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  • Operations and Billing Coordinator
    interview badgeEntrevistas hoy
    Operations and Billing Coordinator
    hace 1 día
    $55000–$60000 anual
    Jornada completa
    Manhattan, New York

    Nader Kash and JN Premier are seeking a highly organized and proactive Operations & Billing Coordinator to support daily office operations and billing administration for a fine jewelry company. This role serves as a central resource for office operations, facilities coordination, invoicing support, and front desk administration. Key Responsibilities Billing & Certificate Management • Manage all GIA and diamond laboratory report records and documentation, • Coordinate with Inventory and Shipping teams to ensure GIA reports and certificates are included with jewelry shipments whenever possible, • Prepare, mail, and track customer invoices, certificates, and supporting documentation, • Upload, organize, and maintain all Diamond Track and Non-Diamond Track invoices for processing, ensuring all supporting information and notes are included, • Maintain accurate digital filing systems for invoices, certificates, and operational records, • Manage and organize office-related Google Drive files and shared folders Office Operations • Handle all new employee office access, including: Issuing employee ID cards and setting up Openpath access, • Monitor and maintain office security supplies, access cards, and visitor credentials, • Manage all office technology, equipment, and vendor service requests, • Coordinate maintenance, repairs, and troubleshooting for office equipment and facilities, • Coordinate building maintenance requests and vendor visits, • Order, receive, organize, and distribute office, kitchen, and operational supplies, • Maintain inventory of office supplies and proactively replenish stock, • Manage daily office opening duties, including preparing and maintaining shared equipment such as the dishwasher, coffee machine, printer, jewelry steamer, and ultrasonic cleaner, • Pack and prepare shipments and enter shipping information into Diamond Track as requested, • Support special projects and operational initiatives as assigned Office Organization & Facility Maintenance • Maintain a clean, organized, and professional office environment at all times, • Conduct routine walkthroughs of office, kitchen, conference room, reception, and shared workspaces to ensure cleanliness and organization standards are met, • Manage relationships with office vendors, service providers, and building management, • Monitor office appearance and address organizational issues proactively, • Assist departments in maintaining orderly workspaces and shared resources, • Ensure conference rooms and common areas are presentation-ready for client and vendor visits Front Desk & Reception • Serve as the first point of contact for visitors, clients, vendors, and building personnel, • Answer, screen, and direct incoming phone calls, • Greet guests and manage visitor access procedures, • Receive and distribute incoming mail and deliveries, • Support scheduling and meeting preparation when required Requirements • 2+ years of administrative, office management, operations, or executive support experience preferred, • Exceptional organizational and multitasking abilities, • Strong attention to detail and follow-through, • Resourceful problem solver who can anticipate needs and take initiative without constant direction, • Professional verbal and written communication skills, • Excellent customer service and phone etiquette, • Comfortable managing multiple projects and deadlines simultaneously, • Proficiency with Google Workspace, Microsoft Office, and web-based business applications, • Experience with shipping platforms, inventory systems, or CRM software is a plus, • Ability to lift and move office supply deliveries and packages when necessary, • Positive, solutions-oriented attitude with a willingness to help wherever needed M-F 9:30am-6pm Salary: $60k 10 days PTO + Select holidays observed 401(k) benefit available after 6 months This role does not offer a healthcare benefit. However healthcare stipend can be negotiated.

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  • Operations Coordinator
    Operations Coordinator
    hace 6 días
    $20 por hora
    Jornada completa
    Manhattan, New York

    ENTRY-LEVEL SUPPORT ROLE AVAILABLE FOR 26-27 SCHOOL YEAR - NO PRIOR EXPERIENCE NEEDED About the Role Basic Office Support: • Greet and check-in visitors following school security protocols, ensuring all guests are properly signed in and receive visitor badges., • Coordinate with teachers and staff to deliver requested supplies from the main office to classrooms or workrooms as needed., • Monitor and restock frequently used office supplies, such as paper, pens, and forms (i.e. MAFs), to maintain a functional work environment., • Assist with digital filing and organizing important documents, ensuring that records are easily accessible and kept in the proper locations. Supporting Attendance Tracking: • Assist with daily attendance processes, ensuring accurate record-keeping and reporting as directed by the BOM., • Ensure arrival is set up each day (i.e.: stanchions, CAASS machines in place)., • Support at arrival by monitoring our CAASS scholar attendance scan-in system and escalating issues as needed. Assisting with Technology, Supply, and Inventory Management: • Check supply levels in the Teacher Work Room (TWR) daily and restock essential items (e.g., paper, pens, markers, snacks) to ensure teachers have the materials needed., • Carry and deliver scholar snacks throughout the school building as scheduled., • Monitor and document inventory levels regularly, noting when supplies are running low and informing the BOM to reorder as needed., • Respond promptly to teacher requests for specific supplies, • Troubleshoot basic scholar Chromebook issues and understand the system for distributing new technology, escalating more complex issues to the BOM or IT support. Facilities Support: • Conduct routine facility checks of the school building as directed by the BOM. (Building Operations Manager), • Ensure rapid acknowledgment of facilities slackbot issues and escalate them to the appropriate personnel (BOM or facilities team) according to established protocols., • Walk through hallways, classrooms, restrooms, and common areas, ensuring they are clean, safe, and free of hazards. General Support During Arrival & Dismissal: • Serve as extra support by being present and observant during arrival and dismissal times, while adhering to the guideline of not assuming any leadership and/or scholar management responsibilities., • Aid in recording tardy arrivals or early dismissals, ensuring that accurate records are kept and communicating any issues to the BOM., • Direct students, families, and staff to designated areas, helping manage foot traffic to keep arrival and dismissal processes efficient. Qualifications • 0-2 years of professional experience in an administrative or support role preferred., • High school diploma or equivalent required; Associate's or Bachelor's degree preferred., • Adaptable and flexible to a fast-paced environment., • Positive and proactive attitude with a strong work ethic., • Strong organizational skills and attention to detail., • Ability to follow instructions and complete tasks efficiently., • Basic computer skills and comfort with technology., • Good verbal communication skills., • Ability to work independently and as part of a team., • Eagerness to learn and contribute to the smooth operation of the school. Please submit your application if you are interested.

