Operations & Bookkeeping Coordinator
hace 29 días
Red Bank
Job Description About CB Chemical Company LLC CB Chemical is a specialty chemical distributor based in Red Bank, NJ, serving domestic and international customers. We operate in a fast‐paced environment that requires accuracy, compliance, and strong operational coordination. We are expanding our team to support growing logistics, vendor communication, and financial tracking needs. Position Summary We are seeking a highly organized and detail‐oriented Operations & Bookkeeping Coordinator to manage day‐to‐day operational activities and maintain accurate financial records in QuickBooks. This role combines operations support, inventory tracking, vendor/warehouse communication, and bookkeeping into one central position. Key Responsibilities Operations & Logistics (Primary Focus) • Track all inbound and outbound shipments daily., • Update and maintain the company’s Excel-based inventory tracking sheet., • Communicate with warehouses to confirm receiving, shipping, and inventory status., • Coordinate with vendors, freight forwarders, and logistics partners., • Maintain documentation for import/export shipments (BOLs, COAs, packing lists, etc.)., • Monitor delivery timelines and proactively resolve delays or discrepancies., • Support compliance documentation (SDS, regulatory forms, etc.) as needed. Bookkeeping & Financial Support • Enter bills, invoices, payments, and deposits into QuickBooks., • Reconcile bank accounts, credit cards, and vendor statements., • Maintain accurate records of inventory purchases and cost of goods sold., • Assist with month‐end closing tasks., • Prepare simple financial reports (A/R, A/P, aging summaries). Administrative & Office Support • Maintain organized digital and physical filing systems., • Assist with customer communication and follow‐ups when needed., • Support management with ad‐hoc operational tasks., • Ensure smooth day‐to‐day office operations. Required Skills & Qualifications • 2–4 years of experience in operations, logistics coordination, or office administration., • 1–3 years of experience with QuickBooks (Online or Desktop)., • Strong proficiency in Excel (filters, pivot tables, VLOOKUP preferred)., • Excellent communication skills for interacting with vendors, warehouses, and internal teams., • High attention to detail and strong organizational skills., • Ability to manage multiple tasks and prioritize effectively., • Experience in distribution, supply chain, or chemical industry is a plus (not required). Preferred Qualifications • Experience with inventory management or supply chain workflows., • Familiarity with import/export documentation., • Ability to improve and streamline operational processes., • Comfort working in a small, fast‐moving business environment. Work Schedule & Compensation • Full‐time, Hybrid, • Competitive salary based on experience., • Opportunity for long‐term growth as the company expands.