Native Restaurant and Lounge

Our office in Bushwick, Brooklyn is looking for a in house Secretary / Personal Assistant for a Long terms full-time position. We will respond to experienced people only! Responsibilities: • Answer and direct phone calls from clients and vendors, • Prepare and process invoices, • Track, manage, and follow up on price quotes, • Enter and maintain job records in the system, • Schedule appointments and manage calendars Requirements: • Strong organizational and multitasking skills, • Reliable, responsible, and professional with strong interpersonal abilities, • Comfortable using CRM systems and proficient with general computer application Before applying, please take a moment to read the full job description and requirements carefully. We appreciate serious applicants who believe they are a good fit for the position. Applications submitted without relevant experience or without any introduction/message may not receive a response and will be rejected.

Interiors Revealed is seeking a reliable, organized, and detail-oriented Remote Administrative Assistant to support the day-to-day administrative operations of our interior design and home-staging business. The ideal candidate is comfortable working independently, communicating professionally with clients and vendors, organizing information, and keeping administrative tasks on schedule. Responsibilities Respond to emails, phone calls, and general client inquiries Schedule appointments, consultations, and meetings Maintain calendars and coordinate schedules Prepare and organize documents, invoices, and basic administrative records Assist with data entry and updating client information Track expenses, receipts, and other business records Communicate with clients, vendors, and service providers as needed Assist with project coordination and follow-ups Organize digital files and maintain accurate records Support the interior design and home-staging team with general administrative tasks Perform other administrative duties as assigned Qualifications Previous administrative, virtual assistant, customer service, or office experience preferred Strong written and verbal communication skills Excellent organization and attention to detail Ability to manage multiple tasks and meet deadlines Comfortable using email, calendars, Microsoft Office or Google Workspace Ability to work independently in a remote environment Professional and courteous communication style Experience with invoicing, bookkeeping, or interior design is a plus but not required What We Offer Remote work environment Flexible scheduling options Opportunity to work with an established interior design and home-staging business Professional and collaborative work environment Opportunity to develop administrative and project-coordination skills

FLSA: Non-Exempt Benefits: Eligible Hours Per Week: 40/Full-time Met Council is America’s largest Jewish charity dedicated to serving the needy. We fight poverty through comprehensive social services and by treating each client with compassion, integrity, and respect. Our programs are staffed by experts who help over 350,000 clients each year and advocate on behalf of all needy New Yorkers. Our services include 100% affordable housing at 21 locations, family violence services, Holocaust survivor assistance, geriatric social work, crisis intervention and the largest free kosher food distribution program in the world. Our network of 101 food pantries, affordable housing sites, and affiliated JCCs provide services directly in neighborhoods across New York City. Position Summary: The Administrative Assistant will support the logistical and administrative needs of the Food Programs warehouse in Canarsie, Brooklyn. This role is based at our Brooklyn warehouse. This role is a great opportunity for someone who likes to make systems run effectively and collaborate with others for smooth warehouse and office operations. They will act as the primary receptionist for the warehouse, responsible for welcoming visitors, fielding inquiries, and answering and directing phone calls. The role supports facilities, operations, and program logistics, including supply management, visitor scheduling, and occasional event support. Principal Responsibilities: Perform office management tasks, such as scheduling vendors, repairs, and inspections, as well as ensuring team members have the supplies and information they need to accomplish their duties. Track and replenish office supplies, snacks, coffee station, and other inventory. Manage Receive incoming phone calls, forwarding them as appropriate and providing basic information when needed. Document processes related to administrative duties at the warehouse. Welcome and direct visitors, notifying the appropriate employee contact of arrivals. Participate in internal and external meetings as assigned. Receive, sort, and distribute mail, packages, and deliveries; process outgoing mail. Monitor common areas (breakroom, supply/mail room, etc.) and coordinate upkeep. Provide clerical support including filing, photocopying, scanning, and postage. Support the overall operations of the warehouse, food pantry, and on-site offices by following Standard Operating Procedures and suggesting new procedures as needs arise. Additional responsibilities as required. Competencies: Professional, approachable, and customer-service oriented Excellent organizational skills Ability to prioritize, multitask, and adapt in a fast-paced environment Ability to problem-solve and implement creative solutions as needed Ability to work independently as well as in a team Comfort using online technologies and database systems daily, or willingness to learn Solid verbal and written communication skills Dependability and follow-through on tasks and requests Comfort working in a warehouse office environment Skill and Education: Associate’s degree or equivalent work experience (required). 2+ years work experience in administrative, office, or warehouse/facilities work strongly preferred. Excellent communication skills are necessary; must be fluent in English (both written and oral). Additional language skills a plus. Experience with Microsoft Office suite (E.g. Word, Excel, Outlook, Teams) Compensation: $48,000 - $52,000 per year. Benefits: Major medical, dental, and vision insurance; pre-tax commuter benefits; FSA; 403(b); plus holidays.

