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• Right at Home

  

  Administrative Assistant

  1 month ago

  Full-time

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  Right At Home in Bergen County is a fast growing Home Care Agency We are looking for a competent Administrative Assistant to undertake a variety of tasks such as recruitment, orientation and placement of employees. You will be the one to ensure that the company complies with all relevant laws regarding employment. An Administrative Assistant must be an excellent communicator, able to foster relationships with both employees and external vendors. They should ideally have experience in hiring and onboarding as well as other human resources procedures. The goal is to ensure that the company’s staffing requirements are always met and employees work in a friendly, supportive environment. Responsibilities Oversee all staffing needs of the Agency Liaise with recruiting agencies to fill vacancies in a timely manner Support candidate screening and hiring processes Facilitate procedures after hiring regarding personnel & legal documents etc. Assist in preparation and execution of orientation and training plans Develop work schedules by allocating employees in shifts and positions Assume responsibility for timekeeping and time off requests Collaborate with payroll to ensure correct employee compensation Ensure compliance with internal and external policies and regulations Prepare and submit reports on staffing operations Prepare and Post JOB AD when needed and manage the ATS of the Agency

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• TDEC

  

  Mail Clerk

  1 month ago

  Oakland

  Job DescriptionSalary: 15.00 Join TDEC A Nationally Recognized BPO! The Data Entry Company (TDEC) is a nationally recognized Business Processing Organization (BPO) seeking Temporary Mailroom Clerks to support a client in the Oakland, MD area. This is a fully on-site, temporary position expected to last approximately 2-4 months, with the potential to transition into a long-term role based on business needs and performance. Training is provided. Job Snapshot • Job Title: Temporary Mailroom Clerk, • Job Type: Temporary, On-Site, • Location: Oakland, MD (ODC), • Employment Type: Part-Time, On-Call, • Pay Rate: $15.00/hour, • Duration: Approximately 2-4 months (may extend) What Youll Do • Sort and organize incoming mail, • Count envelopes and mail pieces to verify quantities, • Prepare documents for scanning and processing, • Analyze mail and filing assignments for accuracy, • Review and inspect completed work to ensure compliance with job instructions and procedures Qualifications • High school diploma or valid work permit if still in high school, • Detail-oriented with strong time management skills, • Good verbal communication skills, • Basic English and math proficiency, • Professional work ethic and appearance, • Must be located near Oakland, MD, • Must successfully pass a background and credit check Bonus Incentives! Part-time employees are not eligible for benefits. Equal Opportunity Employer/Veteran/Disabled

• JACK LONDON MAIL

  

