and welcoming environment for patients and staff, • Attend required program education and training topics, • Demonstrate professionalism and support trauma-informed and harm reduction-based care principles ✅ Qualifications Required: • Experience with medical billing and insurance verification, • Working knowledge of ePACES, Availity, and Medicare eligibility systems, • Experience in administrative coordination or office management (healthcare setting strongly preferred), • Strong organizational, communication, and multitasking skills, • Bilingual (English/Spanish), • Associate’s or bachelor’s degree, • Familiarity with electronic medical records (EMR); Method One / Computalogic experience is a plus (training provided) ⏰ Schedule • Full-time, in-person role, • Monday–Friday, • 8:00 AM – 2:00 PM 📍 Location 116 East 92nd Street Manhattan, NY (Upper East Side) Conveniently accessible via the 4, 5, 6, and Q subway lines. 💲 Compensation • Competitive hourly wage (based on experience), • No health insurance or PTO benefits offered, • Training provided during onboarding, including Method One / Computalogic, • Supportive, mission-driven team environment 📬 How to Apply Please submit your resume and a brief cover letter via Indeed. Applications will be reviewed on a rolling basis. 🤝 Join Our Team Carnegie Hill New York is an equal opportunity employer committed to equity, diversity, and inclusion. We welcome applications from individuals of all backgrounds and lived experiences who are passionate about supporting recovery and community health.

About Lavender NYC Lavender NYC is a women-led, queer-forward nightlife and arts collective producing immersive, themed events across New York City. Our experiences blend poetry, live music, burlesque, tarot, DJ dance floors, and historical storytelling (“Herstory”), all wrapped in an Old-Hollywood-meets-speakeasy aesthetic. Our mission is to create intentional, elevated spaces for sapphic, queer, and creative communities, centering artistry, ritual, and connection. Every Lavender NYC event is both a production and a love letter, to culture, to history, and to chosen family. The Internship We’re looking for a motivated, organized, and curious intern who wants real, hands-on experience in the event industry. This is not a “watch from the sidelines” role, you’ll be embedded in the inner workings of live event production. You’ll assist the production team with everything from artist coordination to on-site logistics, gaining firsthand insight into how immersive events are brought to life. 🖤 What You’ll Do • Assist with scheduling rehearsals and coordinating show timelines, • Communicate with performers, talent, and collaborators, • Handle administrative tasks such as organizing documents and tracking details, • Create and assemble event binders and production materials, • Help distribute flyers and promotional materials, • Assist with email correspondence and internal communications, • Support the team during live events (as available), • 🌿 Who You Are, • Highly organized, detail-oriented, and proactive, • Comfortable juggling multiple tasks in a fast-paced creative environment, • Interested in events, nightlife, arts production, or cultural programming, • A clear communicator (written and verbal), • Someone who thrives behind the scenes and loves seeing a vision come together, • ✨ What You’ll Gain, • Real-world experience in event production and creative operations, • Insight into artist management, scheduling, and venue coordination, • Exposure to NYC’s nightlife and cultural events industry, • Mentorship from an experienced, women-led creative team, • A front-row seat to how immersive, community-centered events are built, • How to Apply, • Send a brief introduction about yourself and why you’re interested in Lavender NYC, along with your resume (or relevant experience), We welcome applicants of all backgrounds and especially encourage queer, femme, and underrepresented voices to apply.

We are hiring a driver with own vehicle to work in a customer care role. The position involves providing safe transportation when required while delivering excellent customer service and support. The ideal candidate is friendly, reliable, and customer-focused.

IVDRIPS is growing, and we’re looking for a Junior Operations Associate to support our day-to-day operations in New York City — with a strong focus on interview coordination and hiring support. This role is ideal for someone with operations or administrative experience who is highly organized, communicative, and comfortable interacting with candidates and internal teams. Experience: Required operations, admin, recruiting coordination, or similar (remote position) What you’ll do: • Support daily operational workflows, • Coordinate interviews (scheduling, confirmations, follow-ups), • Communicate professionally with candidates throughout the hiring process, • Assist with onboarding logistics and internal coordination, • Track candidates, interviews, and next steps, • Support leadership with operational and hiring-related tasks What we’re looking for: • Prior operations or admin experience (recruiting support is a plus), • Highly organized and detail-oriented, • Strong written and verbal communication skills, • Professional, reliable, and proactive, • Comfortable handling confidential information, • Preferably based in US, Canada, UK, Philippines, South Africa, UAE

