Office & Admin jobs in New York, New York (NY) State

• $18–$20 hourly
• Full-time

Real Estate Administrative and Marketing Assistant

Job Title: Real Estate Administrative and Marketing Assistant Job Description: We are seeking a professional, organized, and detail-oriented individual to join our small team of highly performing Realtors as an Administrative and Marketing Assistant. In this role, you will be responsible for providing support in various administrative tasks, marketing activities, telemarketing, and database management. While prior Real Estate experience is not required, attention to detail, punctuality, reliability, and the ability to multitask in a fast-paced environment is essential. Responsibilities: - Answering and making phone calls on behalf of the team, maintaining a professional and courteous manner at all times. - Preparing marketing presentations and materials for both digital and print platforms. - Creating and managing extensive social media content and other Real Estate advertising initiatives. - Working with and maintaining multiple databases, ensuring accuracy and data integrity. - Assisting in processing real estate deals, including document management and coordination with relevant parties. - Handling general office duties such as mailing, copying, faxing, ordering supplies, and labeling. - Managing and maintaining the CRM system and databases to ensure up-to-date and accurate information. - Collaborating with team members to ensure smooth workflow and efficient operations. - Assisting with other relevant office and administrative tasks as needed. Requirements: - Proficiency with internet usage and research. - Fast and grammatically accurate typing skills. - Strong proficiency in Microsoft Office programs (Word, Excel, PowerPoint, Outlook). - Experience and expertise in various social media platforms and their effective utilization for marketing purposes. - Experience working with databases and CRM systems is a plus. - Excellent organizational and time management skills to handle multiple tasks simultaneously. - Ability to work efficiently under pressure and meet deadlines in a fast-paced environment. - Exceptional attention to detail and accuracy in all tasks. - Excellent verbal and written communication skills. - High level of professionalism and ability to maintain confidentiality. - Punctuality and reliability are of utmost importance. - Working Monday - Friday 9am-5pm or 10am-6pm as needed. Supplemental pay types: Bonus pay Experience: Customer service: 1 year (Preferred) Compensation: The base salary will be provided, with the specific amount depending on the candidate's experience and qualifications. If you are a motivated and reliable individual with the required skills, we would love to hear from you. Please submit your resume, along with a cover letter highlighting your relevant experience and why you believe you would be a good fit Job Types: Full-time, Contract Pay: $18.00 - $20.00 per hour Schedule: 8 hour shift Choose your own hours Monday to Friday Supplemental pay types: Bonus opportunities Ability to commute/relocate: Staten Island, NY 10305: Reliably commute or planning to relocate before starting work (Required) Education: High school or equivalent (Required) Experience: Marketing: 1 year (Required) Work Location: In person

17 hours agoArrochar, Staten Island

Apply

• $15–$17 hourly
• Full-time

Office Assistant

Full job description Responsibilities: - Provide administrative support to the office staff and management team. - Perform general office duties, such as answering phone calls, taking messages, and handling correspondence. - Maintain office supplies and equipment, and ensure they are properly stocked. - Assist with data entry and record keeping. - Prepare and distribute memos, emails, and other documents as needed. - Schedule appointments and manage calendars for office personnel. - Coordinate meetings and conferences, including making arrangements for catering and audiovisual equipment. - Assist with bookkeeping tasks, such as invoicing and accounts payable/receivable. - Conduct research and compile data for various projects or reports. - Perform basic proofreading tasks to ensure accuracy of documents. Skills: - Strong organizational skills with the ability to multitask and prioritize tasks effectively. - Proficient in computer applications such as Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite. - Experience with computerized systems, including QuickBooks or similar accounting software. - Excellent data entry skills with a high level of accuracy. - Ability to handle order entry tasks efficiently and accurately. - Proficient in transcribing information from various sources. - Familiarity with phone systems and ability to handle incoming calls professionally. - Knowledge of medical office procedures is a plus. - Typing speed of at least 50 words per minute. - Strong customer support skills with the ability to provide excellent service to clients or customers. - Attention to detail with excellent proofreading skills. Note: This job description is intended to provide a general overview of the position. It is not an exhaustive list of responsibilities, skills, duties, or requirements. The company reserves the right to modify or add any job duties as deemed necessary. Please submit your resume highlighting relevant experience in the above areas. We look forward to reviewing your application! Job Type: Full-time Pay: $15.00 - $17.00 per hour Expected hours: 40 per week Benefits: Health insurance Paid time off Schedule: 8 hour shift Monday to Friday Work Location: In person

