Office Assistant - CTI Logistics - West Orange

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• Anthony & Sons Mechanical

  

  Office Administrator

  3 days ago

  $16–$20 hourly

  Part-time

  Union

  We are a growing HVAC/R company servicing commercial and residential clients throughout North Jersey, New York City, Staten Island, and surrounding areas. We are looking for a highly organized and motivated Office Administrator/Dispatcher to help manage daily operations and support our field technicians. Responsibilities • Schedule and dispatch technicians to service calls and preventative maintenance visits, • Answer phones and communicate professionally with customers, vendors, and property managers, • Create and manage work orders, invoices, and service tickets, • Follow up on estimates, approvals, and customer updates, • Coordinate with technicians regarding scheduling, materials, and job statuses, • Maintain organized records for invoices, COIs, maintenance agreements, and service reports, • Assist with accounts receivable/accounts payable tasks, • Update systems such as ServiceChannel, Corrigo, or customer portals when needed, • Previous administrative, dispatching, or office experience preferred, • HVAC, construction, or service industry experience is a plus, • Strong communication and customer service skills, • Highly organized with strong multitasking abilities, • Ability to work in a fast-paced environment, • Proficient with email, Microsoft Office/Google Workspace, • Experience with invoicing and scheduling software is a plus

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• LYDIA SECURITY MONITORING INC

  

  EXECUTIVE ASSISTANT

  20 days ago

  West Orange

  Job Description Position Title: Executive Assistant Job Classification: Exempt Type of Position: Full-time Location: Williamstown, NJ Reports to: Senior Executive Vice President (SEVP) Requirements: 1–2 year(s) of experience in a similar role or internship supporting executives, finance, or analytics functions. Education: Currently enrolled in or has completed a Master of Business Administration (MBA) program, with an undergraduate degree in Business, Finance, Economics, or a quantitative-related field. Relevant certifications (e.g., Data Analytics, Project Management) are a plus. TRAVEL: Approximately 0-15% o 15-30% o 30-60% Salary Range: $55,000 - $75,000 Company Overview: A growing company with local roots, COPS Monitoring offers a competitive salary along with many great benefits such as Health Insurance, 401(K), Tuition Reimbursement, and great company events! The security industry is exciting, and the company offers opportunities for growth and advancement, all while maintaining a family atmosphere. Position Overview: The Executive Assistant provides direct support to the SEVP and plays a key role in ensuring the efficiency of executive operations. This role is ideal for a driven individual currently pursuing an MBA or holding a Bachelor’s degree in Business or a quantitative field who wants to gain hands-on experience working alongside senior leadership in a fast-paced, data-driven environment. Acting as a strategic partner to the SVP, this position involves financial analysis, project coordination, and operational insight, offering a unique opportunity to learn the inner workings of executive decision-making and leadership within one of the nation’s most respected monitoring companies. Key Competencies: • Analytical Mindset: Demonstrated ability to analyze financial data, prepare management notes, and distill complex information into actionable insights., • Adaptability: Open-minded, eager to learn, and comfortable “rolling up your sleeves” to assist with both high-level strategy and hands-on execution., • Initiative: A self-starter who can work independently, anticipate needs, and proactively identify solutions., • Professionalism: Strong communication, organizational, and time-management skills; able to handle confidential information with discretion., • Team-Oriented: Comfortable working across departments and engaging with multiple stakeholders while maintaining composure in a fast-moving environment., • Technical Proficiency: Skilled in Microsoft Office (especially Excel and PowerPoint); familiarity with data analytics tools is a plus. Key Responsibilities: • Serve as the primary support to the SEVP, attending meetings, taking detailed notes, and preparing concise follow-up reports., • Conduct financial and operational analyses to support executive decision-making., • Coordinate cross-departmental initiatives and ensure timely completion of deliverables., • Prepare management briefings, presentation decks, and strategic summaries for internal and external meetings., • Maintain awareness of key projects, timelines, and company initiatives to keep the SEVP informed., • Perform administrative duties including scheduling, correspondence, and document preparation with a high degree of accuracy., • Support the SEVP with ad-hoc research, data collection, and business analytics projects., • Uphold confidentiality and professionalism in all matters., • Work on-site daily at the Williamstown office and represent the SEVP in meetings when necessary. Physical demands, work environment, and attendance requirements: The physical demands, work environment, and attendance requirements characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. • Physical Demands: Minimal physical demands., • Work Environment: The noise level in the work environment is usually minimal., • Attendance requirements: This position is salaried exempt. We are proud to offer equal employment opportunities (EEO) to all regardless of race, gender, ethnicity, disability, or veteran status. We maintain a drug-free workplace. Benefits: • 401(k), • 401(k) matching, • Dental insurance, • Health insurance, • Vision insurance, • Life insurance, • Paid sick time, • Paid time off, • Tuition reimbursement In addition to applying online, all applicants should email their resume to:

