Personal Assistant Needed Asap - Mass Economics

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• Cambridge Health Alliance

  

  Receptionist/Front Desk

  5 days ago

  Cambridge

  Location: CHA Cambridge Hospital Work Days: Monday thru Friday 8a-4:30p Category: Clerical and Administrative Support Department: Human Resources Job Type: Temporary Work Shift: Day Hours/Week: 40.00 Union: No Union Name: Non Union Are you starting out in healthcare or looking for a career change? If you are looking to make a difference CHA’s temporary staffing department may have a role for you. We offer flexible schedules, varied assignments, competitive pay, and health insurance. Come join an organization where your contribution is valued and continuous learning is part of your day. Summary: To greet and provide information to patients and visitors To direct visitors, sign off on deliveries and locate CHA resources. To create a welcoming environment for all people who enter, be they patients, visitors or employees. To provide a variety of clerical and secretarial duties for the Department. Responsibilities: -Greets and provides information to patients and visitors. • Does not wait for someone to approach the desk, initiates contact with each person as he/she enters the lobby/reception area including CHA employees, and offers a greeting and/or assistance., • Directs patients and visitors to proper location in CHA giving clear, easy to understand directions, calling interpreter as needed., • Responds to telephone inquiries regarding IT/telecomm services, hospital services and directions to CHA locations in friendly, professional manner., • Understands and appropriately utilizes all telephone features such as: transferring and hold functions., • Insures at all times that there is someone to answer the telephone., • Accesses patient information via the computer., • Effectively interfaces with IT Department as needed to resolve hardware and software problems., • Acts in a friendly and reassuring manner in all Interactions with patients and visitors., • Appropriately signs in and out of terminal screens as required by the hospital security policy. Does not illegally gain access to unauthorized screens by usage of another person’s password., • Handles difficult situations calmly, calling appropriate person for assistance when needed., • Stays up-to-date with events, office locations, meeting locations, hospital programs, etc. to be able to provide accurate information., • Keeps alert to all activity in the reception area, with special sensitivity to safety/security issues., • Under the general supervision of the Office Manager, responsible for performing a wide range of administrative/receptionist support including greeting and escorting visitors, distribution of mail, maintenance of department files and office supplies, creation and production of reports as directed for IT and/or Communications Center, telephone communications and other office procedures that will effectively promote and support the operation of the IT department., • Responsible for scheduling meetings for senior IT staff., • Responsible for scheduling meeting rooms and training rooms., • Handles miscellaneous duties when not occupied directly with patients, visitors or telephone calls., • Keeps the front desk and main lobby area clean, tidy and stocked with proper information., • Sorts staff mail, • Performs straightforward secretarial duties., • Promotes a professional image by adhering to the established dress code. Wears hospital identification badge at all times in a visible location., • Demonstrates commitment to growth and development by attending department meetings and any in-service opportunities that apply to position., • Demonstrates knowledge of network regulations in fire, safety, infection control, disaster preparedness and emergency codes according to department procedures., • Participates in own performance appraisal by identifying goals and reviewing progress with supervisor., • Performs other related duties as assigned or directed. MINIMUM QUALIFICATIONS : Other information: Must have medical terminology. Medical Secretarial degree strongly preferred. Work Experience: 2 – 3 years medical office experience preferred. In keeping with federal, state and local laws, Cambridge Health Alliance (CHA) policy forbids employees and associates to discriminate against anyone based on race, religion, color, gender, age, marital status, national origin, sexual orientation, gender identity, veteran status, disability or any other characteristic protected by law. We are committed to establishing and maintaining a workplace free of discrimination. We are fully committed to equal employment opportunity. We will not tolerate unlawful discrimination in the recruitment, hiring, termination, promotion, salary treatment or any other condition of employment or career development. Furthermore, we will not tolerate the use of discriminatory slurs, or other remarks, jokes or conduct, that in the judgment of CHA, encourage or permit an offensive or hostile work environment. Cambridge Health Alliance brings Care to the People - including your neighbors, friends and family. Our local hospitals and care centers serve our vibrant, diverse communities, and play an integral role in improving health. As passionate advocates for the underserved, we actively partner with our communities to take on challenging public health issues, and conduct important research to help reduce barriers to care. We believe that everyone deserves access to high quality, convenient health care. This is why our employees believe in where they work and why many build long, rewarding careers at CHA. Healthcare is changing rapidly. CHA has a strategic plan that charts a proactive course for our future. It is built on a vision of equity and excellence for everyone, every time. It also recognizes that our workforce is our most valuable asset and prioritizes competitive salaries, benefits and professional development opportunities for employees. The strategic plan is changing the way we provide care and improving the health and experience of our patients; we are looking for smart, committed, compassionate people who want to be part of making our vision of better health and equity a reality. At CHA, you can believe in where you work and go home every day knowing you made a difference. Join our team and help us bring Care to the People.

