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Molod Spitz & DeSantis P.C. is seeking a detail-oriented and efficient Billing Clerk/Admin Assistant to join our team. The ideal candidate will have experience in billing and administrative tasks, preferably within a legal setting. This is an excellent opportunity for a professional to contribute to our law office's success and grow within the organization. Duties Prepare and send out client invoices in a timely manner. Track payments and manage accounts receivable. Reconcile billing discrepancies and resolve any issues with clients. Maintain accurate records of billing and payment activities. Assist with administrative tasks such as filing, data entry, and answering phones. Coordinate with attorneys and paralegals to ensure accurate and timely billing. Provide excellent customer service to clients, addressing any billing-related inquiries. Support office management with various clerical duties as needed. Skills Proven experience as a Billing Clerk or in a similar administrative role, preferably in a law office. Strong understanding of billing procedures and accounts receivable management. Proficiency in Microsoft Office Suite, particularly Excel. Excellent organizational and time management skills. Attention to detail and accuracy in handling financial data. Strong communication and interpersonal skills. Ability to work independently and as part of a team. Experience with legal billing software and accounting systems is a plus. Job Type: Full-time Pay: Competitive hourly rate, based on experience Expected Hours: 40 hours per week Benefits: Health insurance Dental insurance Vision insurance Paid time off Retirement plan Experience Level: 1-2 years of billing or administrative experience, preferably in a law office (Preferred) Work Location: In person
Department: Facilities Job title: Maintenance Clerk Reports to: Facilities & Purchasing Manager Classification: Non-exempt Job objective The Maintenance Clerk performs routine and preventative maintenance for the facility. Keeping the office in a presentable manner is very important to the Firm. Therefore, the Maintenance team plays an essential part by restoring and sustaining the operations of the facility for our clients and employees. 1. Vacuum and dust the premises. 2. Clean conference rooms after each meeting: - Remove garbage and clean liners are replaced; polish tables clean chairs; vacuum carpet; clean credenzas (leather and marble); wipe down place mats; remove any plates, coffee, milk or water containers and make sure window blinds are even. - Keep credenza cupboards clean and neatly stocked - When necessary, notify the Facilities Manager of any papers, files or boxes left in the conference rooms. - Advise next shift personnel which conference rooms were still in use at the end of your shift. - Check Meeting Room Manager to keep track of conference room use in order to clean and remove on a timely basis when meeting is over. 3. Keep the office neat and clean at all times. Establish, submit and adhere to a schedule for the following: - Check and tidy bathrooms regularly as needed; make sure toilet seat covers, soap, paper towels and air fresheners are stocked, wipe countertops; sweep bathroom floors. - Clean glass doors, glass on staircases as needed and wipe down the brass along the staircase. - Spot clean cafeteria, convenience copy areas and carpet, as needed. - Pick up and dispose of any trash or empty boxes in the hallways and copy convenience areas. - Ensure garbage cans are emptied and clean liners replaced. - General maintenance, including hanging pictures and moving furniture. - Change any burned-out light bulbs. - Clean wood credenzas and marble at reception and secretarial areas. - Spot clean carpeting, including stairways. - Clean elevator lobby floors, as needed. - Clean closets. - Preventative maintenance (i.e., check door knobs, bathroom fixtures, etc.) - Dust the art work. - General overall cleaning of the entire premises. - Check all Supplemental Units to ensure they are working. - Respond to requests from all employees (i.e., convector issues in parameter offices, move boxes, etc.) 4. Furniture repair and carpentry jobs. 5. Assist with interoffice moves. 6. Clean office/secretarial area for new as well as visiting employees/clients. 7. Notify Supplies Clerk if there is no First Aid kit available for new employee. 8. Report any unfinished work by contractors or building employees to Facilities Manager. 9. Assist with the Hospitality and Supplies Departments, as needed 10. Report any repairs needed to premises to the Facilities Manager. ** Qualifications** High School Diploma or equivalent. Knowledgeable in some carpentry, repairs of furniture, HVAC systems and keeping the grounds in order. Exhibit a personality that demonstrates interpersonal skills to relate well with staff, administration and attorneys. Position Type/Expected Hours No travel is expected for this position. Full-time, Monday through Friday, 8:00 a.m. to 4:00 p.m., with occasional overtime. Physical requirements Heavy lifting and some repairs. Direct reports Not a supervisory position. Salary 40,000- 45,000