• Golda Och Academy

  

  GOA STEAM Educator (Pre-K–8)

  4 days ago

  West Orange

  Join Golda Och Academy and help shape the future of STEAM education. Golda Och Academy is seeking an innovative, collaborative, and forward-thinking STEAM Educator to inspire students in Pre-K through Grade 8. This role is an exciting opportunity to build hands-on, interdisciplinary learning experiences that spark curiosity, creativity, and problem-solving. Working closely with the Director of STEM Education and faculty, you’ll help design and grow a dynamic STEAM program that integrates science, technology, engineering, arts, and mathematics across the curriculum. Why This Role Stands Out: • Opportunity to build and lead a Lower School Steam Program, • Direct impact on curriculum design and program growth, • Work in a collaborative, mission-driven school community, • Engage students through robotics, design thinking, and real-world problem solving What You'll do: Curriculum & Instruction: • Teach foundational technology and computer skills to Pre-K–8 students, • Collaborate on STEAM curriculum aligned with NGSS standards, • Design and manage a hands-on Makerspace environment, • Integrate STEAM into General Studies, Math, and Judaic Studies, • Conduct program assessments and help drive continuous improvement Student Engagement & Enrichment: • Lead the Middle School Robotics Club (lunch + after school + competitions), • Create and run STEAM enrichment programs, • Support events like STEM Night and community initiatives Program Growth & Visibility: • Partner with marketing to showcase STEAM learning through social media and storytelling, • Help elevate the program’s presence within and beyond the school What We're Looking For: • Bachelor’s degree required (advanced degree preferred), • Experience teaching elementary and/or middle school students preferred, • Familiarity with robotics platforms, makerspace tools, and instructional technology, • Strong classroom management and collaboration skills, • Ability to create an inclusive, engaging, and student-centered environment Physical Requirements: Ability to actively supervise students, move throughout campus, operate classroom technology, and lift materials typical of a STEAM classroom environment. Salary: $65,000.00 - $70,000.00 (Annual) Benefits: • 401(k) + matching, • Medical, dental, and vision insurance, • Health Savings Account (HSA), • Paid time off & parental leave, • Life insurance, • Employee assistance program, • Professional development support Equal Opportunity Employer: Golda Och Academy is an Equal Opportunity Employer and complies with all applicable federal and New Jersey anti-discrimination laws. Reasonable accommodations are provided in accordance with the ADA and applicable state law. Apply Today: If you're passionate about hands-on learning, innovation, and inspiring the next generation, we’d love to hear from you.

• DENVER BURGESS LLC

  

  Client Coordinator/Office assistant

  30 days ago

  West Orange

  Job Description We are seeking a Client Coordinator/Office Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Draft correspondences and other formal documents, • Plan and schedule appointments and events, • Greet and assist onsite guests, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skillsCompany DescriptionAccounting and TaxAccounting and Tax

• Apex Focus Group LLC

  

  Paid Focus Group Panelist - Remote Work From Home Online (Office Assistant Welcome)

  2 months ago

  West Orange

  We're currently looking for individuals across the country to take part in online paid research, including remote focus groups, product trials, and consumer studies. Most research studies are conducted remotely from home, though some may be in-person. Comfort participating in remote, online studies.