• Trustaff

  

  Travel Nurse RN - Manager, Administrative

  6 days ago

  Cambridge

  Trustaff is seeking a travel nurse RN Manager, Administrative for a travel nursing job in Cambridge, Massachusetts. Job Description & Requirements • Specialty: Administrative, • Discipline: RN, • Start Date: 03/10/2026, • Duration: 13 weeks, • 40 hours per week, • Shift: 8 hours, days Trustaff Job ID #980749. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: Nurse Manager About Trustaff Our nurse-first attitude has set us apart from other travel nursing agencies When you join the Trustaff family, you’re more than just a body filling a role—you're a vibrant individual with dreams and aspirations. As one of the nation's leading travel nursing companies, your recruiter will work with you one-on-one to guide your career and help you achieve your goals. • You decide when and where you want to work, • Enjoy industry-leading pay, benefits, and bonuses, • Experience new people and places, • Grow your clinical skills and expand your experience Travel nursing lets you take your professional career to the next level while maintaining your flexibility and freedom. At Trustaff, we put you first, so you never have to compromise your work or pay. We are proud to have one of the highest nurse retention rates in the country. Some of the other reasons people choose us include: • Priority access to thousands of travel nursing jobs, • Industry-leading pay, • Guaranteed weekly hours, • Experienced recruiters, • Comprehensive benefits, including medical, dental, and vision, • 401k with employer match, • Assistance with travel, compliance, and housing, • Great bonuses for completions, referring friends, and more Benefits • Weekly pay, • Guaranteed Hours, • Wellness and fitness programs, • Referral bonus, • Medical benefits, • Dental benefits, • Vision benefits

• Encompass Health Rehabilitation Hospital of Braintree

  