1 day agoChinatown, Manhattan

Apply

• $20–$25 hourly
• Part-time

Entry Level Personal Assistant

Elle Seller is looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to manager’s working life and communication. Responsibilities Organising events and conferences. Organising the manager’s personal commitments including travel or childcare. Conducting research on behalf of the manager. Reminding the manager/executive of important tasks and deadlines. Typing, compiling and preparing reports, presentations and correspondence. Acting as a first point of contact: dealing with correspondence and phone calls. Managing databases and filing systems. Requirements High School degree MS Office and English proficiency Outstanding organisational and time management skills Up-to-date with latest office gadgets and applications Ability to multitask and prioritize daily workload Excellent verbal and written communications skills Discretion and confidentiality

11 days agoManhattan, New York

Apply

• $18–$21 hourly
• Full-time

Medical Receptionist

We are looking for a Medical Secretary/Admin Assistant to support our medical office. You will be checking patients in /out, making appts, and assisting with other administrative duties. Our secretary/assistant should be efficient, well-spoken, charming, with experience working in a medical office. You will be expected to respond to all queries or requests from patients by phone, email, and in-person. Your goal will be to work with the team to ensure the smooth workflow of our office, so that our patients receive the best possible service. If you are patient, computer-savvy, able to multitask, and have excellent attendance, we’d like to meet you. Responsibilities but not limited to: Schedule medical appointments Manage internal and external office communications (e.g. phone, correspondence) Work as an administrative assistant to your assigned physician Work with insurance companies to obtain precertification and/or credentialing status Ensure confidentiality of sensitive information

15 days agoManhattan, New York

Apply

• $30–$40 hourly
• Full-time

Office Administrator

Looking for a multi task individual / office administrator with proficiency in excel and quick books .

20 days agoCentral Park, Manhattan

Apply

• $16–$25 hourly
• Full-time

School Recruiter

Career school is looking for recruiters to find students for the school's programs.

24 days agoForest Hills, Queens

Apply

• $16 hourly
• Part-time

Receptionist

H&R Block is seeking for People who can give a great customer service during Tax Season. Full and Part Time seasonal Job. Open House will be announce soon.

24 days agoBronx Park, Bronx

Apply

• $16–$16.5 hourly
• Full-time

Legal Copy Operator

- Must have Legal Copy Experience - Must have strong Customer Service Experience - Must have knowledge of IPRO.

28 days agoLower Manhattan, Manhattan

Apply

• $20 hourly
• Full-time

Office Assistant

Customer Service, Computer skills. Excel/Word, Office Experience Preferred

28 days agoSunset Park, Brooklyn

Apply

• $23–$25 hourly
• Full-time

OFFICE ADMINISTRATOR / RECEPTIONIST

The company is a Certified Public Accounting firm that provides tax, accounting and bookkeeping services. The office consists of three people. The candidate who apply for this position must be able to work extended hours during the tax season, which starts late January to Mid April. The hours during the tax season are 9am-8pm. After tax season the hours are 9am - 6pm Monday - Thursday and 9am- 1pm on Friday, no weekends. As a professional office there is no overtime rate. Depending on performance a bonus is paid after the tax season. Candidate should be a Notary and if not, be willing to become a Notary at the expense of the company within 30 days from date of employment. The responsibilities are as follows: Open the office at 9am. answer telephones, take messages, retrieve and respond to e-mails and forward to office staff as necessary. Intake and set-up client documents for processing. Process and keep track of all outgoing mail. Monitor and order supplies to ensure that the office runs efficiently. Must be proficient in the Microsoft suite of products. Bookkeeping experience is a plus. It is preferable that you live in Brooklyn due to the fact that you will be required to open the office at 9am and during the tax season the office is open until 8pm.

1 month agoBedford-Stuyvesant, Brooklyn

Apply

• $15–$22 hourly
• Full-time

Medical Receptionist

seek Medical extender and receptionist, part-time and full-time, legal work status, bilingual in English and Chinese,

1 month agoFlushing, Queens

Apply

• $20–$30 hourly
• Full-time

Executive Assistant

Looking for an executive assistant that is organized, detailed, note taker, letter writing, file management, self starter. Must know Outlook, Excel, Word.

1 month agoMidtown West, Manhattan

Apply

• $23–$25 hourly
• Full-time

Secretary

Answer phones, type proposals, invoice, schedule work, help union members.

1 month agoManhattan, New York

Apply

• $2000–$4000 monthly
• Full-time

Administrative Assistant

We are a large and established Art Gallery here in New York City. We have a Brand New Retail Gallery space in midtown Manhattan. It is a very large incredible space, approximately 4,000 square feet with almost 20 foot ceilings! It is also located next door to some of the world's most famous landmarks! We are looking for several new Administrative Assistants to help us establish and make our new and unique gallery a "Museum-Like Showcase"! The position includes keeping inventory, managing our online platforms, and answering phone calls. You will also learn how to appraise items and prepare insurance appraisals. Previous experience is not required. We are looking for bright and energetic individuals who are good multi-taskers and ready to learn! Recent graduates or current students are encouraged to apply. In addition to the Administrative Assistant position, we are also looking for: High-end Sales Associates (Full or Part Time) Describer; Curator of the Arts (Full or Part Time) Social Media Expert (Full or Part Time) Telemarketing Solicitors (Full or Part Time) You will be working in a Brand New Gallery space with a energetic and friendly staff in a very nice environment. These positions offer a very competitive salary, tremendous opportunity for growth, bonuses and a possible career situation. Although we prefer full-time hires, we will consider excellent part-time candidates as well. If you are interested in pursuing this unique opportunity, please send your resume.

