Receptionist

Our company is searching for a professional office clerk to oversee all administrative and clerical duties. If you are a detail-oriented professional with proven clerical experience, we want you. In this position, you will play an important part in assuring our company’s daily office operations run smoothly. Your duties will include answering telephones, distributing mail, recording minutes, and maintaining company files. To succeed in this role, you must be a reliable and self-motivated professional with excellent organizational skills. Our ideal candidate will also be familiar with basic bookkeeping and office administration processes.

The daily grind of this position is: · Company records: input information about the companies we set up and maintain, and update as necessary · Company filings: prepare file various corporate filings with the State of New York and other states · Prepare invoices for annual services · Prepare legal advertising for LLCs formed in New York State · Contact and assist clients with the filing of annual reports in Delaware, California and other states · Process and forward mail received on behalf of our clients · Assist co-workers with their clerical and other duties · Answer phone inquiries and assist customers

Role: MEP Procurement Manager - Join as part-time, with the opportunity to become full time Location: Remote but needs to be NY/SF area based About Pirc AI: Pirc AI leverages cutting-edge AI technology to revolutionize procurement processes for MEP (Mechanical, Electrical, Plumbing) contractors serving residential and commercial sectors. We streamline sourcing, ensuring materials and equipment are procured efficiently, cost-effectively, and at high quality. What We Offer: Competitive Wage: Depends on experience and location. Role Overview: As a Procurement Customer Success Manager, you will act as the critical link between our AI-driven procurement technology and our clients. Your role will ensure our clients maximize the benefits of our AI tools, facilitating smooth transitions and optimizing their procurement processes and accuracy. Responsibilities: Procurement Execution: Manage end-to-end procurement operations by processing requisitions, researching and selecting suppliers, placing orders, and ensuring timely delivery with the help of AI-driven tools. Cost Management: Help customers find the best pricing and rebate opportunities to keep procurement costs within budget without compromising quality with the help of AI-driven tools. Supplier Relations: Negotiate terms with suppliers and monitor their performance to maintain strong business relationships. Feedback Loop: Act as the voice of the customer internally, communicating client feedback to the product team for continuous improvement of the platform. Issue Resolution: Quickly resolve any client issues with procurement processes, maintaining high satisfaction levels. Performance Monitoring: Track and report on the clients’ procurement performance metrics, using insights to drive further optimizations. Qualifications: Experience: At least 3-5 years in procurement and warehouse management in the MEP (Mechanical, Electrical, Plumbing) sectors. Administrative, tech-savvy, and industry procurement experience and knowledge required. Tech Proficiency: Strong capability in Microsoft Office Suite, familiarity with Service Titan is a plus. Experience with AI procurement tools and ERP systems are highly desired. Communication Skills: Excellent verbal and written communication abilities. Problem-Solving: Strong analytical and problem-solving skills, with a track record of improving client outcomes. Self-Motivation: Highly independent and motivated, with a proven ability to manage multiple priorities in a dynamic, fast-paced startup environment. Why Join Us? At Pirc AI, you'll be at the forefront of revolutionizing procurement processes for SMB Trade Companies through cutting-edge technology. This role allows you to make a direct impact on our clients' success while driving transformative change in the industry with innovative solutions. We're entering an exciting phase of growth and development!

Make phone calls and assist with office work

Basic office work. This will include patient scheduling, filing and picking up the phone. We prefer a student that is looking to be in the healthcare field. The hours are flexible. we will train someone with no prior knowledge. He/She should be able to work 20-30 hours a week, 3-4 times a week. Ideal candidate should be willing to learn quickly. High school student/college freshman preferred. Work Location: One location Work Remotely: No Job Type: Part-time Pay: From $16.00- $25.00 per hour Benefits: Flexible schedule Schedule: Day shift Evening shift Holidays Monday to Friday Weekends as needed Education: High school or equivalent (Preferred) Experience: Customer service: 1 year (Preferred) Medical terminology: 1 year (Preferred) Computer skills: 1 year (Preferred)

Job brief We are looking for a pleasant Front Desk Representative to undertake all receptionist and clerical duties at the desk of our main entrance. You will be the “face” of the company for all visitors and will be responsible for the first impression we make. The ideal candidate will have a friendly and easy going personality while also being very perceptive and disciplined. You should be able to deal with complaints and give accurate information. A customer-oriented approach is essential. The goal is to make guests and visitors feel comfortable and valued while on our premises. Responsibilities Keep front desk tidy and presentable with all necessary material (pens, forms, paper etc.)Greet and welcome guestsAnswer questions and address complaintsAnswer all incoming calls and redirect them or keep messagesReceive letters, packages etc. and distribute themPrepare outgoing mail by drafting correspondence, securing parcels etc.Check, sort and forward emailsMonitor office supplies and place orders when necessaryKeep updated records and filesMonitor office expenses and costsTake up other duties as assigned (travel arrangements, schedules etc.) Requirements and skills Proven experience as front desk representative, agent or relevant positionFamiliarity with office machines (e.g. fax, printer etc.)Knowledge of office management and basic bookkeepingProficient in English (oral and written)Excellent knowledge of MS Office (especially Excel and Word)Strong communication and people skillsGood organizational and multi-tasking abilitiesProblem-solving skillsCustomer service orientationHigh School diploma; additional qualifications will be a plus