  Chief Executive Officer

  2 days ago

  Cambridge

  Chief Executive Officer Career Opportunity Passionate and empowered to apply your CEO expertise Are you seeking a transformative leadership opportunity that combines growth with a deep sense of connection? Encompass Health invites you to join as a Hospital CEO, where your career takes on new meaning. In our dynamic healthcare environment, experience the warmth of a welcoming community and make a substantial impact leading one of our 150+ hospitals dedicated to compassionate care. This role blends professional excellence with a profound connection to your roots, offering the ideal opportunity for transformative leadership. Join us on a journey where your impact transforms lives, and your career feels close to home and heart. As CEO, understand that small achievements lead to significant impacts, providing leadership to ensure seamless hospital operations, maintaining financial stability. Enjoy a comprehensive benefits package from day one, collaborating with a team that values inclusivity, support, and teamwork, while having access to cutting-edge equipment and technology. Embark on a fulfilling career, making a meaningful difference with the peace of mind you've been yearning for. A Glimpse into Our World At Encompass Health, you'll experience the difference the moment you become a part of our team. Being at Encompass Health means aligning with a rapidly growing national inpatient rehabilitation leader. We take pride in the growth opportunities we offer and how our team unites for the greater good of our patients. Our achievements include being named one of the "World's Most Admired Companies" and receiving the Fortune 100 Best Companies to Work For® Award, among other accolades, which is nothing short of amazing. Starting Perks and Benefits At Encompass Health, we are committed to creating a supportive, inclusive, and caring environment where you can thrive. From day one, you will have access to: • Affordable medical, dental, and vision plans for both full-time and part-time employees and their families., • Generous paid time off that accrues over time. Opportunities for tuition reimbursement and continuing education., • Company-matching 401(k) and employee stock purchase plans., • Flexible spending and health savings accounts., • Ensure compliance with relevant laws, regulations, and the policies and procedures set forth by the Governing Board and Medical Staff, as well as Joint Commission standards., • Take charge of fostering a work environment and culture that empowers the hospital and staff to fulfill the Encompass Health mission by surpassing its objectives., • Oversee hospital operations and continuously assess and enhance the hospital's performance., • Take responsibility for the patient census and actively participate in marketing our services within your community., • Promote and maintain a culture of inclusivity and diversity that respects and embraces everyone in the patient environment and workplace., • Master's Degree in Business Administration, Healthcare Administration, or a related healthcare field (preferred)., • Alternatively, a Bachelor's degree with work experience equivalent to a Master's degree, as demonstrated by responsibilities such as overseeing hospital operations, budget development, analysis and oversight, marketing for volume growth and program development, FTE management, expense control, policy and procedure development and implementation, and process development to ensure regulatory compliance., • Five years of management experience in the healthcare industry, with a minimum of 2-3 years in a Senior Management position., • May be required to work weekdays and/or weekends, evenings and/or night shifts., • May be required to work on religious and/or legal holidays on scheduled days/shifts. #LI-TR1 The Encompass Health Way We proudly set the standard in care by leading with empathy, doing what's right, focusing on the positive, and standing stronger together. Encompass Health is a trusted leader in post-acute care with over 150 nationwide locations and a team of 36,000 exceptional individuals and growing! At Encompass Health, we celebrate and welcome diversity in our inclusive culture. We provide equal employment opportunities regardless of race, ethnicity, gender, sexual orientation, gender identity or expression, religion, national origin, color, creed, age, mental or physical disability, or any other protected classification.

• Robert Half

  

  Administrative Assistant X2

  5 days ago

  Cambridge

  Job DescriptionWe are looking for two experienced Administrative Assistants to join our team in Cambridge, Massachusetts. In this long-term contract position, you will play a key role in supporting administrative processes and ensuring smooth operations within an educational environment. This opportunity is ideal for individuals with a strong background in administrative tasks and a dedication to accuracy and efficiency. Responsibilities: • Create and manage job postings while ensuring compliance with institutional guidelines., • Monitor and track incoming applications, maintaining accurate records., • Process appointment paperwork according to union contracts and funding policies., • Handle inbound calls and provide attentive and thorough assistance to inquiries., • Perform receptionist duties, including greeting visitors and managing front desk operations., • Maintain organized records and data entry tasks with precision., • Collaborate with team members to support administrative projects and deadlines., • Ensure adherence to institutional policies and procedures in all administrative tasks.• A minimum of 5 years of experience in administrative assistance or related roles., • Proficiency in handling inbound calls and managing receptionist duties., • Strong organizational skills with expertise in data entry and record-keeping., • Ability to manage job postings and track applications effectively., • Familiarity with union contracts and institutional policies is preferred., • Exceptional attention to detail and commitment to accuracy., • Excellent communication skills and a detail-oriented approach., • Ability to work independently and collaboratively within a team environment.

• Robert Half

  

  Administrative Assistant

  2 days ago

  Cambridge

  Job DescriptionWe are looking for a detail-oriented Administrative Assistant to join our team in Cambridge, Massachusetts. In this contract position, you will play a key role in ensuring the smooth operation of administrative tasks and providing exceptional support to the office. This is an excellent opportunity to contribute to a non-profit organization while enhancing your organizational and communication skills. Responsibilities: • Perform general administrative duties, including filing, scheduling, and organizing office operations., • Answer and direct inbound calls professionally, ensuring inquiries are handled promptly., • Manage accurate data entry tasks to maintain up-to-date records and documentation., • Serve as the first point of contact by welcoming visitors and managing receptionist duties., • Assist with coordinating meetings, preparing agendas, and distributing relevant materials., • Maintain office supplies inventory by tracking stock levels and placing orders when necessary., • Ensure the office environment remains organized and conducive to productivity., • Support various administrative projects as assigned to meet organizational needs.• Previous experience in administrative assistance or a similar role., • Proficiency in handling inbound calls and providing excellent customer service., • Strong organizational skills with the ability to manage multiple tasks simultaneously., • Familiarity with standard office software and tools, including data entry systems., • Excellent verbal and written communication skills., • Ability to maintain confidentiality and handle sensitive information appropriately., • High attention to detail and accuracy in all tasks., • Positive and detail-oriented attitude with a commitment to teamwork.