1 month agoManhattan, New York

Apply

• $14–$16 hourly
• Full-time

Counter Clerk

I’m looking to hire someone who’s good with handling food orders and charging customers

2 months agoNew Springville, Staten Island

Apply

• $24–$27 hourly
• Full-time

Dental Receptionist - Scheduling Coordinator

FT DENTAL RECEPTIONIST - SCHEDULING COORDINATOR (Midtown West & Murray Hill) Dental Office in Manhattan Midtown West and Murray Hill area, state of the art technology, multi specialist dental office looking for an experienced Dental Patient Coordinator. We are looking for a new team member who is ready to brighten our reception area with their smile. These individuals must be an assertive team player with a positive attitude to provide a pleasant experience for the patients, and must have excellent work ethics and people skills. In this important role, you will be the face of the practice and is of utmost importance in creating a positive environment leading to the ultimate patient experience. Job Responsibilities Include: Acknowledge, smile and greet patients upon arriving/leaving Calculating expected patient co-pays for treatment and presenting financial obligations to patients. Collecting copays and balances from patients in a timely manner. Creating financial solutions, such as payment plans and lines of credit, to allow patients to finance treatment. Calling dental insurance to verify eligibility and benefits. Scheduling patients for treatment. Maintaining a profitable schedule and filling last-minute cancellations. Answering patients questions about treatment and financials. Responding to new patient inquiries via phone, email Maintaining records and presenting reports of patients' treatment progress Perform other tasks as necessary What you bring to the team: Experience answering telephone. Exceptional customer service skills. Exceptional communication and multi-tasking skills. Job Type: Full-time Pay: $24.00 - $27.00 per hour Benefits: Employee discount Health insurance On-the-job training Paid sick time Paid time off Paid training Uniform allowance Vision insurance Healthcare setting: Private practice Schedule: 8 hour shift COVID-19 considerations: Infection control has always been a top priority for our practice. Education: High school or equivalent (Preferred) Experience: Dental receptionist: 2 years (Preferred) Dental Scheduling coordinator: 1 year (Preferred) Work Location: In person

2 months agoMidtown West, Manhattan

Apply

• $18–$20 hourly
• Full-time

Administrative Assistant

We are a professional Christmas & Holiday lighting company for residential and commercial properties. Our company was established over 30years ago, and has become a well-known brand in the Dyker Heights Christmas Lights displays. We love making homes and business look extra special during the holidays and would love to hire someone who loves Christmas as much as we do. Currently we are seeking passionate and educated candidates to help us expand our business. Please reply with your resume and we will reach out for interview Successful applicants should: - Have good computer skills include in-depth knowledge of Mac Operating systems (Pages & Numbers) - Be a fast learner and able to adapt to a fast-paced work environment - Have excellent communication skills (written and verbal) - Be able to multitask - Problem solver - Excellent Internet research skills - Ability to multitask - High capacity for working unsupervised - Experience working with Quickbooks - Administrative skills and knowledge of being an office assistant Duties and Responsibilities: - General office work including phone calls, emails, faxing etc. - Utilizing company internal software (Quickbooks) to generate invoices - Being able to accurately match up information from documents to database - Customer Feedback and Interactions - Develop product knowledge to provide support as needed - Work closely with other team members to ensure efficient information flow - Contribute to the sales of services & products - Work closely with the manager as needed. - Invoicing clients on Quickbooks - Dealing with administrative tasks - Calling clients to schedule installations - Assist with ordering inventory. - Other duties as required Benefits & Scheduling: - 8-hour shifts are typical although we are happy to discuss these with you - Opportunity to grow into a career with a rapidly expanding company Job Type: Full-time Salary: From $20.00 per hour Benefits: - Flexible schedule Supplemental pay types: - Bonus opportunities Education: - High school or equivalent (Preferred) Experience: - Customer service: 1 year (Preferred) - Desktop administration: 1 year (Required) - QuickBooks: 1 year (Required) Language: - Spanish (Required) License/Certification: - Driver's License (Required) Work Location: In person

2 months agoBensonhurst, Brooklyn

Apply

• $18–$23 hourly
• Full-time

Office Administrator

Small Service Business Seeks Person for General office Administration , Customers Service and Accounts Receivables . Job Type: Full time Pay: $18- $23.00 per hour

