Office & Admin jobs in New York, New York (NY) State

Hey if you are AWESOME, keep reading! Seeking those with exceptional people skills and those who possess the "it" factor. Must have above average energy, an edge, be passionate, a fast learner, a team player, no ego, and possess stage presence. I'm looking for AWESOME people to join the team at a busy Martial Arts School in Downtown Brooklyn. I am seeking highly motivated individuals who are pro-active, team players and have what I call, the "it" factor=) Responsibilities include but not limited to: -MARKET and SELL programs to potential and current customers -Make outgoing phone calls and respond to inquiries -Plan and coordinate school events -Greet and interact with visitors and students -Maintain general appearance of facility -Update and maintain social media sites Job Requirements: -Great with People, Friendly and Outgoing -Comfortable using the computer to do basic research, basic data entry, and create MS Office documents -Excellent Interpersonal communication skills and ability to work well with children -Self-motivated and proactive -HS Diploma -Martial Arts ( Brazilian Jiujitsu, Judo, Muay Thai, Karate, Kickboxing, Tae Kwon Do) and/or teaching experience preferred but not necessary - Fluent in English Respond to the ad with your RESUME and contact info.

12 hours agoDowntown Brooklyn, Brooklyn, New York, NY, United States

Apply

The Adult Education and Literacy (AELP) department provides English for speakers of other languages (ESOL) courses, citizenship preparation classes, computer literacy classes, and GED preparation for youth and adults 18+. AELP programs incorporate full wrap around services including job readiness, job placement, and college preparation. Answer and route phone calls to AELP program and take accurate messages. Provide information regarding available AELP programs.  Schedule and maintain records of intake and testing appointments. Pre-screen requests for program services and make external referrals if appropriate.

17 hours agoProspect Heights, Brooklyn, New York, NY, United States

Apply

As a Boldly employee, your work will be 100% remote and flexible with no night or weekend work. This means that even if you choose to ramp up to a 40-hour week, there can still be an element of flexibility in the hours that you choose to work based on your personal preference. As an executive assistant you’ll apply your professional skills in a wide range of tasks including: Maintaining appointment schedules and calendars. Planning and scheduling meetings, conferences, and travel. Making travel arrangements including flight and hotel bookings. Maximizing the executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating phone calls on their behalf. Email management. Creating PowerPoint presentations. Managing expenses. Conducting research on various topics. Providing customer/supplier support. Other executive admin responsibilities as needed.

2 days agoFort Greene, Brooklyn, New York, NY, United States

Apply

Empresa latina radicada en new York esta buscando personal para trabajar de inmediato.

4 days agoWilliamsbridge, Bronx, New York, NY, United States

Apply

Looking for the employee to be following up on emails reconciling credit card charges

5 days agoGravesend, Brooklyn, New York, NY, United States

Apply

We are looking for bilingual medical receptionist, learnable, honest and humble as well as responsible. She or he will take care of the patients for scheduling, confirming, telephoning, registering, checking temperature and vital sign, sanitizing, getting the patient ready, assisting physician and the appropriate patient information, and other necessary things for proper personal and medical care for each patient. No smokers. Prefer those who is able to speak Spanish as well as fluent English, and college student or college educated. Part Time. We will train you for those office work and medical parts such as vital signs and other as necessary.

6 days agoNorwood, Bronx, New York, NY, United States

Apply

We are looking for someone who is a people’s person. Who is great on the phone and loves to chat. Skills that would be required is email handling and MS Excel. Needs to be organized and simply happy to come to work!

6 days agoFlatbush, Brooklyn, New York, NY, United States

Apply

• Schedule appointments and maintain calendars • Schedule and coordinate staff and other meetings • Collate and distribute mail • Prepare communications, such as memos, emails, invoices, reports and other correspondence • Write and edit documents from letters to reports and instructional documents • Create and maintain filing systems, both electronic and physical • Manage accounts and perform light bookkeeping task • Calculate additional charges, such as shipping costs, materials cost to include in invoices • Ensure every invoice sent out is accurate • Resolve billing errors that other staff or customers flag • Keep a record of collected payments with customer information • Work with other members of the financial staff, such as Accounts payable, Accounts Receivable and Bookkeepers • Perform any necessary administrative duties, such as auditing customer records • Prepare account statements for customers • Follow up on outstanding payments