• Smithsonian Astrophysical Observatory

  

  Administration, Finance, and Operations Manager (Administrative Specialist)

  23 days ago

  Cambridge

  Job DescriptionDescriptionOPENING DATE: January 16, 2026 CLOSING DATE: February 16, 2026 SERIES/GRADE: IS-301-12 TYPE OF POSITION: Trust Indefinite (Non-Federal) DIVISION: Director's Office LOCATION: Cambridge, MA AREA OF CONSIDERATION: This position is open to all eligible candidates. What are Trust Fund Positions?Trust Fund positions are unique to the Smithsonian. They are paid for from a variety of sources, including the Smithsonian endowment, revenue from our business activities, donations, grants and contracts. Trust employees are not part of the civil service, nor does trust fund employment lead to Federal status. The salary ranges for trust positions are generally the same as for federal positions and in many cases trust and federal employees work side by side. Trust employees have their own benefit program, which may include Health, Dental & Vision Insurance, Life Insurance, Transit/Commuter Benefits, Accidental Death and Dismemberment Insurance, Annual and Sick Leave, Family Friendly Leave, 403b Retirement Plan, Discounts for Smithsonian Memberships, Museum Stores and Restaurants, Credit Union, Flexible Spending Account (Health & Dependent Care). Conditions of Employment • Pass Pre-employment Background Check and Subsequent Background Investigation, as required., • Complete a Probationary Period if applicable., • Maintain a Bank Account for Direct Deposit/Electronic Transfer., • The position is open to all candidates eligible to work in the United States. Proof of eligibility to work in U.S. is not required to apply. SUMMARY This position is that of Manager for Administration, Finance, and Operations at the Smithsonian Astrophysical Observatory (SAO). SAO is part of a joint institution known as the Center for Astrophysics | Harvard & Smithsonian (CfA), in conjunction with the Harvard College Observatory (HCO). SAO is a diverse astrophysical institution in which more than 600 scientists are engaged in a broad program of research in astronomy, astrophysics, and Earth and space sciences. Within the broader Smithsonian mission, SAO scientists are dedicated to increasing knowledge of the physical processes that shape the natural world and to disseminating this knowledge to the scientific community, teachers and students, and the public. SAO is internationally recognized for leadership in the scientific exploration of the universe. Its programs range from ground-based and space-based astronomy and astrophysics research to the engineering and development of major scientific instrumentation for space launch and large ground-based facilities, and research designed to improve science education. SAO’s research objectives are conducted primarily with support from Government and Smithsonian Institution funds, with additional philanthropic support. The purpose of this position is to provide senior-level administrative, financial, and operational leadership to the Office of the Director, supporting the SAO Director, Deputy Director, Chief Operating Officer (COO), and other members of the CfA Executive Management team. MAJOR DUTIES • Serve as a senior administrative advisor providing direct support to the Office of the Director, in close coordination with the Chief Operating Officer, Deputy Director, and Executive Management team., • Manage day-to-day administrative operations supporting the COO and the Office of the Director, serving as a central coordination point across SAO divisions, CfA leadership, Harvard University offices, and Smithsonian stakeholders., • Oversee administrative policies, internal controls, and business processes to ensure compliance with SAO and Smithsonian requirements., • Lead development, execution, and oversight of trust and federal budgets supporting the COO and Director’s Office, including financial planning, analysis, and expenditure authorization., • Coordinate operational planning, facilities and logistical support, and service contracts aligned with leadership priorities., • Provide senior-level oversight of contracting and procurement actions supporting executive initiatives., • Oversee human resources administration and review of sensitive or high-impact personnel actions routed through the COO and Director’s Office. For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions, viewable on the web at , Skills, and Abilities required: • Advanced understanding of administrative and fiscal management, including budgeting, financial analysis, and internal controls across multiple funding sources., • Strong grasp of Federal, Smithsonian, and Harvard administrative requirements related to procurement, contracting, human resources administration, program evaluation, and travel., • Proven capacity to analyze complex administrative, financial, and operational issues and develop integrated, practical solutions., • Demonstrated effectiveness advising senior leadership and developing recommendations that influence program direction and institutional outcomes., • Experience leading projects and improving administrative processes in complex organizational environments., • Ability to plan, prioritize, and execute work independently under broad administrative direction., • Demonstrated success building effective working relationships and navigating issues with senior leaders, government agencies, academic institutions, and external partners., • Clear, concise communicator able to convey complex information to executive audiences. What To Expect Next: Once the vacancy announcement closes, a review of your resume will be compared against the qualification and experience requirements related to this job. After review of applicant resumes is complete, qualified candidates will be referred to the hiring manager. Relocation expenses are not paid. The Smithsonian Institution provides reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation should contact . Determinations on requests for reasonable accommodation will be made on a case-by-case basis. To learn more, please review the Smithsonian’s Accommodation Procedures. The Smithsonian Institution is an Equal Opportunity Employer. We believe that a workforce comprising a variety of educational, cultural, and experiential backgrounds support and enhance our daily work life and contribute to the richness of our exhibitions and programs. See Smithsonian EEO program information: . The Smithsonian Astrophysical Observatory is an equal opportunity employer. Please visit the SAO website at

