Office & Admin jobs in New York, NYCreate job alerts

*Due to the high amount of inquiries we receive, only applicants that send messages expressing genuine interest in working for this company will be contacted first. Jobs duties include answering phone calls, taking and making appointments, booking hotel reservations & flights, running errands for staff members & assisting instructors with educational sessions & curriculum. Qualified applicants must be soft spoken and well spoken. Must have an upbeat, friendly, bubbly and welcoming personality. We are seeking individuals who’s main priority is to aide and assist staff members with their daily tasks to the fullest. Great job resumes are good but great attitudes and personalities are what we prioritize over anything else.

We are seeking a highly organized and detail-oriented Personal Assistant to effectively manage the daily schedule, administrative tasks, and personal errands of Executive's The ideal candidate will possess exceptional communication skills, a proactive attitude, and the ability to maintain confidentiality with sensitive information. Responsibilities: Calendar Management: Manage a complex calendar, scheduling appointments, meetings, and travel arrangements with accuracy and efficiency. Coordinate with internal and external parties to confirm schedules and logistics. Communication Management: Answer and direct phone calls, manage email correspondence, and effectively communicate with clients, vendors, and colleagues. Prepare and distribute correspondence, including letters, memos, and presentations. Travel Arrangements: Book domestic and international travel, including flights, accommodations, and ground transportation. Manage travel itineraries and necessary documentation. Administrative Tasks: Process expense reports and maintain financial records. Manage personal errands, including shopping, deliveries, and household tasks as needed. Maintain filing systems and important documents. Personal Support: Assist with personal errands and appointments as needed, including healthcare appointments. Manage household tasks such as coordinating maintenance and repairs. Qualifications: Experience: Minimum of 5 years of experience as a Personal Assistant or in a similar administrative role. Skills: Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Excellent organizational and time management skills Strong communication and interpersonal skills Discretion and ability to maintain confidentiality

Ideal candidate should have: A personal interest in wellness and healthy living A minimum of 3 years of direct medical/wellness administrative experience. Familiarity with commercial insurances and out-of-network eligibility. Ability to type 65 + wpm Have a creative mindset and desire to grow the practice Duties will include the following: Greet patients, provide basic orientation to the practice and ensure an excellent patient experience. Checks-in patients, verify health insurance and collect payments. Obtain accurate and complete personal information from the patient as required for registration Keeps track of appointment schedules and confirms patient appointments. Collects payments and open balances. Answer telephone calls, office texts messages, and emails appropriately. Follow-up on missed appointments Make routine follow up appointments as required. Help resolve patient inquires about insurance coverage and practice information Keep accurate records (patient information, received payments etc.) Reconciliation of cash, credit cards, receipts and encounter forms. Prior Authorization Performs other administrative duties. Bilingual Preferred: Spanish and English Compensation will be discussed during the interview. Business hours: Monday - Friday 8:30 a.m. -4:30 p.m. Job Type: Full-time Benefits Include: Paid time off, sick days, over-time pay, and vacation pay. Job Type: Full-time Salary: $25- $32

- Answering phone calls - Taking and delivering messages - Ensuring the office runs smoothly - Organization Skills - Keeping inventory of varies products - Overseeing tasks - Friendly and service oriented personality

TPG Contracting Corp. is a leading general contractor in the New York Metropolitan area, specializing in construction and related services. We are seeking a skilled Administrative Assistant with at least 3 years of experience to join our dynamic team. Key Responsibilities: Provide administrative support to ensure efficient daily operations. Manage correspondence, scheduling, and documentation. Assist with project coordination and team communication. Maintain organized records and oversee filing systems. Qualifications: Minimum of 3 years of administrative experience (construction industry experience preferred). Strong organizational and multitasking skills. Proficiency in MS Office Suite and other relevant software. Excellent written and verbal communication skills. Join us at TPG Contracting and contribute to impactful construction projects in the New York Metropolitan area!

