Administrative Assistant - Trafalgar Towers Association inc

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• AMEN CLINICS, INC., A MEDICAL CORPORATION

  

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  Job Description The Patient Care Coordinator (PCC) is responsible to assist the Clinic Director and Psychiatrists with administrative and operational tasks to ensure each patient has a smooth and professional experience with Amen Clinics. The PCC focuses on customer service, fosters open communication, and keeps their assigned doctor organized and current on patient needs. The PCC is part of a high energy team that focuses on patient health and wellness and ensures that all patient and team interactions are positive and productive. Essential Duties and Responsibilities: • Greets, checks-in and checks-out patients, • Handles new and existing patient inquiries, • Ensures patient Electronic Medical Records (EMR) and correspondence are accurate and up-to-date in the EMR system and makes updates as needed and appropriate, • Collects and posts patient payments, • Answers phone calls and emails relaying information and requests accurately and delivering messages as needed, • Schedules, reschedules and cancels patient appointments, • Provides support to their assigned doctor and assists other PCCs as needed, • Provides supplement and nutraceutical information to patients and answers questions as needed, • Respects patient confidentiality with a thorough understanding of the HIPAA/HITECH laws Qualifications and Requirements: • High School Diploma required; Completed college coursework, Medical Assistant Certificate or Associate’s Degree preferred, • A minimum of 2 years professional experience in a clinic or medical practice required Knowledge, Skills and Abilities: • Knowledge of general clinic or medical practice processes, • Basic/Intermediate computer skills with a willingness to learn our intake and patient care systems, • Strong verbal/written communication and listening skills; including excellent impersonal skills and telephone communication, • Excellent organizational and time management skills, • Ability to identify and resolve problems, • Ability to effectively organize and prioritize tasks in order to complete assignments within the time allotted and maintain standard workflow, • Ability to establish and maintain effective working relationships with patients, medical staff, and coworkers, • Ability to maintain confidentiality of sensitive and protected patient information, • Ability to work effectively as a team player and provide superior customer service to all staff and leadership Dress Code Requirements : • Black (Brand – BarcoOne) scrubs are to be worn Monday thru Thursday, • Employee will receive 4 tops and 4 bottoms (they can choose the style) upon hire, • Company will purchase one additional set at employee’s annual work anniversary Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Frequent sitting for long periods of time, • Frequent typing and viewing of computer screen, • Frequent use of hand and fingers with machines, such as computer, copier, fax machine, scanner and telephone, • Frequent hearing, listening and speaking by telephone and in person, • Occasionally required to stand, walk, reach with hands and arms, stoop or bend, • Occasionally required to lift objects up to 15lbs. with ability to lift multiple times per day Work Environment: The work environment described here are representative of those that an employee encounters white performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Work indoors in temperature-controlled environment, • The noise level is usually moderate with occasional outbursts from patients during treatment

• Robert M Bell PA

  

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• HVAC Contractor

  

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• KW Property Management LLC

  

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  10 days ago

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• Seminole Gaming

  

  CLERK I - WAREHOUSE RECEIVING

  9 days ago

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• Quvia

  

  Executive Assistant to CEO & C-Suite

  20 hours ago

  Hollywood

  Job DescriptionSalary: Job Title: Executive Assistant to the CEO & C-Suite Location: Miramar, FL About Quvia Quvia is the AI-powered quality of experience (QoE) management platform for things that move like ships and planes, transforming connectivity and digital experiences even in the most remote and hard-to-reach places. Our platform uses AI and machine learning to seamlessly blend any combination of connectivity, regardless of provider, orbit, or network, into one vendor-neutral environment. Quvia delivers comprehensive, end-to-end analytics and dynamic network orchestration that optimizes for the best possible QoE for applications and end-users. Today, Quvia partners with world-leading Fortune 500 companies in aviation, cruise, shipping, and beyond. Why Quvia? Founded in 2019, Quvia is a fast-growing, Series A tech startup passionate about redefining global connectivity. Our solutions are already addressing significant challenges in the aviation and cruise industries and were just getting started. With headquarters in the greater Miami region and offices in the UK and India, our remote-first culture empowers talented individuals around the world to make a lasting impact. Quvia is backed by Columbia Capital, a respected venture capital firm with over $5 billion in fund commitments. Position Overview Were seeking a highly dependable and detail-oriented Executive Assistant (EA) to support the CEO and C-suite, working under the direction of the Chief of Staff to ensure all executive logistics, meetings, and travel run flawlessly. This is a hands-on, in-office role that requires exceptional organization, anticipation, and follow-through. The EA will serve as the key operational partner for scheduling meetings, managing travel, preparing documentation, and ensuring the executive team stays on track at all times. The ideal candidate is proactive, adaptable, and takes pride in running a tight ship, thriving in a fast-paced environment while managing shifting priorities with calm professionalism. Key Duties and Responsibilities: 1. Executive Scheduling & Coordination • Manage daily and long-term calendars for the CEO and C-suite, under the Chief of Staffs direction., • Proactively schedule, reschedule, and adjust meetings across time zones to ensure efficiency., • Anticipate conflicts and resolve them independently while keeping all parties informed., • Ensure executives have all required materials, links, and context ahead of meetings., • Maintain visibility on all leadership and board-related sessions. 2. Travel Management • Plan and coordinate end-to-end travel logistics for the CEO and C-suite, including flights, hotels, ground transportation, and visas., • Prepare and distribute detailed itineraries, integrating meeting times, addresses, and contacts., • Conduct flight check-ins, visa follow-ups, and local arrangements to guarantee seamless travel., • Proactively monitor delays or changes and adapt plans immediately., • Maintain a centralized record of travel preferences and requirements. 3. Executive Readiness & Support • Ensure all executives are fully prepared for daily commitments, not missing meetings, calls, or deadlines., • Create reminders and trackers for key deliverables and appointments., • Coordinate meeting logistics (rooms, virtual links, catering, materials)., • Support the Chief of Staff with leadership events, board sessions, and executive follow-ups. 4. Communication & Liaison • Serve as the operational liaison for scheduling and logistics on behalf of the Chief of Staff., • Route communication appropriately to ensure all requests for the CEO and C-suite are triaged efficiently., • Maintain confidentiality and handle all interactions with professionalism and discretion. Requirements: • 5+ years of experience supporting senior executives (CEO or C-level preferred)., • Strong proficiency in Google Workspace (Calendar, Docs, Sheets, Slides) and other productivity tools., • Excellent organizational skills with the ability to manage multiple priorities and deadlines., • Exceptional verbal and written communication skills., • Proven ability to handle confidential information with integrity and discretion., • High emotional intelligence and executive presence., • Located in or willing to relocate to the greater Miami area, with the ability to be onsite at our Miramar HQ. What We Offer: • Competitive salary and equity options, • Performance-based bonus opportunities, • Medical / Vision benefits, • Flexible PTO policy, • 401(k) plan