• Parabilis Medicines

  

  Associate Director, Regulatory Operations

  27 days ago

  Cambridge

  Job Description Why Join Us? Parabilis Medicines is a clinical-stage biopharmaceutical company dedicated to creating extraordinary medicines that unlock high-impact protein targets long-considered undruggable. The company has developed a new class of stabilized, cell-penetrant alpha-helical peptides – Helicons™ – capable of modulating intracellular proteins that are inaccessible to traditional drug modalities. Headquartered in Cambridge, Mass., Parabilis is advancing a focused pipeline of multiple first-in-class therapies across both rare and common cancers. Its lead candidate, FOG-001, is the first direct inhibitor of the interaction between β-catenin and the T-cell factor (TCF) family of transcription factors, implicated in colorectal cancer, desmoid tumors, and a range of other Wnt/β-catenin-driven tumors. Parabilis is also advancing investigational degraders of ERG and ARON for the treatment of prostate cancer, as well as other preclinical programs. What's the opportunity? The Associate Director of Regulatory Operations will lead strategy, infrastructure, and execution for all regulatory submissions (INDs, CTAs, NDAs), ensuring timely, compliant filings with health authorities (FDA, EMA, APAC HAs) by managing teams, processes, systems (eCTD) and cross-functional collaboration, while staying ahead of changing global regulations and driving operational excellence for growth. This position reports to the Senior Director, Regulatory Affairs and will interact with cross-functional teams, including Clinical Operations, Clinical Development, Biostatistics, Nonclinical Science, and Project Management. Key Responsibilities • Strategy & Leadership:Define vision for Regulatory Operations, build scalable infrastructure, mentor teams, and provide solutions balancing compliance with business needs., • Submission Management:Oversee lifecycle of submissions, from planning, formatting, publishing (eCTD), to archiving, managing health authority correspondence and commitments., • Infrastructure: Implement internal US eCTD submission and Regulatory Information systems including regulatory document templates., • Process Improvement:Drive continuous improvement, implement best practices, and develop standard operating procedures for efficient, lean operations., • Cross-Functional Collaboration:Partner with Regulatory Affairs, R&D, Quality, and Commercial teams to ensure integrated, compliant product development., • Regulatory Intelligence:Monitor global regulatory changes, assess impact, and advise leadership on strategy adjustments., • Bachelor's degree or equivalent experience, • 8-10+ years industry experience, • Expertise in electronic submission standards (eCTD) and regulatory information management (RIM) systems., • Strong leadership, communication, and problem-solving skills., • Ability to manage complex projects, priorities, and budgets., • Deep knowledge of applicable FDA, EMA, and other relevant health authority guidelines Parabilis Medicines is a team of passionate pioneers who are trailblazing the future of precision medicine with the aim of making a meaningful difference in the lives of patients. The company is committed to promoting an inspiring and flourishing working environment for all employees across the business, in all departments, and driving innovation for patient benefit. • Growth-Minded. We're inventing a new class of medicines—one applicable to therapeutic targets that have been dreamt about, but always considered impossible to drug. Our work requires us to be curious, humble and adaptable., • In(ter)dependent. We are fiercely independent as a leader in defying the limitations of current therapeutic modalities, and interdependent as a team as we work collaboratively to shift drug discovery paradigms and provide patients with better treatment options., • Patient-focused. We are deeply focused on patient outcomes, and all energy in the company is focused on science as it translates to patient impact. As an equal opportunity employer, Parabilis Medicines values an inclusive workplace and welcomes applicants of all backgrounds and experiences. All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other factors prohibited by law. 30 Acorn Park Drive | Cambridge, MA 02140 |