We are seeking a Secretary Administrative Assistant to join our team! The is a restoration/construction company. You will perform clerical and administrative functions in order to drive company success. $25.00 Per hour to start. Responsibilities: Draft correspondences and other formal documents Plan and schedule appointments Heavy email correspondence Answer inbound telephone calls Implement organized filing systems Perform all other office tasks Qualifications: Previous experience in office administration or other related fields Ability to prioritize and multitask Excellent written and verbal communication skills Strong attention to detail ​Strong organizational skills Bilingual a plus

Full time/part time Barista

This is a part time position Provide administrative services for property owners. Accept rent electronically and verify deposit, send monthly bills to occupants. Receive and pay bills for banks, utilities, insurance, etc. File documents. Write letters as needed and follow up. All appliances must be self starters and can work independently.

Music on the Inside, (MOTI) supports people impacted by incarceration with music classes in prison and reentry mentorships. The founder and ED needs a skilled person, dedicated to our mission, to help with correspondence, record keeping and outreach.

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. This role is essential in ensuring the smooth operation of our office by providing administrative support to various departments. The ideal candidate will possess strong communication skills, a professional demeanor, and the ability to manage multiple tasks efficiently. If you are proactive, adaptable, and enjoy working in a dynamic environment, we encourage you to apply. Responsibilities Answer and direct phone calls with professionalism and courtesy, ensuring excellent phone etiquette. Manage front desk operations, greeting visitors and providing them with necessary information. Perform clerical duties including filing, data entry, and maintaining organized records. Utilize computer literacy to manage office software and databases effectively. Assist in scheduling appointments and coordinating meetings for staff members. Provide customer support by addressing inquiries and resolving issues promptly. Support dental receptionist functions as needed, including patient check-ins and appointment confirmations. Collaborate with team members to streamline administrative processes and improve efficiency. Qualifications Proven experience in an administrative role or similar position is preferred. Strong clerical skills with attention to detail and accuracy in data entry tasks. Excellent verbal and written communication skills; bilingual candidates are a plus. Proficiency in computer applications such as Microsoft Office Suite (Word, Excel, Outlook). Ability to handle multiple tasks simultaneously while maintaining a high level of professionalism. Previous experience in a front desk or customer support role is advantageous. A positive attitude and the ability to work well both independently and as part of a team. If you are looking for an opportunity to contribute to a thriving organization while developing your skills in a supportive environment, we would love to hear from you. Job Type: Full-time Pay: $16.00 - $22.04 per hour Expected hours: 20 – 40 per week Benefits: 401(k) Dental insurance Flexible schedule Health insurance Paid time off Schedule: 4 hour shift 8 hour shift No nights No weekends Experience: Customer service: 3 years (Required) Ability to Commute: Brooklyn, NY 11229 (Required) Ability to Relocate: Brooklyn, NY 11229: Relocate before starting work (Required) Work Location: In person

-Making sure that customers get the best services obtainable in the restaurant, and this begins from the moment they walk into the restaurant to when they leave. -He/she must be very friendly and professional in his/her approach because he/she makes the first impression customers will have about the restaurant once they step in. -How the receptionist attends to customers and visitors can influence their assessment of the restaurant. -He/she greets customers courteously and professionally, welcomes them to the restaurant, and attends to their inquiries before handing them to a waiter who will take their orders. -The receptionist must ensure that bookings are ready before the arrival of guests to avoid awkward situations of guests coming to meet no tables. -He/she informs dining crews of the number of customers waiting for tables, urging them to hurry up in order not to keep them waiting for long.At the same time, he/she will plead with guests who are yet to get a table to be patient; while being calm when dealing with inpatient guests. -He/she is usually the first person customers go to when they have a problem in the restaurant. -The receptionist’s role therefore entails receiving clients’ complaints and forwarding them to the appropriate staff or department to resolve them.