  PT Customer Service Mail Clerk & Customer Service Mail Clerk Lead

  23 hours ago

  Oakland

  Job Description Customer Service Mail Clerk JLM is a boutique one-stop resource for the packing, shipping, printing and other business service needs of the residents and businesses of the Bay Area. JLM has an on-site, front-facing customer service position available for the right individual who is passionate about providing exceptional customer support. The ideal candidate must be ready and able to work in a fast-paced environment, problem solve and multi-task through periods of brisk activity and frequent interruptions. Position Pay Rate: $18.34/hr CSM Clerk $20.34/hr CSM Clerk Lead Position Type: Part-Time (10 - 30 hours/week Monday thru Saturday) (Hiring for Monday, Tuesday, & Wednesday between 9am and 6:15pm) Position Pay Frequency: Weekly Position Perks: Free Personal Printing, Off all major holidays, FREE on-site parking, Employee discount on supplies, Employee discount on shipping through partnered carriers, Sick Time (40 hours annually), Retirement Savings Plan (No employer match at this time) Position Pay Variable: Commission for Live Scan & Notary Services Position Setting: Retail & Shipping Key Responsibilities include providing positive, friendly customer-centric service while completing the below with excellence:Role:• Answer shipping, mailbox or other general questions.• Pack, ship items and ring up transactions independently.· Receive, sort and distribute incoming mail. Candidate will correctly route to all mailbox holders.• Apply federal and agency policies in reading and sorting mail.• Operate point of sales register, scale and other mailroom equipment as needed.• Scan and organize delivered packages.· Perform clerical tasks such as answering telephones, handling mail, operating office equipment and maintaining office supplies.• Gather, compile, verify information, perform data entry and bill clients when necessary.• Take on other tasks as assigned.• Maintain cleanliness of store by dusting, sweeping, taking out trash, etc.• Note: Lead CSM Clerk must be willing to be the opener and/or the closer for any day worked You:• Be adaptable (responsibilities and business needs may evolve over time, and we are looking for candidates who are adaptable and willing to take on new challenges as they arise.)• Have excellent attention to detail and the ability to work with frequent interruptions.• Ability to follow written and verbal procedure as well as problem solve.• Aptitude to quickly become proficient in working with multiple processes, equipment, and• software applications.• Hold strong service attitude with ability to work with a diverse group of customers.• Are reliable: you have a great attendance record and show up to your scheduled shifts.• Communicate responsibly: provide advance notice (when time allows) if things don't go• as planned.• Enjoy working independently without having to be micromanaged: ask questions, take• pride in your work and find things to do without having to be asked.• Able to lift up to 50lbs• *Fluency in Spanish a plus Business Hours:• Monday – Friday 9am to 6:00pm• Saturday 10am – 2:00pm• *hours exclude holidays Dress Code: While the environment is relaxed, JLM attire must be business casual. Business casual is defined as at a minimum a fitted t-shirt or polo shirt, fitted pant (denim or khaki (any color)) or skirt, and a comfortable non-slip shoe. Any deviation must be pre-approved by the management team. To apply:• Email an introduction with your resume and 3 references to us: hr @ jacklondonmail .com (remove spaces)• USE subject line: I'm Ready to Pick Pack & Ship! *Phone calls and candidates unable to follow these instructions will be not be considered.

• ZipRecruiter

  

  Why Join the ZipRecruiter Sales Team?

  17 days ago

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• D.I. Management, LLC

  

  Property Administrator

  7 days ago

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  Job Description We are seeking a Property Administrator to join our growing team based in Oakland, CA The Property Administrator is responsible for providing administrative support to the Property Manager and providing tenant support by responding to and resolving inquiries and concerns and maintaining updated tenant files and issues in our proprietary software. Position Responsibilities • Answer telephones, respond to tenant/vendor calls and follow through to resolution, schedule and oversee maintenance and service requests, • Prepares and reviews the accounts payable for the Property Manager by coding invoices according to established budget and GL codes, • Respond in a timely fashion to all tenant requests, • Assist in drafting contracts for the Property Manager, • Reviews the AR for the property Manager, accepts rental payments and post in a timely manner, post late fees, record collected payments and prepare bank deposit slips, • Invoice tenants for services rendered, • Assists Property Manager in CAM reconciliation, • Secondary school diploma or equivalent, • 2+ years in commercial or residential real estate industry an asset, • Highly motivated individual with a strong work ethic, • Ability to work under tight deadlines in a demanding work environment, • Excellent written and verbal communication skills, • Strong organizational skills, exceptional attention to detail, • Advanced working knowledge of Excel and other MS Office applications, • Knowledge of Yardi an asset. Company Overview Dalfen Industrial is one of the largest private equity owner, operator, and developer of industrial real estate. The firm has raised multiple private equity funds, and currently manages over 55 million square feet, and has transacted on over $7.8 billion of deals. Dalfen is vertically integrated across 9 offices, offering a challenging and fast-paced work environment. Visit for more information.