• Smithsonian Astrophysical Observatory

  

  Research Administration Specialist, (IS-1101-12)

  17 days ago

  Cambridge

  Job DescriptionDescriptionOPENING DATE: December 23, 2025 CLOSING DATE: February 23, 2026 SERIES/GRADE: IS-1101-12 TYPE OF POSITION: Trust Indefinite (Non-Federal) DIVISION: Director's Office LOCATION: Cambridge, MA AREA OF CONSIDERATION: This position is open to all eligible candidates. What are Trust Fund Positions?Trust Fund positions are unique to the Smithsonian. They are paid for from a variety of sources, including the Smithsonian endowment, revenue from our business activities, donations, grants and contracts. Trust employees are not part of the civil service, nor does trust fund employment lead to Federal status. The salary ranges for trust positions are generally the same as for federal positions and in many cases trust and federal employees work side by side. Trust employees have their own benefit program, which may include Health, Dental & Vision Insurance, Life Insurance, Transit/Commuter Benefits, Accidental Death and Dismemberment Insurance, Annual and Sick Leave, Family Friendly Leave, 403b Retirement Plan, Discounts for Smithsonian Memberships, Museum Stores and Restaurants, Credit Union, Flexible Spending Account (Health & Dependent Care). Conditions of Employment • Pass Pre-employment Background Check and Subsequent Background Investigation, as required., • Complete a Probationary Period if applicable., • Maintain a Bank Account for Direct Deposit/Electronic Transfer., • The position is open to all candidates eligible to work in the United States. Proof of eligibility to work in U.S. is not required to apply. SUMMARY The Research Administration Specialist provides full lifecycle research administration in support of a portfolio of Principal Investigators (PIs). The position is part of a team-based research administration PI support team. The incumbent exercises independent judgment, ensuring compliance with federal and sponsor requirements, and provides oversight and guidance to junior staff members of the PI support team. MAJOR DUTIES The incumbent is responsible for comprehensive pre-award and post-award research administration, financial management, and compliance monitoring across assigned PI portfolios. Duties include proposal development, award management, forecasting, reporting, liaison with internal and external stakeholders, and leadership in process improvement initiatives. Proposal Development and Pre-Award Administration • Collaborates with PIs to develop, review, and submit proposals for both federal and non-federal sponsors in accordance with SAO and sponsor policies., • Prepares, reviews, and advises on budgets, budget justifications, under-recovery, use of institutional resources, and sponsor forms., • Ensures compliance with Smithsonian, federal, and sponsor requirements before submission., • Coordinates with Research Administrative Services (RAS) reviewers to route proposals and make adjustments as needed on the prescribed timelines., • Advises PIs on pre-award requirements, including cost allowability, indirect cost recovery, and sponsor restrictions., • Anticipates and resolves issues that could delay or compromise submission.Award and Post-Award Management, • Establishes and manages project accounts for federal, trust, and sponsored awards., • Reviews and approves financial transactions for compliance., • Oversees award set-ups, closeouts, extensions, and required reports., • Tracks and addresses account overruns; reallocates charges as appropriate., • Manages payroll and personnel actions, including salary distributions, changes to appointments, promotions, new hires, renewals, and reappointments., • Prepares spending plans, account projections, and financial status reports for assigned PIs.Financial Oversight and Compliance, • Reviews monthly and quarterly expenses for certification, including salary expenses., • Monitors and enforces compliance with sponsor terms, OMB circulars, GAAP, and Smithsonian directives., • Reviews internal controls, variance analyses, and ensures the allowability of costs., • Manages