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  • Tax Accountant
    Tax Accountant
    hace 8 días
    $20–$70 por hora
    Jornada completa
    Brighton Beach, Brooklyn

    Job description: RamGrows Fin. Corp. is expanding its professional tax team for the upcoming tax season. We provide tax, accounting, and financial services to diverse multilingual communities through our offices in Brooklyn, NY and Philadelphia, PA, and we are looking for experienced bilingual tax professionals who want to work in a modern, technology-driven environment. Candidates should be able to communicate professionally in English plus at least one additional language. We are particularly interested in professionals who speak Spanish, Ukrainian, Russian, Georgian, Uzbek, Tajik, or Urdu. A Different Kind of Tax Preparation Environment RamGrows has developed a highly automated, AI-driven tax preparation and client-management system designed to significantly reduce repetitive manual work, document handling, and traditional data-entry tasks. Our goal is to allow tax professionals to spend less time performing routine clerical work and more time doing the work that requires professional knowledge and judgment: reviewing information, analyzing tax situations, identifying issues and opportunities, communicating with clients, verifying accuracy, and making professional tax decisions. The result is a more intellectual, reviewer-style tax professional position, supported by automation and AI rather than a traditional data-entry-heavy tax preparation job. Selected candidates will receive training on the RamGrows system before beginning work. Responsibilities Tax Professionals may be responsible for preparing and reviewing federal and state individual income tax returns; working with W-2, 1099, Schedule C, rental, investment, and other income; preparing or assisting with business returns; reviewing AI- and system-generated tax information for accuracy and completeness; identifying missing or inconsistent information; conducting professional client interviews; explaining tax results to clients in English and their additional language; identifying potential deductions, credits, filing issues, and compliance concerns; responding to or assisting with IRS and state notices when appropriate; maintaining client confidentiality; and following RamGrows quality-control, documentation, security, and compliance procedures. As professionals gain experience with our system, opportunities may also include senior reviewer, supervisory, office-management, training, and advisory responsibilities. Minimum Qualifications Candidates should have at least two years of professional tax preparation experience and the ability to prepare and/or review individual tax returns with limited supervision. Candidates should speak English plus at least one additional language and demonstrate strong tax knowledge, attention to detail, client-service skills, professionalism, and the ability to work efficiently during a high-volume tax season. Highly Preferred Candidates We strongly encourage applications from: Enrolled Agents (EA) Certified Public Accountants (CPA) Senior Tax Preparers Business Tax Professionals Tax Reviewers Professionals experienced in IRS representation Experienced Tax Office Managers and Team Leaders Training & Technology Before the tax season, RamGrows will provide training specifically on our automated and AI-driven workflow, software, internal procedures, client-management process, document handling, quality-control procedures, and tax preparation systems. The purpose of the training is not to teach basic tax preparation from the beginning. It is designed to help experienced tax professionals quickly become productive within the RamGrows technology platform and professional review process. Compensation Compensation generally starts at $20/hour and can increase to $50/hour, depending on experience, credentials, tax expertise, language skills, productivity, and level of responsibility. During peak tax season, earning opportunities can increase significantly, particularly for experienced preparers, reviewers, EAs, CPAs, managers, and professionals capable of handling complex returns or supervising other preparers. Partnership & Expansion Opportunities RamGrows is also interested in building relationships with highly experienced tax professionals, CPAs, EAs, and entrepreneurial tax professionals throughout the United States. For qualified professionals in other markets, we are open to discussing management, business-development, office expansion, and potential partnership opportunities in different U.S. cities.

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