Secretary

Our company is searching for a professional office clerk to oversee all administrative and clerical duties. If you are a detail-oriented professional with proven clerical experience, we want you. In this position, you will play an important part in assuring our company’s daily office operations run smoothly. Your duties will include answering telephones, distributing mail, recording minutes, and maintaining company files. To succeed in this role, you must be a reliable and self-motivated professional with excellent organizational skills. Our ideal candidate will also be familiar with basic bookkeeping and office administration processes.

The daily grind of this position is: · Company records: input information about the companies we set up and maintain, and update as necessary · Company filings: prepare file various corporate filings with the State of New York and other states · Prepare invoices for annual services · Prepare legal advertising for LLCs formed in New York State · Contact and assist clients with the filing of annual reports in Delaware, California and other states · Process and forward mail received on behalf of our clients · Assist co-workers with their clerical and other duties · Answer phone inquiries and assist customers

Role: MEP Procurement Manager - Join as part-time, with the opportunity to become full time Location: Remote but needs to be NY/SF area based About Pirc AI: Pirc AI leverages cutting-edge AI technology to revolutionize procurement processes for MEP (Mechanical, Electrical, Plumbing) contractors serving residential and commercial sectors. We streamline sourcing, ensuring materials and equipment are procured efficiently, cost-effectively, and at high quality. What We Offer: Competitive Wage: Depends on experience and location. Role Overview: As a Procurement Customer Success Manager, you will act as the critical link between our AI-driven procurement technology and our clients. Your role will ensure our clients maximize the benefits of our AI tools, facilitating smooth transitions and optimizing their procurement processes and accuracy. Responsibilities: Procurement Execution: Manage end-to-end procurement operations by processing requisitions, researching and selecting suppliers, placing orders, and ensuring timely delivery with the help of AI-driven tools. Cost Management: Help customers find the best pricing and rebate opportunities to keep procurement costs within budget without compromising quality with the help of AI-driven tools. Supplier Relations: Negotiate terms with suppliers and monitor their performance to maintain strong business relationships. Feedback Loop: Act as the voice of the customer internally, communicating client feedback to the product team for continuous improvement of the platform. Issue Resolution: Quickly resolve any client issues with procurement processes, maintaining high satisfaction levels. Performance Monitoring: Track and report on the clients’ procurement performance metrics, using insights to drive further optimizations. Qualifications: Experience: At least 3-5 years in procurement and warehouse management in the MEP (Mechanical, Electrical, Plumbing) sectors. Administrative, tech-savvy, and industry procurement experience and knowledge required. Tech Proficiency: Strong capability in Microsoft Office Suite, familiarity with Service Titan is a plus. Experience with AI procurement tools and ERP systems are highly desired. Communication Skills: Excellent verbal and written communication abilities. Problem-Solving: Strong analytical and problem-solving skills, with a track record of improving client outcomes. Self-Motivation: Highly independent and motivated, with a proven ability to manage multiple priorities in a dynamic, fast-paced startup environment. Why Join Us? At Pirc AI, you'll be at the forefront of revolutionizing procurement processes for SMB Trade Companies through cutting-edge technology. This role allows you to make a direct impact on our clients' success while driving transformative change in the industry with innovative solutions. We're entering an exciting phase of growth and development!

Commercial Insurance Office administrative Assistant will train also as Customer service.

Load Planning and Assignment: Review load boards and transportation management systems to identify available loads. Match loads with suitable drivers based on factors such as equipment type, location, and driver preferences. Driver Communication: Maintain open and effective communication with drivers regarding load assignments, pick-up and delivery times, routes, and any relevant updates. Shipment Tracking: Monitor shipment progress using GPS tracking systems and other tools. Proactively address any delays or issues that may impact delivery timelines. Customer Service: Provide excellent customer service to shippers and consignees by addressing inquiries, resolving issues, and providing shipment updates. Documentation: Prepare and maintain accurate shipping documents, including bills of lading, manifests, and delivery receipts. Rate Negotiation: Negotiate freight rates with carriers and shippers to ensure profitability. Problem Resolution: Identify and resolve issues that may arise during the transportation process, such as equipment breakdowns, traffic congestion, or weather-related delays. Compliance: Ensure compliance with all federal, state, and local regulations pertaining to transportation. Qualifications: High school diploma or equivalent Previous experience in transportation or logistics preferred Strong organizational and time management skills Excellent communication and interpersonal skills Proficiency in transportation management software and systems Ability to work under pressure and meet deadlines Physical Demands: Ability to sit for extended periods of time Ability to use computer and phone systems Ability to communicate effectively in person and over the phone Work Environment: Office environment with moderate noise levels Potential for extended work hours, including weekends and holidays

Looking for an Receptionist / Personal Assistant. Must not be afraid to answer the phones and MUST be on time. The job is an entry level position with room to grow. Speaking an additional language is a benefit but no required.

Basic office work. This will include patient scheduling, filing and picking up the phone. We prefer a student that is looking to be in the healthcare field. The hours are flexible. we will train someone with no prior knowledge. He/She should be able to work 20-30 hours a week, 3-4 times a week. Ideal candidate should be willing to learn quickly. High school student/college freshman preferred. Work Location: One location Work Remotely: No Job Type: Part-time Pay: From $16.00- $25.00 per hour Benefits: Flexible schedule Schedule: Day shift Evening shift Holidays Monday to Friday Weekends as needed Education: High school or equivalent (Preferred) Experience: Customer service: 1 year (Preferred) Medical terminology: 1 year (Preferred) Computer skills: 1 year (Preferred)

We are looking for a receptionist to be responsible for greeting clients and visitors to our office. You will be in charge of giving clients directions to various parts of the office, contacting employees regarding visitors, answering phones and taking messages, and sorting and distributing mail. To be successful in this role, you will need excellent written and verbal communication skills, as well as competency in Microsoft Office applications such as Word and Excel. Prior experience as a receptionist is also helpful. Receptionist Responsibilities: Greet clients and visitors with a positive, helpful attitude. Assisting clients in finding their way around the office. Announcing clients as necessary. Helping maintain workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs. Assisting with a variety of administrative tasks including copying, faxing, taking notes, and making travel plans. Preparing meeting and training rooms. Answering phones in a professional manner, and routing calls as necessary. Assisting colleagues with administrative tasks. Performing ad-hoc administrative duties. Answering, forwarding, and screening phone calls. Sorting and distributing mail. Hiring, managing, and developing the junior administrative team. Provide excellent customer service. Scheduling appointments. Receptionist Requirements: Associate’s or bachelor’s degree in a related field. Prior experience as a receptionist or in a related field. Consistent, professional dress, and manner. Excellent written and verbal communication skills. Competency in Microsoft applications including Word, Excel, and Outlook. Good time management skills. Experience with administrative and clerical procedures. Able to contribute positively as part of a team, helping out with various tasks as required. Preffered Language: English Spanish,Mandarin and Cantonese is a PLUS. *Partime and Fulltime*