Office Assistant

Summary Description: NextWave Academy is seeking an Academic Coordinator to help us forward our mission of providing high-quality safety and occupational training. The ideal candidate is bilingual English-Spanish and has a background in business or academic administration with some experience in customer service. The position requires computer skills (Microsoft Office / Google Workspace), administrative skills, and the ability to multitask. This is an in-office role located in New York City. Responsibilities: The Academic Coordinator will: - Oversee daily Academy activities regarding training events, course assignments, course execution, and course processing - Maintains instructor records & credentials - Assigns instructors to course deliveries and ensures instructors have access to Academy accounts, materials, and forms, and facilitates instructor invoicing - Supports students throughout their academic and career journeys to drive student achievement and retention - Interface with students, employers, and clients via phone/email to ensure training needs are being met and training records delivered - Maintains course records to meet regulatory and compliance requirements - Acts as point of contact for NYC Department of Buildings with regards to course submissions, changes, and cancellations, and periodic audits - Administrator for Academy databases and systems - Evaluate current curriculum materials and resources Ideal Candidate Qualities: - English-Spanish language - Microsoft Office Suite / Google Work Suite - Strong written and verbal communication skills - Attention to detail - Excellent organizational skills - Ability to schedule, facilitate, and problem solve - Strong customer service Nice to Have: - Experience working with: Databases and/or data management systems Work management tools and applications Video conferencing tools - Experience in the fields of occupational health and safety, construction, or the skilled trades - Experience working with NYC or other governmental departments, agencies, or services Job Type: Full-time, in office role

Responsibilities: Greeting and thanking guests in a sincere, friendly manner. Checking guests in on arrival and out on departure. Posting charges to appropriate guest accounts. Anticipating and addressing guests' needs, and resolving their problems and complaints. Assisting guests with disabilities. Operating switchboard and assisting with inquiries. Assisting the reservations manager with taking reservations. Collaborating and communicating with other internal departments to ensure guest satisfaction. Complying with company procedures and safety policies. Performing duties on a daily checklist.

C&C Children’s Wear (European Imports) is seeking an Operations Assistant to join our team. The ideal candidate is a motivated, organized and detail-oriented task master, and will be working out of our corporate showroom in New York City. The role will involve cross-functional collaboration with the Sales and Logistics teams. Key responsibilities include, but are not limited to: - Assist Showroom manager with tasks as needed. - Create pricelists and linesheets, along with B2B platforms. - Communicate daily with European vendors - Order import and management along with confirmation for production. - Assist Logistic director as needed - Create and control shipping documents - Keep track of incoming samples - Issue credit for returns Requirements: - Associate degree - Experience in related field is a plus. - Strong Excel and computer skills. Knowledge of marketing software such as Adobe, Photoshop or Illustrator is a plus. - Ability to work independently and multi task.

Executive assistant for new start up oral health and dental service organization in Brooklyn. Minimum of two years of college education. Average of 10-15 hours a week on varied executive and operational tasks. Must be very organized and responsible. References required.

Good presentation. Good elocution. On time. Speaking English. Experience appreciated.

We are seeking an Administrative Assistant to coordinate our administrative system and general workflows. You will be responsible for performing administrative duties and supporting our business operations. As a virtual assistant, you will be responsible for scheduling and attending meetings, managing calendars, and executing travel arrangements for our Executives. You will also be expected to complete online research, compile and distribute reports and handle various administrative tasks. We believe our corporate character is defined by how we conduct ourselves in every interaction, every day.

GreatCare Inc. is a fast-growing home care agency located in NYC. We are hiring for Office Assistant to help with administrative work. Job Description: This position will help with general office paperwork and receptionist duties, which include but not limited to answering phone calls regarding caregivers' inquiries, helping caregiver applicants for job enrollment, and reviewing documents for data entry. All employees must be fully-vaccinated against COVID-19. Qualifications: 1. Education: Associate degrees or Bachelor's degrees. 2. Must be bilingual in English and Chinese (Cantonese, Mandarin). 3. Strong communication skills. 4. Proficient in computer especially using Microsoft Office Suite. 5. Ability to multitask and be detail-oriented. 6. Can-do attitude. **This is NOT a remote position. Office Hour: 9.30am - 5.30pm Office Address: 110 West 34th St Rm1207, New York NY 10001 Job Type: Full-time Pay: From $19.00 per hour Benefits: Health insurance Parental leave Schedule: 8 hour shift Monday to Friday Education: Bachelor's (Required) Language: both English and Chinese (Cantonese, Mandarin) (Required) Willingness to travel: 50% (Preferred) Work Location: In person

Personal Assistant/Executive Assistant to CEO A high-profile plaintiff's personal injury law firm, located in Manhattan's Financial District, is looking for a polished, seasoned, and well experienced Personal Assistant/Executive Assistant to support the CEO. This position's duties will be split as 60% Personal Assistant and 40% Executive Assistant. Responsibilities Scheduling and heavy calendar management (BOTH business and personal calendars) Acting as a "gatekeeper" for the CEO Taking, screening, and vetting all phone calls for CEO Produce compliance reports that facilitate the CEO's ability to effectively lead the firm Liaison directly with various doctor’s offices and medical facilities Entering CEO’s tasks into Outlook and Asana to staff and ensure that they are completed Run various personal errands as needed Draft slides, meeting notes and documents Manage contacts in Outlook Perform ad hoc projects MUST have high regard for clients, employees, and family confidentiality MUST be able to prioritize efficiently Requirements Bachelor's Degree Required At least 4 years of proven work experience as a Personal Assistant At least 7 years of relevant experience supporting high level executives Fluency in Spanish required Proficient in Microsoft Office suite Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong interpersonal and written and verbal communication skills Experience in managing multiple priorities, administrative coordination, and logistics Must be able to work flexible extended hours – some evenings and weekends Commitment to confidentiality required Attendance is crucial in this role