• ICBD

  

  Collections Specialist

  4 days ago

  Hollywood

  Job Description Collections Specialist—Behavioral Health – Exact Billing Solutions (EBS) Lauderdale Lakes, FL Who We Are Exact Billing Solutions is a unique team of revenue cycle management professionals specializing in the substance use disorder, mental health, and autism care fields of healthcare services. We have extensive industry knowledge, a deep understanding of the specific challenges of these markets, and a reputation for innovation. With our proprietary billing process, EBS is the oil that brings life to the engines of its partner healthcare companies. EBS is poised for exponential growth, and we are building out our teams to support the expansion of global operations. Part of the ICBD family office portfolio, Exact Billing Solutions combines entrepreneurial speed with the financial discipline of a self-funded, founder-led organization. Our growth reflects a proven ability to solve complex healthcare challenges with operational precision, scalable systems, and client-first innovation. Our Origin Story Exact Billing Solutions was launched to address one of healthcare’s most persistent challenges: the burden of billing and insurance administration on providers. With firsthand knowledge of how inefficiencies in revenue cycle management drain resources from patient care, our founder built a company dedicated to removing obstacles, accelerating cash flow, and delivering peace of mind to clients across specialties. Recognition & Awards Exact Billing Solutions contributes heavily to the success of the broader ICBD family office ecosystem and benefits from the recognition awarded to other portfolio companies, including: • Inc. 5000, 2024 – Top 5 Fastest-Growing Private Companies in America (ABA Centers of America), • EY Entrepreneur Of The Year® U.S. Overall, • Florida Trend Magazine – 500 Most Influential Business Leaders About the Role Are you an experienced behavioral health collections professional ready to take your career to the next level with a growing, fast-moving company? You could be our Collections Specialist—Behavioral Health, responsible for effective communication and coordination with insurance companies and clients to obtain the maximum benefits for clients. We work with multiple expanding clinic locations, so timely collections are critical to our operations. The work you will do can make a real difference in the lives of client families and kids by allowing our partners to open clinics where they are desperately needed. Requirements • Review and manage assigned AR inventory to ensure timely follow-up on outstanding claims., • Investigate and resolve denials, rejections, and underpayments by working directly with payors, and internal teams., • Submit corrected claims, appeals, and additional documentation as required to secure reimbursement., • Document all collection activities clearly and accurately within our systems., • Monitor payor trends and escalate recurring issues to leadership., • Meet or exceed daily, weekly, and monthly productivity and quality standards., • Support special projects and process improvement initiatives as assigned., • Maintain effective communication with third-party insurance carriers to resolve issues that impede cash flow and detract from patient/member satisfaction, • Monitor and create reports on key metrics such as cash collections, days outstanding, unbilled claims, denials, daily census, etc., • Status claims and add notes in the patient accounting system (CollaborateMD), • Escalate any payor or client claim issues to department leadership, • Establish/maintain effective communications with the leadership team to ensure that all third-party guidelines are satisfied, • Update patient demographics and insurance information as needed, • Ability to meet KPI established metrics for productivity Qualifications • Associate's degree (preferred), • Behavioral health out-of-network billing: 3 years of experience, • Knowledge and experience with CollaborateMD EMR and billing software programs, • Experience with ABA therapy preferred, • Experience/knowledge with CPT and ICD10 codes preferred, • 21 paid days off (15 days of PTO, which increases with tenure, plus 6 holidays)., • Flexible Spending Account (FSA) and Health Savings Account (HSA) options., • Medical, dental, vision, long-term disability, and life insurance., • Generous 401(k) with up to 6% employer match. Exact Billing Solutions (EBS) Culture Integrity. Dependability. Attention to detail. All our team members exhibit these qualities when it comes to doing business. And when it comes to the business of supporting a team, as a company, we offer no less to our team members. We’re a fast-paced, growing company delivering services that allow our clients to spend more time helping people. At the end of the day, it’s people, not numbers, that drive our success. Exact Billing Solutions participates in the U.S. Department of Homeland Security E-Verify program.