• Harvest Properties

  

  Property Administrator - Commercial

  17 days ago

  Oakland

  Job Description Position Summary This role is responsible for all day-to-day, administrative, and accounting aspects necessary for the efficient operation and management of a portfolio of buildings, including tenant/vendor relations, lease administration, accounts payable, accounts receivable, financial reporting, and team support. Essential Duties and Responsibilities The following reflects management’s definition of essential functions for this job, but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons. Administrative and File Management • Courteously answer incoming calls; handle responses to customer requests and/or complaints; establish and maintain favorable customer relations., • Set up new files (i.e. lease, vendor, accounting), • Maintain current Certificates of Insurance for all tenants and vendors; point of contact for outsourced insurance vendor; monitor insurance status regularly to ensure compliance, • Maintain a working knowledge of lease agreements and the administration of related documents, • Prepare and/or assist in annual budget preparation and year-end reconciliations, • Code and/or approve invoices for payment; obtain/complete and process accounting forms as required (i.e. W-9 form), • Follow up and expedite collection of all accounts receivable (i.e. rent) as necessary; review charges with tenants when invoice is in dispute or needs clarification, • Review aged delinquency report and tenant’s lease for late charge calculations and apply late charges to accounts, • Maintain rent roll and lease files in the system, review for accuracy monthly, • Management of day-to-day vendor performance; inspect buildings on an ongoing basis to ensure functionality, • Assist in the preparation and maintenance of standard service contracts, • Assist with validation and/or input of lease abstract information, • Coordinate moves of tenants in and out of the building, • Coordinate special events (i.e. broker open house, etc.) This position has no supervisory responsibilities. Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Experience: • Must have very good oral and written communication skills., • BA/BS degree preferred., • Strong proficiency in Microsoft Word, Excel, and Outlook., • Competent in accounting systems., • Must have the ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit for extended periods of time, some bending, lifting, stooping, and stretching. It requires effective eye-hand coordination and manual dexterity sufficient to operate a keyboard, telephone, and other office equipment. It also requires the ability to speak, hear, to use hands and fingers to feel and handle or operate controls. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus. The employee is occasionally required to stand, walk, and kneel.

• Law Firm

  

  Legal Billing Specialist

  1 day ago

  Oakland

  Job Description Legal Billing & Collections Specialist ($35-40 per hour) A well Established California Litigation Law Firm with 5 offices across the State of California is seeking an Experienced Legal Billing & Collections Specialist to work in the Oakland Office. This position will be HYBRID once the probationary period is over; 3 days in office; 2 days out. It is REQUIRED that you have Law Firm Billing and Collections experience in order to be considered for this position. Requirements: · Minimum 3 years of experience as a Legal Billing Specialist in a Law Firm · Must have experience with Legal Billing Software and be computer savvy · Must handle confidential materials with discretion · Be organized and have skills to prioritize daily · Have experience with iManage and Excel Job Duties: · Generate monthly pre-bills, edit and finalize to send to clients · Prepare write-off request forms for approval · Utilize Excel daily and efficiently · Monitor and track Accounts Receivables to ensure collections are completed · File client-matter docs electronically and in iManage · Prepare daily deposits and post receipts · Able to complete Collection tasks Benefits: Medical, Dental, Vision, PTO, Paid Holidays, 401K and much more. Salary: $35-40 per hour, DOE For more information about the Firm and the position, please submit your Resume for consideration of an interview. Company DescriptionWe Value and Care about our Employees as much as we care about our Clients!We Value and Care about our Employees as much as we care about our Clients!

• Community Initiatives

  