Class Two Filing Representative

We are seeking a Front Desk Receptionist who is bilingual to join our team. The ideal candidate will be responsible for providing exceptional customer service and administrative support at the front desk. Duties: - Greet and welcome guests in a professional and friendly manner - Answer and direct phone calls promptly - Schedule appointments and maintain calendars - Assist with clerical tasks such as typing, transcribing, and proofreading - Manage incoming and outgoing mail and emails - Maintain a tidy reception area - Handle inquiries from clients and staff - Utilize phone systems effectively Qualifications: - Proven experience as a Front Desk Receptionist or similar role - Knowledge of dental or medical office procedures is a plus - Strong customer service skills - Proficiency in Google Suite and other office software - Ability to transcribe accurately - Excellent communication skills, both verbal and written - Attention to detail and organizational skills This position offers the opportunity to work in a dynamic environment where your skills will be valued. If you are a dedicated individual with a passion for customer service, we would love to hear from you. Apply now to join our team as a Front Desk Receptionist! Job Type: Part-time Pay: $17.00 - $18.00 per hour Expected hours: 15 – 25 per week Schedule: 8 hour shift Experience: Customer service: 1 year (Required) Ability to Commute: Jamaica, NY 11435 (Required) Ability to Relocate: Jamaica, NY 11435: Relocate before starting work (Required) Work Location: In person

Kings of Society seeks a dedicated and organized Administrative Assistant to join the team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. You will assist the CEO through a variety of tasks related to organization and communication, while also managing front desk. This role requires phone etiquette, proofreading , and working effectively in a fast-paced environment. Responsibilities Answer and direct phone calls using office phone systems with professionalism and courtesy. Greet visitors at the front desk, ensuring a welcoming atmosphere. Perform general clerical duties including data entry, filing, and maintaining office supplies. Proofread documents for accuracy and clarity before distribution. Assist in scheduling appointments and managing calendars for team members. Maintain organized records and files to support efficient office management. Provide support as a dental receptionist when needed, including patient check-in and appointment confirmations. Communicate effectively with team members and clients, utilizing multiple languages is a plus. Skills Proficient in office management practices and procedures. Strong phone etiquette with excellent verbal communication skills. Detail-oriented with strong proofreading abilities to ensure high-quality documentation. Experience in front desk operations or similar roles is preferred. Familiarity with various office software applications and phone systems. Ability to type efficiently and accurately for data entry tasks. Speaking world languages is a plus. Join our team as an Administrative Assistant where your contributions will be valued, and you will have the opportunity to grow within a supportive work environment! Job Type: Full-time Pay: $25.99 - $30.04 per hour Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance Schedule: 12 hour shift 8 hour shift Day shift Evening shift Morning shift Night shift

We are seeking a skilled Secretary to join our team. The ideal candidate will provide administrative support and perform various clerical tasks to ensure efficient office operations and speak bilingually in English and Chinese. Duties Organize and schedule appointments Maintain contact lists Produce and distribute correspondence memos, letters, faxes, and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Order office supplies Book travel arrangements Submit and reconcile expense reports Provide general support to visitors Act as the point of contact for internal and external clients Qualifications Proficient in computerized systems and office software Excellent phone etiquette skills Experience in customer support roles is a plus Familiarity with medical office procedures is advantageous Ability to assist with event planning and project coordination Strong proofreading skills for accurate documentation Previous experience in clerical or administrative roles is preferred Fast and accurate typing skills as a data entry clerk Additional Benefits H1B sponsorship available This position offers an opportunity to contribute to a dynamic team environment while developing essential administrative skills. Join us and make a positive impact! Job Types: Full-time, Part-time Pay: $50,000.00 - $60,000.00 per year Expected hours: 40 per week Benefits: Health insurance Paid time off Schedule: 8 hour shift Day shift Work Location: In person

