Commercial Executive Administrator
4 days ago
Owings Mills
Are you looking for an exciting career, and the opportunity to grow with a top-of-the-line company? David S. Brown Enterprises is a full-service real estate company headquartered in Baltimore, Maryland. Since inception, our commitment to personalized service and high-quality construction has exceeded the expectations of our tenants and partners. With a forward-thinking approach, we serve the community through socially conscious development and infuse each project with our firm principles of loyalty, stability, responsiveness, and quality. Our entire portfolio is handled in-house, minimizing the need for external consultants in construction, design, and architecture. For our consumers, this means cost-savings, expedited timelines, and fewer miscommunications – delivering a project efficiently and effectively. As a Commercial Executive Administrator, your primary function is to provide high-level administrative and operational support to the Commercial Office Leasing team. This includes managing lease documentation, coordinating renewals, supporting reporting functions, and ensuring smooth day-to-day operations within a fast-paced commercial real estate environment. What we would like from you: • High school diploma required; college degree preferred, • Minimum of 5 years of related administrative or commercial real estate experience, • Proficient in Microsoft Word, Excel, and Outlook (experience with Yardi, Zoho, and Costar preferred), • Minimum of 5 years of related administrative or commercial real estate experience, • Proficient in Microsoft Word, Excel, and Outlook (experience with Yardi, Zoho, and Costar preferred), • Draft, redline, and process lease proposals, letters of intent, and lease agreement, • Collaborate with leasing and legal teams to format and finalize lease documents, • Draft and manage monthly renewal letters based on broker-provided terms, ensuring approval, mailing, and digital distribution., • Track renewal timelines and maintain accurate reporting and CRM updates, • Prepare and maintain reports including vacancy, renewal, tenant roster, and prospect reports., • Assist with budgeting processes including invoices, commissions, and expense tracking, • Coordinate tenant communications, welcome materials,, and engagement initiatives, • Support marketing efforts including property listings, materials, and communications., • Maintain CRM database and assist with marketing campaigns, • Provide administrative support including calendar management, meeting coordination, travel arrangements, and office operations., • Maintain organize filing systems and ensure accuracy of documentation, • Ability to prioritize tasks, meet deadlines, and manager multiple responsibilities., • Strong communication skills with the ability to interact professionally with tenants, brokers, and internal teams., • Detail-oriented, dependable, and able to maintain confidentiality Perks when you join our team: • We support a work-life balance by providing 10+ days per year of vacation, plus sick leave, plus a paid day off for your Birthday, • We provide 9 paid holidays, • 401k Retirement: Save for your future with a 50% company match, up to 8%, • Health benefits: medical, dental, vision, with employer contributions, • Receive a 15% discount on your rent with our Apartment Rental Discount program, • We provide reimbursement for part of your tuition in either undergrad or graduate degrees or seminars/certifications, • Employer Paid benefits: Term Life and AD&D Insurance, Short term disability, Wellness Program, gym membership We are proud to be an EOE, and we maintain a drug-free workplace
Erica R.Active 26 days ago