6 days agoAstoria, Queens, New York, NY, United States

Apply

• Answering phone calls, transferring callers as appropriate • Managing incoming and outgoing correspondence, including emails, faxes, mail and packages • Filing and organizing records, invoices and other important documentation • Overseeing clerical tasks, such as sorting and sending email • Maintaining data • Support bookkeeping • Create and update databases and records for financial information, personnel and other data • Assist colleagues whenever there is an opportunity to do so

6 days agoAstoria, Queens, New York, NY, United States

Apply

1. Schedule social posts 2. Send and schedule emails 3. Maintain calendar- get meetings with people I should be in constant contact with. 4. Make reels from raw content 5. Client Outreach 6. Project management

7 days agoTribeca, Manhattan, New York, NY, United States

Apply

Based on Madison Avenue, this boutique law firm are looking for an ambitious secretarial assistant to join its busy international team. The role revolves around providing support to the lawyers and ensuring that the office is up-to-date and organised. There’s plenty of opportunity for the assistant to get involved with casework and training can be given to someone who hasn’t worked in law before but is keen to learn. Candidates should have had some proven office-based experience and be confident dealing with letters, reports and emails using Microsoft Office. They should be comfortable meeting and greeting clients in person and also answering the phone and dealing with queries. There will be standard/routine paperwork to be processed on a daily basis and whilst full-training in this will be given, a good eye-for-detail and a methodical approach is a must. The post will suit someone who is ambitious , enjoys being part of a team and who values proactivity and autonomy. Salary circa $55,000 plus a great benefits package. MUST BE ELIGABLE TO WORK IN THE UNITED STATES OF AMERICA. Please submit your current Resume ensuring that your current contact details are listed.

7 days agoNew York, NY, United States

Apply

Description: We are a full-service law firm and need support in office administration, corporate administrative matters and related legal services. Our business is 95% German, Austrian and Swiss. Responsibilities: • Organizing and maintaining comprehensive and accurate file system (business records, documents and reports) in paper and electronic system. • Entering data into computer systems. • Organizing documents in a shared drive • Filing corporate annual reports • Draft, type, edit and distribute simple legal documents • Managing paralegal time/billing • Other administrative and clerical tasks as assigned from time-to-time Requirements: • Excellent organizational skills • Highly proficient with MS Office (Particularly Excel, Word, Outlook) • Advanced knowledge of MacOS • Excellent written and oral communication skills • Basic legal drafting skills • Team player and self-starter • Detail oriented, with accurate input and strong proofreading skills • Native or bilingual proficiency in German language is a bonus • In compliance with the federal law, all persons hired will be required to verify identity and eligibility to work in United States and to complete the required employment eligibility verification document upon hire. This is an on-site position.

7 days agoFort Greene, Brooklyn, New York, NY, United States

Apply

Work in a fun, welcoming and creative music school studio in Brooklyn! We are looking for an ideal candidate to help manage and take care of our studio and school! Hours: Fridays 2-8pm Saturday 8:30am-2pm or 2pm-7pm Room for advancement with pay Must have reliable transportation and be reliable and be always on time No music or music education experience is required. Must be able to fill in once every few months on a different day for other front desk staff (we're a team) Ideal position for someone working their way through school who has a lot of flexibility. Job duties: -Answering phones (We're looking for the GOLDEN VOICE, that sounds amazing on the phone with a great tone and excitement for our customers. If anyone has told you, that your voice should be on the radio, we're looking for you). -An ability to sell themselves as well as our services. Looking for someone with a great personality that is a people person. -Registering clients -Processing paperwork -Cleaning the studio -Communicating with teachers, staff, and clients -Selling minimal retail/supplies at the desk. -Interacting with customers -Giving customer support to our students and parents -Ability to keep our music school studio running, and answering the phone with followup sales calls. -Keep the studio moving and our classes running smoothly with google calendar and interacting with the music instructors and parents -Be friendly and approachable, a plus if you are good with working with children. Ideal qualifications and experience: -Restaurant, Hospitality -Phone customer support -Bank teller -Retail -Medical office -Salon Any position that is fast-paced, with a lot of interaction with the public. Ideal traits: -People person -Great memory (forgetful types need not apply) -Good with Microsoft Office and Google products -Great phone skills -Ability to work alone -Ability to multi-task and keep up with lots of details -Able to keep up with a fast-paced environment