2 months agoHunt's Point, Bronx

Apply

• Full-time

Dispatcher

Help Desk Dispatcher / Coordinator | Managed service provider (MSP) This is not not a remote position or IT support position it’s a IT dispatching position which is the company's gate keeper (initial point of contacts) and ticket coordinator / manager for triage. Company Description; Infinite Solutions is a fast growing Information Technology Managed Services Providers (MSP). We deliver unique expertise and value to clients in the distribution and health care industry across the east coast. Our teams specialize in help desk, cloud services, system administration, onsite services, networking, and project management but most importantly they have a desire to grow and succeed. Infinite Solutions is an exciting place to develop your skills, take care of client needs and be part of a dynamic, fun, hardworking team. We have big plans, big goals, and plans to scale across the United States. Job Summary; The IT Help Desk Manager/Dispatcher will serve as point of contact for new service requests. As well being responsible for attaining maximum utilization and prioritization of company resources through daily dispatch of service requests by monitoring managing and scheduling client requests so requests can be handled in appropriate prioritization. Role responsibilities: Act as the initial point of contact to the customer for all types of service requests. Pre-process service requests as they arrive through email, manual entry, or phone. Create service requests from phone calls. Schedule internal and field resources on the ticketing system dispatch portal. Monitor resource schedules to ensure prompt time entry on service requests. Improve customer service, perception, and satisfaction. Fast turnaround of customer requests. Ability to work in a team and communicate effectively. Improve utilization and increase the productivity of support resources. Escalate service requests that cannot be scheduled within agreed service levels. Report the utilization of Support resources and successful completion of service requests to the Service Desk Manager. Documentation in a document management system. Skills and Capabilities: Ability to multi-task and handle multiple phone calls at once. Highly energized And self motivated Basic computer and operating system knowledge. Interpersonal skills: such as telephony skills, communication skills, active listening, and customer care. Attention to detail and the ability to keep meticulous notes and documentation. Technical awareness: the ability to match resources to technical issues appropriately. Service awareness of all organization’s key services for which support is being provided Professional verbal and writing skills. Forecasting and planning. Experience. Previous dispatching experience a must. Benefits; PTO and vacations Payments towards health benefits Paid training and certification benefits Opportunity Location · Brooklyn, NY (In person) Salary is DOE

2 months agoFlatbush, Brooklyn

Apply

• $93000–$97500 yearly
• Full-time

Administrative Director of Progams & Operations

St. John's is seeking an Administrative Director of Programs & Operations to join our team of dedicated employees! The incumbent will primarily provide over clerical and administrative functions in order to drive company success. This is a full-time. permanent position that works 35 hours per week, Monday- Friday, with overtime as needed. Valid NYS drivers license required. Education Requirement: Minimum LCSW w/ a minimum of 7 years progressive experience in non-profit sector, preferably within child welfare system and at least 5 years of supervisory experience. Professional Qualifications: Prior administrative and supervisory experience required; Ability to prioritize and multitask: Excellent written and verbal communication skills; Strong attention to detail; ​Strong organizational skills; Exceptional leadership skills. Strong writing and presentation skills; Training experiences a plus. The Administrative Director of Programs and Operations (ADPO) manages functions of St. John’s that support program and operational growth and stability within the organization. The ADPO oversees medical/ mental health, daily operation of agency programs, as well as support of staff/agency training. Additionally, the ADPO serves as a senior leadership employee who supports the program leadership team when applicable. The ADPO supports several agency initiatives and serves as an onsite point person for operations. Identified point person for operations and program compliance. The ADPO reports to the agency Executive Director and works closely with ACS,OCFS and other agency overseers.

2 months agoRockaway Park, Queens

Apply

• $2100 monthly
• Part-time

Personal Assistant (PA)

We need a versatile team of Personal Assistants who can help us with their day-to-day tasks like Digital Marketing (Display and market real property to possible buyers on free classified sites like Turbo-Tenant or Avail, Hunt), Social Media Management (Manage email and other accounts, Maintain and update listings of available properties, Develop networks or groups, Promote jobs through advertisements and listing services, Remain knowledgeable about real estate), Requirements (No real estate experience is necessary, Familiar with social media, Ability to work independently, Hardworking and reliable) and many more like an extended hand with a fully equipped infrastructure, we outsource highly skilled Virtual Assistants according to your Time zone. Our solution combines (calls, Forwarded emails, etc), LinkedIn, and automation to make targeted and timely touchpoints. Job Types: Full-time, Part-time OR Temporary Salary: $2,100/15 working days. I want to make time for us to connect. Can we have a 15-minute conversation per your availability? Let’s set up a time to chat or call to discuss the further steps if this is something that you are looking for. Best Regards, Jeffery Williams

2 months agoFort Greene, Brooklyn

Apply