Title: Medical Office Receptionist. Hours: 43 hours per week / 35 hours per week. Compensation: $20 per hour (W2). Must have ability to pay taxes. Position Overview: We are seeking 2 full-time Korean and English speaking medical office secretaries to join our Ophthalmology practice. Seeking an intelligent, responsible, detail-oriented person to join our private Ophthalmology practice. No prior experience necessary. On the job training will be provided. The ideal candidate should have excellent communication skills, attention to detail, and a strong ability to multitask in several different job roles. Job roles will be decided at a later date. Possible Key Responsibilities: - Patient Interaction: Greet and check-in patients, ensuring a warm and professional first impression. Provide assistance with initial paperwork and guide patients through the check-in process. - Customer Service: Address patient inquiries and concerns, both in person and over the phone, in a professional and empathetic manner. Facilitate communication between patients and medical staff, ensuring clarity and satisfaction. - Appointment Scheduling: Efficiently manage the scheduling of patient appointments, coordinating with medical staff to optimize the practice’s schedule and accommodate patient needs. - Records Management: Maintain accurate and up-to-date patient and medical records, ensuring confidentiality and compliance with HIPAA regulations. Manage electronic and physical files, organizing them for easy access and retrieval. - Administrative Support: Provide general administrative support to office staff, including filing, data entry, and managing office supplies. Assist in various clerical tasks to ensure the smooth operation of the office. - Check patient’s insurance eligibility, prior authorization and referrals online. - Review, send and start prior authorization for medications online. - Responsible to book eye surgeries and to carefully follow thru to its completion. - Help with medical billing inquires and completion of daily medical billing needs. Qualifications: - High school diploma or equivalent. - Prior experience in a medical office or customer service role is preferred. - Strong interpersonal and communication skills. - Ability to work independently and as part of a team. - Proficiency in basic computer skills, including basic familiarity with scheduling software and electronic medical records (EMR) systems. - Detail-oriented with strong organizational skills. ** Benefits:** - 40 hours Personal Time Off - 2 weeks vacation time after full 1 year employment. - Friendly and kind office environment.

Queens Location: Main Job Tasks and Responsibilities · greet patients · register patients according to established protocols · assist patients to complete all necessary forms and documentation including medical insurance · ensure patient information is accurate including billing information · inform patients of medical office procedures and policy · maintain and manage patient records · move patients through appointments as scheduled · answer incoming calls and deal with inquiries · transfer calls as required · schedule patient appointments · collect co-pays and payments · report statistics as required · obtain external medical reports as required by medical professionals · respond and comply to requests for information · deal with incoming and outgoing post · complete other clerical duties as assigned · ensure reception area is well maintained, neat and clean · safeguard patient privacy and confidentiality · check patient's insurance eligibility · Billing Posting EOBs Education and Experience · Associate Degree or higher. · knowledge of medical terminology, procedures and diagnosis preferred · knowledge of computer and relevant software applications · knowledge of general administrative and clerical procedures · working knowledge of healthcare insurance preferred · Key Competencies · communication skills · information collection and management · planning and organizing · attention to detail · customer service skills · adaptability · confidentiality · responsible Job Type: FullTime Required experience: Medical related field for at least 1 year preferred. Required language: Cantonese or Mandarin Preferred Must be legal to work in the US

Job description About Us: Experience the epitome of luxury and wellness at our prestigious boutique spa nestled in the heart of New York City. We are dedicated to providing our discerning clientele with an unrivaled escape into tranquility, where every visit is an exquisite journey of rejuvenation and relaxation. Join our team and be part of an elite oasis of serenity and sophistication. Job Description: As a Receptionist / Guest Services Coordinator at our luxury spa, you will be the first point of contact for our valued guests, ensuring that their experience is nothing short of extraordinary. Your impeccable professionalism, warmth, and attention to detail will set the tone for their visit. Key Responsibilities: - Welcome and greet guests with a genuine, friendly demeanor, providing a warm and luxurious first impression. - Assist guests with check-in and check-out procedures, ensuring a seamless and hassle-free experience. - Schedule appointments and coordinate spa services for guests, demonstrating an understanding of their unique preferences and needs. - Handle phone and email inquiries, providing accurate information and reservation assistance. - Maintain a tidy and aesthetically pleasing reception area, reflecting the spa's commitment to excellence. - Collaborate with spa staff to ensure a synchronized and exceptional guest experience. - Address guest feedback and requests promptly and professionally, striving to exceed expectations. - Uphold the highest standards of confidentiality and professionalism. Qualifications: - Previous experience in a similar role within the hospitality, luxury, or spa industry is preferred. - Exceptional interpersonal and communication skills. - Impeccable grooming and presentation. - Proficiency in appointment scheduling software (booker) and basic computer applications - Experience with Clover, our payment processing system is preferred. - A passion for delivering exceptional guest experiences. - Ability to multitask in a fast-paced environment. Flexibility in scheduling, including evenings and weekends. Benefits: - Competitive compensation and bonus opportunities. - Access to our world-class spa and wellness facilities. - Ongoing training and development to enhance your skills. - A supportive and professional team dedicated to your success. If you are a poised, enthusiastic individual with a passion for providing unparalleled guest service in a luxury environment, we invite you to join our team and be part of a world where relaxation and sophistication meet.