7 days agoFlatbush, Brooklyn, New York, NY, United States

Apply

This junior level position will be tasked with a broad range of administrative and clerical duties critical to facilitating operations across all departments of the company. The person in this role will interact directly with and coordinate between all departments and employees at every level as well as with customers, vendors, partners and the general public. Specifically, the role entails, but is not limited to; Greeting walk in clients Processing payments at point of sale Answering phones, screening and routing calls Opening and setting up service tickets using Connectwise Scheduling internal and external meetings Maintaining shared facilities such as conference rooms Managing logistics, shipping and receiving Purchasing office supplies and stocking materials Managing inventory Monitoring, prioritizing and routing incoming emails Monitoring service boards for incoming customer-generated service tickets Data Entry The keys to success in this role will be superior organizational and time management skills, well honed written and verbal communication skills, an ability to multitask in a fast paced environment and comfort with managing upwards, prioritizing tasks and juggling duties assigned by multiple superiors. Candidates should be able to demonstrate proficiency in Microsoft Office and Google Workspace. Familiarity with ticketing systems not required but very helpful. Applicants with an associates degree or higher will be preferred. A minimum of 1-3 years experience in an administrative role in an office environment plus at least 1 year in any customer service or public facing role is required.

8 days agoChelsea, Manhattan, New York, NY, United States

Apply

The Attention Team , a top producing real estate team at Keller Williams NYC is looking for an energetic, fart learner to fill the role of Pt Time Administrative Assistant. We are looking for someone who can manage multiple projects with a positive attitude and attention to detail. The right candidate will work directly with the Team Leader as well as the agents on the team on a variety of tasks including: Gathering and compiling information on co-ops and condos where the team is doing business. Interfacing with management of co-ops and condos Assiting contractors, cleaners and vendors with paperwork related to preparing real estate listings Creating and duplicating promotional materials Executing and submitting template agreements Assisting in Data Base management Research Follow up with clients. A NY State Real Estate License is helpful but not necessary.

9 days agoNew York, NY, United States

Apply

Basic office services such as scan , copy, fax , email and customer service. Also filing basic applications and various form. Training offered for all new tasks

10 days agoVan Nest, The Bronx, New York, NY, United States

Apply

Armed security pays $26 -36 per hour Unarmed Security pays $21- $26 per hour *Must be over 21 years of age *Must be professional *Must have clean background *Must have good customer skills *Must be honest and dependable We are able to train and provide you with any licenses or permits needed for the position in which you would be applying. Full and part time availability *Immediate hiring * Ask for: Ms.Scott To set an appointment

19 days agoManhattan, New York, NY, United States

Apply

We are currently seeking a part-time receptionist to join our team at a busy waxing salon. The receptionist will be responsible for answering phones, scheduling appointments, greeting clients, and handling payments. The candidate should have previous experience in customer service and be comfortable using computer systems for scheduling and point of sale transactions. This is a part-time position.

20 days agoWest Village, Manhattan, New York, NY, United States

Apply

ACETRON is a distributor of electronic components seeking a long-term employee to join their team in Staten Island, NYC. The ideal candidate should be fluent in both English and Chinese, have a bachelor's degree at a minimum, be familiar with Quickbooks, and have a diligent and self-disciplined work ethic. The role involves handling office work related to import and export, so knowledge of formal import/export procedures is necessary.