  Accounts Receivable Specialist

  23 days ago

  Oakland

  Job DescriptionDescription: Location: Hybrid, remote and on-site at our Oakland or Los Angeles Office. Classification: Non-Exempt Job Summary Community Initiatives is an Oakland-based nonprofit service organization providing over 150 nonprofit projects with fiscal sponsorship services including tax-exemption, accounting and financial oversight, risk management and insurance, legal compliance, grants management, payroll, and human resource services. Our fiscally sponsored projects (FSPs) represent all nonprofit sectors––arts and culture, education, environment, health, human services, and public affairs. While many of our projects are in the San Francisco Bay Area, others operate in various states and international locations. The Accounts Receivable Specialist is responsible for the day-to-day execution of cash receipts processing, deposit tracking, fundraising and payment platform administration, and accounts receivable support for Community Initiatives and its fiscally sponsored projects (FSPs). This role plays a critical operational function in ensuring funds received by Community Initiatives are accurately identified, documented, reconciled, and communicated to internal stakeholders. The position works closely with Project Accountants and accounting leadership to support accurate financial records, strong internal controls, and timely resolution of discrepancies across multiple systems. Key Responsibilities: Cash Receipts Processing & System Administration • Download daily lockbox deposit reports from the bank and prepare Excel-based cash receipt logs for checks and cash received directly by the office., • Upload deposit data and supporting documentation into internal systems used for cash receipt tracking, project attribution, and downstream accounting., • Accurately identify and attribute receipts to the correct fiscally sponsored project and funding source., • Send deposit notifications to receiving projects through established internal systems or workflows., • Research unidentified or unclear receipts by reviewing internal systems (e.g., accounting systems, CRM/donor systems, shared inboxes) and external platforms (e.g., PayPal Giving Fund, CyberGrants, Zeffy, Neon One)., • Proactively reach out to funders, platforms, or fiscally sponsored projects to obtain missing information and resolve attribution issues., • Prepare weekly reconciliations between internal cash receipt records and bank activity to ensure completeness and accuracy., • Prepare monthly reconciliations between fundraising/payment platform reports, bank deposit records, and the accounting system., • Research and document discrepancies and escalate unresolved or systemic issues to accounting management., • Prepare and maintain structured fundraising platform workbooks (e.g., Fundrazr, Benevity, Stripe, Square, Eventbrite) to support accurate deposit tracking and upload into the accounting system., • Assist with onboarding and setup of new fundraising or payment receipt platforms, including data testing and documentation., • Review accounts receivable aging reports monthly with Project Accountants and assist with follow-up on outstanding payments as requested., • Assist Project Accountants with applying payments to AR invoices in the accounting system, as needed., • Assist with various billing activities (e.g., cost-reimbursable grants, service billing) upon request., • Support continuous improvement of cash receipts and AR workflows through adherence to documented procedures and identification of process gaps., • Maintain organized documentation related to deposits, reconciliations, platforms, and receipt research., • Assist with internal and external audit requests by preparing schedules, reports, and supporting documentation related to cash receipts and AR activity. Required • 2–5+ years of experience in accounts receivable, cash receipts, or general accounting., • Experience working with accounting systems and databases (e.g., Sage Intacct or similar ERP systems)., • Familiarity with GAAP for nonprofits and/or experience supporting sponsored programs., • Strong attention to detail and ability to manage high transaction volumes across multiple entities., • Demonstrated ability to research, reconcile, and resolve discrepancies., • Bachelor's degree in accounting, finance, or related field, • Experience in a nonprofit, grant-funded, or fiscal sponsorship environment., • Experience working with CRM or donor management systems (e.g., Salesforce)., • Experience working with online payment and fundraising platforms., • High degree of comfort with Excel (sorting, reconciliation, basic formulas)., • Accuracy and attention to detail, • Strong organization and follow-through, • Problem-solving mindset, • Ability to manage routine deadlines while handling exceptions, • Analytical and critical thinking, • Strong problem-solving ability, • Attention to detail, • Team player with strong interpersonal skills Working for Community Initiatives CI offers a comprehensive benefits package including: • Fully paid medical, dental and vision, • 401k and 5% employer match, • Basic life insurance, AD&D, STD & LTD, • 4 weeks of paid vacation, • 12 days of paid sick leave, • 14 paid holidays Pay: $34.00 - $37.00 per hour Equal Employment Opportunity Community Initiatives is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, marital status, disability or protected veteran status, or any other status or characteristic protected by federal, state, or local law.