Job description We are currently seeking a Spanish and English speaking medical coordinator / Medical assistant at our Queens office. Description: Coordinates medical support services while serving as the point of contact for information concerning the activities of the office. Is capable of responding to all inquiries with in established guidelines. Acts as liaison between doctors and patients. Skills/Qualifications: Professional demeanor, ability to prioritize and manage projects simultaneously, flexibility, organization, detail oriented, computer calendar/schedule management, computer literacy, EMR experience, word processing, financial literacy, responsible, and quality focused. Responsibilities: Provide oversight and coordination of patient scheduling. Ability to perform and accept the responsibilities of the receptionist when necessary. Performs insurance verification and obtaining authorization. Obtaining authorizations Take vitals, order imaging services and obtaining reports. Transportation services and help patient apply for financial support. Communicate with doctors and therapists during patient's treatment period. Able to manage patient records electronically. Acts as liaison between doctors and patients. Able to answer or direct patient inquiries in a timely manner. Manage weekly status checks Some Billing EOB Posting Able to work under pressure and accepts new challenges. Cancer Registry Team spirit a plus! Job Type: Full-time

Responsibilities: 1. Data Management and Archiving: - Manage and archive large volumes of critical data from multiple business units. - Receive, categorize, archive, store, and back up data on a daily basis. - Ensure data integrity and maintain organized digital and physical records. 1A. Document Retrieval and Conversion: - Demonstrate proficiency in locating and retrieving files promptly. - Convert documents to the required file formats as needed. 2. Internet Research and Analysis: - Conduct in-depth online research and analysis to gather information on contractors, vendors, and other relevant parties. - Leverage internet resources to support business operations and decision-making. 3. Office Coordination and Administrative Support: - Manage emails, scan documents, organize archives, and conduct research as required. - Coordinate appointments, meetings, and other office-related tasks. - Provide administrative support to ensure smooth office operations. Qualifications: - College degree required. - Minimum of 3 years of experience as a secretary or in a similar administrative role. - Location: Brooklyn, Sheepshead Bay area. - Bilingual proficiency in English and Russian (both written and spoken). - Excellent communication skills, both verbal and written. - Strong organizational and multitasking abilities. - Proficient in using office software and applications. Please submit your resume and desired salary along with your application.

Victor M. Torres Jr. is a trusted professional in the legal services field, specializing in subcontracting process serving work. We are seeking licensed and reliable Process Servers to join our network and handle sporadic, per diem assignments. Position Overview: We are looking for licensed Process Servers with ACA, BCA, or EWCP certifications to serve legal documents efficiently and accurately. This position involves sporadic work on a per diem basis and requires flexibility and reliability. Key Responsibilities: Serve legal documents to individuals and businesses as required. Ensure proper documentation and reporting of services performed. Maintain confidentiality and professionalism at all times. Coordinate with the main office and provide timely updates on assignments. Qualifications: Must possess a valid Process Server license (ACA, BCA, or EWCP). Experience in process serving preferred but not mandatory. Strong attention to detail and time management skills. Reliable transportation and knowledge of the service area. Good communication skills for coordinating with clients and the main office. Benefits: Flexible, per diem assignments. Competitive compensation for each successful service. Opportunity to work independently within a supportive network.