• Robert M Bagoff DMD LLC

  

  Dental Office Manager

  11 days ago

  West Orange

  Job DescriptionSeeking a Front Desk Coordinator / Office Manager who is dependable, organized, and confident in managing both patient experience and front office systems. About Us We are a quality-driven, fee-for-service dental practice focused on providing excellent clinical care and a strong patient experience. Our office emphasizes efficiency, organization, and long-term patient relationships in a professional, team-oriented environment. Position Overview We are looking for a reliable, detail-oriented Front Desk Coordinator / Office Manager to manage front office operations. This role requires strong Dentrix proficiency, experience with Carestream imaging systems, and confidence handling insurance coordination in an FFS setting. Core Responsibilities • Provide a professional, welcoming patient experience., • Manage and optimize the daily schedule., • Present treatment plans and discuss fees clearly., • Verify out-of-network benefits and explain coverage., • Submit, track, and follow up on insurance claims using Dentrix., • Post payments, manage accounts receivable, and resolve claim issues., • Coordinate with clinical team., • Maintain organized, efficient front office systems.Qualifications, • 3–5 years dental front desk or office management experience, • Strong Dentrix experience (required), • Solid understanding of dental insurance and claims processes, • Strong communication and organizational skills, • Comfortable with financial discussions and patient coordinationWhat We Offer, • Competitive pay + performance-based incentives, • Stable, team-focused work environment, • Opportunity for growth and a long-term role, • 401K match and Profit sharing.Apply Please submit your resume and a brief summary of your experience with patient experience management and insurance coordination.

• LYDIA SECURITY MONITORING INC

  

  DATA ENTRY ASSOCIATE

  5 days ago

  West Orange

  Job Description Full job description Are you a Southern New Jersey Resident that is tired of working from home and is ready to get back to the office? If so, keep reading because our Williamstown, NJ location is searching for a Report to Work, entry level, Data Entry Representative to join our team. For over 40 years, our company has provided alarm monitoring services to homes and businesses across the country. As the largest provider of professional alarm monitoring services in North America, COPS Monitoring's duty is to protect the lives and businesses of millions of alarm subscribers across the nation. After you complete our paid training, your duties as a Data Entry Representative will include: • Collecting data from our customers and entering it accurately into databases, • Research and obtain further information for incomplete documents, • Maintaining confidentiality and complying with security policies The ideal candidate, as a Data Entry Representative, will have: • A friendly demeanor, • A keen eye for detail, • Patience, and the ability to stay focused on assigned tasks, • Organizational skills and be detail-oriented, • Possess the ability to work quickly while maintaining accuracy, • Self-motivation, • Pride in a job well done, • Meet our qualifications on typing/entry speed, • A High school diploma or equivalent Schedule: • 8 hour shifts available, • 8 a.m. to 4 p.m. Monday to Friday, • 11 a.m. to 7 p.m. Monday to Friday What we offer: • Weekly Pay, • Paid training at full wage, • Opportunity for advancement Benefits: • Health, Dental, Vision & Life insurance after 90 days, • 401(k) w/ up to 8% Company Match, • PTO: sick time/vacation, • Tuition Reimbursement, offered annually for employees Our People Make the Difference - Come see what COPS Monitoring can offer you!

• LYDIA SECURITY MONITORING INC

  

  DISPATCHER

  16 days ago

  West Orange

  Job Description Responsibilities and Duties Respond to emergency alarms Be a lifeline to customers Dispatch the authorities (PD/FD/MD) Answer in-bound phone calls Resolve customer issues or concerns Qualifications and Skills Clear, articulate, and professional telephone voice and etiquette Excellent attendance required Excellent customer service skills High school diploma / equivalent Basic computer knowledge Comfortable in a fast-paced environment Ability to multitask Requires a successful background check and drug screen testing Work Remotely: No Benefits: • Health, Dental, Vision & Life insurance after 90 days, • 401(k) w/ up to 8% Company Match, • PTO: sick time/vacation, • Tuition Reimbursement, offered annually for employees As part of your application, be sure to complete the Experience and Education sections in your personal profile in the Talent Community OR upload a resume that includes this information. We will be unable to review your application without these details.