20 days agoStaten Island, New York, NY, United States

Apply

Full Job Description A well-established New York firm is seeking an Executive Assistant to provide world-class support to its dynamic and fast-paced team. Responsibilities will include: managing complex schedules; performing planning, logistics, and operational work; and providing comprehensive administrative support to assure the smooth running of a busy office. Candidates should have exceptional communication skills, a commitment to achieving a high level of accuracy and attention to detail, and a no-task-too-small approach to the work. An ideal team member will be able to work well independently but also be flexible enough to be directed at times. This is a year-round, full-time opportunity with a starting salary range of $140,000 to $170,000 per year, a sign-on bonus, and a generous benefits package. Compensation will be commensurate with credentials and experience. There is also a significant growth trajectory for top performers. Requirements: Bachelor's or advanced degree, with evidence of academic or other intellectual distinction Ability to communicate clearly and concisely, both verbally and in writing Strong research and analytical skills Willingness to enthusiastically complete both high-level and low-level tasks Exemplary references

1 month agoLong Island City, New York, NY, United States

Apply

We are seeking a highly organized and efficient personal assistant to provide administrative and personal support to a busy executive. The successful candidate will be responsible for managing the executive's schedule, making travel arrangements, handling correspondence, and completing various administrative tasks as assigned. The ideal candidate will be able to prioritize tasks, manage time effectively, and maintain confidentiality. This is a part time position and available for an immediate start.

1 month agoAstoria, New York, NY, United States

Apply

We are a large and established Art Gallery here in New York City. We have a Brand New Retail Gallery space in midtown Manhattan. It is a very large incredible space, approximately 4,000 square feet with almost 20 foot ceilings! It is also located next door to some of the world's most famous landmarks! We are looking for several new Administrative Assistants to help us establish and make our new and unique gallery a "Museum-Like Showcase"! The position includes keeping inventory, managing our online platforms, and answering phone calls. You will also learn how to appraise items and prepare insurance appraisals. Previous experience is not required. We are looking for bright and energetic individuals who are good multi-taskers and ready to learn! Recent graduates or current students are encouraged to apply. In addition to the Administrative Assistant position, we are also looking for: High-end Sales Associates (Full or Part Time) Describer; Curator of the Arts (Full or Part Time) Social Media Expert (Full or Part Time) Telemarketing Solicitors (Full or Part Time) You will be working in a Brand New Gallery space with a energetic and friendly staff in a very nice environment. These positions offer a very competitive salary, tremendous opportunity for growth, bonuses and a possible career situation. Although we prefer full-time hires, we will consider excellent part-time candidates as well. If you are interested in pursuing this unique opportunity, please send your resume.

1 month agoManhattan, New York, NY, United States

Apply

JOB SUMMARY: The Human Resources Generalist is responsible for employee onboarding, benefits administration, policy communication and clarification for staff and responding to data inquiries to maintain legal compliance (i.e. AAP, EEO, etc.). Additionally, this position provides support for recruitment and staying abreast of legal requirements to ensure the company meets all regulatory requirements. Responsibilities: Manage, the recruitment, interview, selection, hiring guidelines Create guidelines for interview and hiring processes Creating onboarding plans and educating newly hired employees on HR policies, internal procedures, and regulations Process all paperwork regarding disability, FMLA absences, and employee life status changes Resolving employee issues Makes changes or alterations to benefits packages, as necessary. Maintain employee personnel records Perform quality checks of employee data in the various systems Ensure the accuracy of all benefits enrollments Maintain up-to-date knowledge of federal and state employment law and compliance requirements Assists in providing policy and procedure guidance to staff Respond to human resources-related inquiries. Assist with keeping a pulse on the workforce to gauge employee morale and company culture Qualifications: 3 – 5 years prior experience in Human Resources Prior benefits administration experience preferred Prior recruiting experience strongly preferred Bachelor’s degree, preferred Ability to continually review work processes with a constant focus on efficiencies and accuracy Able to work with minimal direct supervision in performing routine tasks; seeks input as needed and can take direction well

1 month agoChinatown, New York, NY, United States

Apply

Busy entrepreneur and small business owner seeking a hard working assistant to take care of various professional and domestic needs. Looking for an intelligent, forward thinking, self-starter who can handle any daily task which is thrown at them. Responsibilities will include organizing office, scheduling personal and business appointments, contacting vendors, tracking incoming/outgoing deliveries, mediating with clients, organizing all corporate accounts, collecting rental income as well as many domestic errands ie: grocery, banking needs, caring for dogs, and many other miscellaneous domestic tasks.

2 months agoUpper West Side, New York, NY, United States

Apply