Administrative Office Assistant/AP/AR (Brooklyn)

Office Clerk (Entre Level). Fresh high school Graduate preferred or little experience. We will train. Bilingual (Spanish and English). Learning opportunity Customer Service, Billing, Accounting, Sales, Answering Phone, Coding . Must have knowledge of Computer. Queens preferred

Company Description The Specialists Ltd. is a leading supplier of fabrication, graphics, and props for film & television, live theater & events, advertising & experiential marketing, art & architecture, and more. With over 40 years of experience, our team of talented artists, craftsmen, engineers, graphic designers, and programmers work together at our 60,000 square foot facility in Queens, New York. Our seamless integration of tradition and innovation means that we can deliver high-quality products at lightning speed for a fraction of the cost. Role Description This is a full-time on-site role for a Bookkeeper/Administrative Assistant at The Specialists Ltd. located in New York, NY. The Bookkeeper/Administrative Assistant will be responsible for day-to-day tasks such as handling accounts payable/receivable, collections, as well as offering support to other accounting functions. Responsibilities Proficient in QuickBooks Desktop & QuickBooks Online (QBO), BILL.com & Microsoft Office Verify and set up new vendors in accounting system. Verify the accuracy of payables and supporting documents, resolve any discrepancies, process vendor invoices. Maintain and monitor records of payables and make recommendations for prioritizing payments. Strong phone etiquette and communication skills to effectively interact with clients and customers. Coordinate with other departments on past-due accounts and submit invoices/ statements to customers. Administer collections methods and maintain cyclical communication with client accounting teams to assure effective cash in-flow process. Verify and record customer payments, deposits, and transactions. Maintain and distribute W-9’s, 1099’s, Vendor Setup Forms, Credit Applications Organize and maintain accurate records of receipts and other source documents to support credit card purchases. Perform cash and credit card reconciliations in the accounting system. Create monthly statements and reports for AP & AR- collections. Verify the accuracy of customer accounts and billing records. Recognize opportunities for process improvement across accounts payable & collections process. Practice routine standards of corporate accounting principles and procedures efficiently with prudence. Provide support with routine audits if/when required. Provide administrative support as needed. Ad hoc duties as required. Knowledge of bookkeeping and accounting principles Attention to detail and ability to multitask in a fast-paced environment Associate's degree in Accounting, Business Administration, or a related field preferred

We are small construction firm seeking for office administrative position. Administrative support: Providing administrative support to ensure the smooth operation of the office, including managing correspondence, scheduling meetings, and maintaining office supplies. Office management: Overseeing day-to-day office operations, such as managing office budgets, handling payroll, and coordinating with vendors and service providers.Human resources support: Assisting with recruitment processes, onboarding new employees, maintaining employee records, and administering benefits and payroll. Communication: Serving as a point of contact for internal and external communications, including answering phones, responding to emails, and greeting visitors. Record keeping: Maintaining accurate records and files, including financial records, employee records, and other important documentation. Facility management: Coordinating maintenance and repairs for office equipment and facilities, as well as ensuring a safe and productive work environment. Project coordination: Assisting with project management tasks, such as organizing meetings, tracking project timelines, and preparing reports.Overall, the office administrator plays a crucial role in ensuring the efficient operation of the office and supporting the needs of both employees and management.

Looking for a bilingual assistant to work in a Daycare setting, using childcare skills to take care of children includes helping with homework, playing games, reading stories, changing diapers, preparing meal or snacks. duties includes helping children develop good hygiene , prepare classrooms and lesson plan , tidying up after children. Must love working with children and arrive on time for work, position can be part time Have to be able to be Finger printed and medical done for the position. Position is good for a retiree or someone in school. Parttime (only) 845am to 120pm and 3pm to 830pm.

Full job description MortgageDepot is expanding and is looking for a highly organized and detail oriented individual to join our growing team. We have an immediate opening for an Office Administrator who has three to five years’ experience performing a wide range of office support functions. Job Description: General office responsibilities: Greet clients and visitors, as needed Streamline administrative processes, improve accuracy and efficiency to achieve organizational objectives Perform receptionist duties; including answer and screen phone calls, take messages and redirect calls to appropriate individuals Help organize and maintain office common areas Schedule appointments and arrange meetings Manage print and electronic filing systems Operate office equipment, such as fax machines, copiers, and ensure equipment is properly maintained and serviced, as well as arrange for repairs when equipment malfunctions Receive deliveries and keep inventory of office supplies/snacks and replenish items, as needed Regularly required to run errands, reach, bend or lift up to 20 pounds Act as the system administrator on the Pulse Mortgage CRM platform and perform end-user administration tasks, provide internal support and troubleshoot issues, as needed. Qualifications: High school diploma or general education degree (GED) required 3-5 years of assistant or administrative experience, or thorough understanding of office management procedures Strong verbal and written communication skills Working knowledge of general office equipment Highly organized with strong attention to detail Proactive and able to multi-task in a fast-paced, demanding environment Tech-savvy and advanced computer skills. Proficient in MS Word, Teams, Excel, and Outlook Outstanding interpersonal skills – able to collaborate effectively with a diverse group of people and job functions Budget and project management skills Job Type: Full-time Pay: $16.00 - $24.00 per hour Benefits: Health insurance Paid time off Schedule: Monday to Friday Work Location: In person

Assistant bookkeeper intern needed on a full-time basis in our Jamaica, Queens, New York office. Must have a basic knowledge of accounting. The internship will start immediately with 40 work hours per week (your choice of days/hours between 10 am-6 pm) Must be able to commit to a 3-month work assignment. Preferred for student or college degree in accounting. We will train.

phone calls, scheduling.

Urban Realtors is seeking a Dynamic Remote sales representative and Consultant for our Residents and Apartment For sale Lease or rental If you have experience in Sales and Knowledgeable about Customer service support. Join our Team and Share in our Exciting projects. Consultative Selling: Understand Real estate needs and aspiration, provide expert Advice on Relocation assistance Customer Relationship Management: Foster Strong and Lasting Relationship. ensure there Satisfaction through out the sales. Property management Knowledge: Stay up to Date on Real estate trends and Offerings. continuously enhance your Knowledge to effectively educate Prospects. Qualifications: *Excellent Interpersonal and Communication Skills *A Drive to meet and exceed Sales Target *Self-Motivated with a strong Strong Desire to Succeed and the Ability to Working Remotely and Independently. What we Offer: *Competitive base Salary with Uncapped Commission Potential. *Opportunity for Career Advancement within our growing Industry *Comprehensive Training and ongoing Support to Help you Excel in your role.