Receptionist Fred Astaire Dance Studios Hoboken We are looking for a positive, professional, and highly organized Receptionist / Studio Coordinator to join our team at Fred Astaire Dance Studios Hoboken. We are looking for someone who is more than just a receptionist — someone who enjoys being part of a team, thrives in a fast-paced environment, and is excited to contribute ideas that help our studio continue to grow. The Ideal Candidate We are looking for someone who is: Pleasant, warm, and positive with a welcoming personality An excellent communicator, both verbally and in writing Able to maintain calm and professional composure under pressure Highly organized and detail-oriented A strong team player who enjoys collaborating with others Adaptable and resourceful, with the ability to handle unexpected situations confidently Proficient in Microsoft Word, Excel, Google Docs, and Numbers Comfortable learning and working with new software and technology Proactive and solution-oriented, rather than waiting to be told what to do Eager to learn, grow, and take on new responsibilities Someone who enjoys bringing fresh ideas and creative solutions to the team What You'll Be Doing As the first point of contact for our studio, you'll play an important role in creating a positive experience for our students and guests. Responsibilities may include: Welcoming students and guests with a warm and professional attitude Answering phones, emails, and messages Managing schedules, appointments, and studio calendars Assisting with administrative and organizational tasks Maintaining accurate records and spreadsheets Communicating with students, instructors, and studio management Helping coordinate studio events and activities Supporting the day-to-day operations of the studio Helping create a fun, organized, and welcoming studio environment Identifying opportunities to improve systems and bring new ideas to the team

We are looking for a DO-er, a proactive, hands-on team member who takes initiative, embraces new challenges, and is willing to step outside their comfort zone to support the team. The ideal candidate is adaptable, dependable, and ready to take on a wide range of responsibilities. This is not your standard personal assistant job. I am looking for someone who is willing to do anything from answering calls, filing, booking appointments, researching better rates for services or even helping run errands or helping around the house. I am the CEO of a record store in midtown Manhattan. Much of the work will be there. But there will be tasks that are sometimes related to the home, like picking something up, or picking up one of my kids. Must be good with kids. Driving is a plus but not requirement, if you have a license. We are a family business and have a lot of different types of tasks that we need help with. You need to be computer savvy, be able to use excel and like to work with people. You need to be able to take initiative, and not be discouraged if the job seems too small or too big. I’m looking for a go getter and someone organized. And can help us build ways to be more organized. Before you apply or message, tell us why you are the best candidate for the job.

A leading fashion executive is seeking a polished, hardworking, and charismatic personal assistant with a strong interest in fashion and the fashion industry. The ideal candidate will bring professionalism, enthusiasm, and an extremely high level of dedication to the role.

Job Title: Medical Receptionist – Audiology Office (Phones & Data Entry) Location: Brooklyn / Queens / Manhattan – Audiology practice About Us Busy, growing audiology practice looking for a friendly, reliable receptionist to be the first point of contact for our patients. We provide hearing evaluations, hearing aids, and related services in a professional but down-to-earth environment. Key Responsibilities Phone & Patient Communication • Answer high volume of incoming calls in a professional, warm manner, • Schedule, confirm, and reschedule patient appointments, • Check voicemails and return calls promptly, • Provide basic information about services, locations, and hours, • Transfer calls to the appropriate provider/office when needed Front Desk & Admin • Greet patients and check them in/out, • Verify and update patient demographics and insurance information, • Collect copays and outstanding balances when applicable, • Maintain a neat, organized, welcoming front desk area Data Entry • Enter patient information into EMR/practice management system accurately, • Scan and upload documents (ID, insurance cards, referrals, audiograms, etc.), • Update notes and appointment statuses in the system in real time General Support • Communicate with audiologists and support staff regarding schedule changes or urgent issues, • Help with basic office tasks: filing, faxing, printing, emailing documents, • Follow office protocols for HIPAA and patient privacy Requirements • Experience:, • Prior medical office or front desk experience strongly preferred, • Experience in audiology, ENT, or other specialty is a plus but not required, • Skills:, • Excellent phone etiquette and clear, friendly communication, • Strong typing and data entry skills with attention to detail, • Comfortable working with computers, email, and multi-line phone systems, • Able to multitask and stay calm when phones are busy, • Personality:, • Patient, kind, and professional with all patients, • Team player who is reliable and punctual, • Willing to learn audiology-specific terminology and office workflows, • Language:, • English required, • Bilingual (English/Spanish or English/Russian/other) is a big plus Schedule & Compensation • Schedule: Full-time (e.g., Monday–Friday, 9am–5pm), • Some flexibility for evenings or Saturdays is a plus, • Compensation: Competitive hourly rate based on experience, plus potential performance bonuses, • Benefits may include paid time off and holidays (can adjust based on what you offer)