subawards, cost sharing, and subcontracts for assigned PI portfolios., • Supports internal and external audits and escalates complex matters to senior leadership as needed., • Ensures institutional policies are implemented consistently across PI portfolios.Budgeting, Forecasting, and Analysis, • Prepares monthly account projections and multi-year budget forecasts by PI., • Provides financial forecasts to PIs, Budget and Financial Services (BFS), and leadership., • Conduct variance analysis, trend analysis, and identify risks and opportunities., • Develops and conducts financial modeling and fiscal management studies to support decision-making., • Tracks and forecasts multi-year budgets at PI and project levels., • Collaborate with Business Operations Services (BOS) and other system offices to design reporting tools for evaluating budgets and spending., • Contributes to long-range financial planning and forecasting across PI portfolios.Collaboration and Liaison, • Serves as liaison with internal and external offices, including Human Resources (HR), BOS, Procurement, Contracts, Property (PCP), (BFS), RAS, and sponsors., • Collaborates with PI support teams and administrative colleagues across SAO., • Provides authoritative guidance to PIs, staff, and junior administrators on financial and administrative matters., • Coordinates financial input across PI support teams to ensure consistent and accurate reporting., • Represents the PI support team in meetings with central administration and sponsors.Leadership and Continuous Improvement, • Provides oversight, mentorship, and training to junior members of the PI support team., • Participate in cross-functional teams to improve research administration and fiscal management., • Contributes to the development and refinement of financial procedures and administrative processes., • Implement process improvements to strengthen the team-based PI support model., • Ensure proactive risk management and address project risks before they impact research., • Maintains expert knowledge of evolving sponsor regulations, OMB guidance, and Smithsonian policies.Other Duties as Assigned Factor 1 – Knowledge Required by the Position • Expert knowledge of federal regulations, OMB guidance, and sponsor policies governing sponsored research administration, including independent management of both pre-award and post-award administration., • Advanced knowledge and skill in applying accounting, budgeting, and financial reporting principles for multi-sponsor, multi-year Principal Investigator (PI) portfolios., • Skill in applying acquisition regulations (FAR), cost analysis, audit requirements, proposal strategy, and negotiation practices., • Comprehensive knowledge of Smithsonian policies, federal cost principles (Uniform Guidance, OMB Circulars), and sponsor systems (e.g., NSF Research.gov, NASA NSPIRES, NIH eRA Commons)., • Proficiency with Smithsonian business systems and common accounting tools (PeopleSoft, webTA, ServiceNow, SAM.gov, Concur, MS Office), with the ability to diagnose and resolve complex system errors., • Skill in analyzing financial data, preparing projections, reconciling accounts, and advising PIs and institutional leadership on strategic, financial, and compliance decisions., • Ability to interpret and reconcile conflicting or incomplete guidance and independently develop compliant, practical solutions to complex administrative and fiscal issues. What To Expect Next: Once the vacancy announcement closes, a review of your resume will be compared against the qualification and experience requirements related to this job. After review of applicant resumes is complete, qualified candidates will be referred to the hiring manager. Relocation expenses are not paid. The Smithsonian Institution provides reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation should contact . Determinations on requests for reasonable accommodation will be made on a case-by-case basis. To learn more, please review the Smithsonian’s Accommodation Procedures. The Smithsonian Astrophysical Observatory is an equal opportunity employer. Please visit the SAO website at