About the Role We’re seeking a polished, detail-oriented Front Desk Receptionist to support a fast-paced medical/aesthetic practice. You’ll be the first point of contact for patients, responsible for a high-end patient experience, accurate check-in/check-out, scheduling, phone handling, and clean payment/ledger documentation. This role requires professionalism, urgency, and strong organization. Key Responsibilities Front Desk Operations (Opening/Closing) Open/close the clinic consistently: lobby readiness, restocking, sanitizing high-touch areas, equipment/phone check End-of-day closeout: secure PHI, lock up, power down, ensure lobby reset and doors secured Patient Check-In / Check-Out Greet patients warmly and verify identity (ID/insurance card when applicable) Confirm demographics (name spelling, address, phone/email, preferred language) Check patient ledger for balances and collect payments prior to rooming when required Provide receipts and confirm aftercare printouts / next appointment details (as applicable) Scheduling & Confirmation Schedule consultations, follow-ups, treatments, and post-ops per clinic standards Perform appointment confirmations (calls/texts) and update statuses (confirmed/unconfirmed/rescheduled/cancelled) Monitor gaps/overbooks and flag same-day risks (cancels, reschedules, repeat no-shows) Phones & Call Routing Answer calls promptly with a warm, professional tone Route calls appropriately (clinical urgency, post-op concerns, pricing/booking, general scheduling) Document call outcomes and next steps in CRM/EMR as required Payments, Deposits, Receipts Collect and post payments accurately (Weave/terminal/Zelle) into Nextech Apply payments to the correct invoice/charge and scan/upload receipts to the chart Follow refund escalation policy—front desk does not promise refunds/timelines unless authorized Patient Experience & De-escalation Offer hospitality (water/coffee), give wait-time updates every 10–15 minutes Maintain HIPAA discretion at the desk and on calls De-escalate upset patients calmly and escalate to leadership when needed; document objective facts Daily Reporting (must be comfortable with numbers) Begin-of-Day report (by ~10:30am): consult totals, confirmed/unconfirmed, patients with balances due End-of-Day report: tomorrow’s consult readiness + today’s consult outcomes and financial snapshot (collected totals, balance collections, notes) Requirements 2+ year experience in medical/dental/aesthetic front desk (preferred, not required if strong fit) Strong communication, professionalism, and customer service mindset Accurate data entry + comfort handling payments and sensitive information (HIPAA) Ability to multitask in a busy environment and follow SOPs closely Tech comfortable: EMR/CRM + phones/texting systems(Nextech/Weave experience is a plus) Preferred Qualifications Bilingual Spanish (highly preferred) Experience with consult-driven practices (plastics, med spa, dermatology, dental) Proven consistency with confirmations, collections, and documentation Benefits Health insurance / PTO / sick time Employee discounts on services/products Growth path: Senior Front Desk / Lead Front Desk / Front Desk Manager Equal Opportunity Employer: We celebrate diversity and are committed to creating an inclusive environment for all employees. Job Types: Full-time, Contract Pay: $24.00 - $32.00 per hour Benefits: 401(k) Dental insurance Employee discount Flexible schedule Health insurance Paid time off Vision insurance Experience: Front desk: 2 years (Required) Ability to Commute: New York, NY 10036 (Preferred) Ability to Relocate: New York, NY 10036: Relocate before starting work (Preferred) Work Location: In person

Front Desk / Receptionist (Hospitality) We are looking for a friendly, highly communicative, and responsible Front Desk Receptionist to join our hospitality team in New York. This role is perfect for someone who genuinely enjoys talking to people, knows how to stay organized, and can handle multiple tasks with a calm and positive attitude. Responsibilities: • Welcoming guests and providing a warm, professional first impression, • Check-in and check-out procedures, • Communicating with guests in person, by phone, and via email, • Working with reservations and guest data, • Maintaining daily reports and basic documentation, • Using Excel for tracking, reporting, and internal records, • Coordinating with housekeeping and management, • Handling guest requests and resolving minor issues professionally Requirements: • Excellent communication skills and friendly personality, • Strong customer service mindset, • Excel knowledge is mandatory, • Punctuality and reliability, • Ability to multitask and stay organized, • Comfortable working in a fast-paced environment, • English required (additional languages are a must) 📍 Location: 125 Bowery 🕒 Schedule: Shift-based (7AM-3PM; 3PM-11PM) (Mn-Th; Th-Sun) If you enjoy meeting new people, staying organized, and being the face of a hospitality brand — we’d love to hear from you.