We are seeking a dedicated and detail-oriented Order Processor to join our team at our retail store in Queen, New York. The ideal candidate will be responsible for managing customer orders, printing shipping labels from the WordPress backend, and packing orders for shipment. The role requires experience in e-commerce order processing and familiarity with WordPress-based systems. The Order Processor will play a crucial role in ensuring timely and accurate order fulfillment, maintaining the flow of operations, and providing exceptional service to our customers. Key Responsibilities: Order Processing: Review and process incoming orders via our e-commerce platform (WordPress-based). Ensure all order details (products, quantities, shipping addresses, etc.) are accurate. Communicate with the customer service team to resolve any order discrepancies. Label Printing: Access and print shipping labels through the WordPress backend (knowledge of WooCommerce, Amazon, Walmart is a plus). Ensure labels are accurate and match the order details. Organize and attach the correct shipping labels to each package. Packing Orders: Pack orders securely and efficiently, ensuring all items are carefully handled and protected during transit. Select the appropriate packaging materials and boxes for each order. Prepare and organize orders for shipment by using the correct shipping carrier and service. Inventory Management: Track inventory levels and communicate with the team if items are low or out of stock. Assist in maintaining accurate inventory records. Customer Service Support: Respond to any shipping or order-related inquiries from customers promptly and professionally. Ensure all orders are shipped out on time, meeting customer expectations. Order Tracking: Monitor the shipment status of orders and provide tracking information to customers as needed. Follow up on any shipping delays or issues with the shipping carrier. Qualifications: Previous experience in order processing, shipping, or related fields, preferably within a retail or e-commerce environment. Strong experience with WordPress (WooCommerce) for managing and processing orders. Ability to print and manage shipping labels through WordPress backend. Detail-oriented with strong organizational skills and the ability to manage multiple orders at once. Basic knowledge of inventory management practices. Ability to work in a fast-paced environment and meet deadlines. Excellent communication skills, both written and verbal. Must be able to lift and move packages as needed. Experience with shipping carriers (USPS, UPS, FedEx) and basic shipping procedures is a plus. High school diploma or equivalent required; additional certification or training in logistics or e-commerce is a plus. IMPORTANT: -Needs to have Driver's License -Need to lift Package Boxes

1. Staff Management: Oversee hiring, training, and scheduling of nail technicians and support staff. Conduct performance evaluations and provide ongoing support. 2. Customer Service: Handle customer inquiries and complaints, ensuring a high level of service is maintained. Build relationships with clients and encourage repeat business. 3. Financial Management: Assist in budgeting, managing expenses, processing payroll, and keeping track of daily revenue. Handle invoicing and payment processing. 4. Inventory Control: Manage inventory levels for nail products and supplies, placing orders when necessary. Ensure that the salon is stocked and organized. 5. Marketing and Promotions: Develop and implement marketing strategies to attract new clients and retain existing ones. Manage social media and online presence to promote salon services. 6. Compliance and Sanitation: Ensure the salon complies with health and safety regulations. Oversee the cleanliness and sanitation of the salon and equipment. 7. Appointment Management: Handle booking systems, manage appointments, and ensure efficient scheduling to minimize wait times for clients. 8. Reporting: Generate and analyze reports on sales, customer satisfaction, and staff performance to identify areas for improvement. 9. Collaboration: Work closely with the owner or manager to align on business goals, policies, and operations. 10. Customer Experience Enhancements: Continuously seek ways to improve the overall customer experience, from service quality to salon ambiance.

We are seeking a friendly and professional Front Desk Assistant to be the first point of contact for clients at Kirah Glow. As the face of our business, you will be responsible for greeting clients, managing appointments, and ensuring an exceptional experience from arrival to departure. The ideal candidate will have excellent communication skills, a customer-focused mindset, and the ability to thrive in a fast-paced, high-energy environment.