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Logistics manager jobs in New York, New YorkCreate job alerts

  • Agent Assistant
    Agent Assistant
    19 hours ago
    $50000–$60000 yearly
    Full-time
    Manhattan, New York

    11th House Agency is a fast-paced talent management office representing artists with recognizable work across fashion, film, music, commercials, and entertainment. We're looking for an Agent Assistant to join our NYC office and start immediately. This is an entry-level role with salary commensurate with experience, ideal for someone with prior experience as a personal or executive assistant who is highly organized, detail-oriented, and self-motivated. You'll work closely with agents and gain hands-on exposure to client relations, artist management, production, negotiations, sales, and agency operations, with room to grow into more responsibility as you develop. Schedule & Location Based in the WSA Building in Manhattan. Hybrid schedule (in-person Tuesday through Thursday). Standard hours are Monday to Friday, 9:30 am to 6:00 pm, with availability before and after hours as needed to support agents, artists, and active jobs. What You'll Do • Manage artist calendars, • Field calls with clients, producers, and artists, • Create and edit budgets, • Coordinate production logistics, including crew info, equipment requests, and ad hoc needs, • Track down and confirm all call sheets, • Build and maintain contact lists and keep files organized, • Manage agency social media posts, • Oversee the intern program, • Create Art Department MailChimp mailers and PDFs, • Update the agency website with new work, • Maintain the digital archive and follow up with clients on new work Who You Are • Prior experience as a personal or executive assistant, or a comparable administrative role, • Extremely detail-oriented, organized, and self-motivated, • Excellent collaborator with strong written and oral communication skills, • Outgoing, confident, and enthusiastic, with a genuine interest in fashion, photography, entertainment, production, music, and pop culture, • Comfortable multitasking and prioritizing without losing sight of details, • Flexible, resourceful, and quick to anticipate needs before being asked, • Professional demeanor with a sense of urgency Requirements • Bachelor's degree required, • Proficiency with Microsoft Excel, Word, and Numbers; Gmail and Google Drive; Mac systems; MailChimp, • Comfortable with standard office equipment and phone systems, • Familiarity with social media platforms and best practices for professional, timely posting, • 1+ year of administrative experience required, • 1+ year of production assistance experience required, • Social media marketing experience preferred

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  • Catering Order & Marketing Coordinator
    Catering Order & Marketing Coordinator
    22 hours ago
    $16–$25 hourly
    Part-time
    Madison

    About the Role We're looking for a detail-oriented and proactive Catering Order & Marketing Coordinator to oversee all aspects of catering order management and drive marketing efforts specifically for our catering business. This role blends customer service, operations coordination, and marketing execution to help grow and streamline our catering program. Key Responsibilities Catering Order Management • Serve as the primary point of contact for all catering inquiries., • Manage incoming catering orders via phone, email, website, and delivery platforms., • Confirm order details, pricing, delivery logistics, and special requests., • Coordinate with kitchen/operations teams to ensure accurate preparation and on-time delivery., • Maintain an organized pipeline of upcoming orders and follow-ups., • Oversee catering invoices, deposits, changes, and cancellations., • Ensure exceptional customer communication throughout the process. Catering Marketing • Create and execute marketing campaigns specifically aimed at promoting catering services., • Manage catering content across social media, newsletters, website, and digital ads., • Develop promotional materials, seasonal offerings, and sales collateral., • Help maintain and update the catering menu, photos, and product descriptions., • Build and manage relationships with corporate clients, event planners, schools, and community partners., • Monitor performance of marketing initiatives and provide monthly reports.

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  • Logistics & Inventory Coordinator
    Logistics & Inventory Coordinator
    1 day ago
    $68000–$80000 yearly
    Full-time
    Mott Haven, The Bronx

    We started Van Leeuwen Ice Cream in a yellow truck on the streets of NYC in 2008 with a mission to make good ice cream that makes you feel good. Nowadays, people can spend so much time on what's "healthy" they don't stop to consider what's healthy. As far as we're concerned, happiness is healthiness. We strive to ensure every scoop, store and employee feels and creates one community to contribute to the overall brand. Van Leeuwen Ice Cream is hiring a full-time Logistics & Inventory Coordinator to join our Supply Chain team. As we continue to scale our CPG business across retail channels nationwide, this role is critical to ensuring our products move efficiently, on time, and on budget from our production facility to distributors, retail partners, and DTC fulfillment centers. Beyond freight, this role owns CPG inventory management end to end, weeks of supply (WOS) tracking, on-time-in-full (OTIF) performance at retailers, and inventory transfers across our 3PL network and supports our scoop shop business through 3PL inventory management, intercompany freight coordination, and logistics cost management and controls. This is a high-impact, cross-functional role sitting at the intersection of operations, vendor management, and customer service. You'll work closely with our production, sales, and finance teams to coordinate domestic freight movements, manage carrier relationships, manage inventory health across our distributor and 3PL network, and help build the logistics infrastructure that supports Van Leeuwen's next stage of growth. This role will be based out of our Bronx office and follow Van Leeuwen's Hybrid work model and be in office at least two to three days a week. Job Responsibilities • CPG Inventory Management, • Own CPG finished goods inventory visibility and accuracy across the network — production facility, 3PL warehouses, distributors, and DTC fulfillment centers, • Manage weeks of supply (WOS) by SKU and location at distributors and retailers, monitoring sell-through and flagging out-of-stock and overstock risks before they impact service or margin, • Plan and execute inventory transfers between 3PL warehouses, distributors, and fulfillment centers to balance stock, meet demand, and minimize freight and storage costs, • Reconcile 3PL and WMS inventory records against the ERP, investigating discrepancies, shrink, and damaged or short-dated product and driving root-cause resolution, • Report inventory KPIs (WOS, fill rate, inventory accuracy, aging) on a weekly cadence with clear recommendations for rebalancing or replenishment, • Freight & Transportation Management, • Coordinate inbound and outbound freight movements across LTL, FTL, and refrigerated transport for CPG retail and distributor accounts, • Book and manage shipments with carriers and 3PL partners, ensuring on-time pickup and delivery, • Track shipments in real time and proactively communicate delays or disruptions to internal stakeholders and retail partners, • Manage freight claims from initiation to resolution, including documentation and carrier follow-up, • Ensure all shipments meet temperature and cold chain compliance standards required for frozen CPG products, • Distributor & Retail Compliance, • Coordinate order fulfillment for key retail accounts (grocery, natural, club, and specialty channels), ensuring compliance with retailer routing guides and vendor requirements, • Manage ASN creation and EDI coordination with retail partners and distributors, • Monitor and reduce chargebacks and deductions related to logistics non-compliance, • Manage OTIF (On-Time, In-Full) performance at retail partners — monitor retailer scorecards, perform root-cause analysis on misses, and implement corrective actions to minimize fines and protect vendor standing, • Maintain up-to-date knowledge of retailer-specific routing, labeling, and scheduling requirements, • Vendor & Carrier Relations, • Build and maintain strong relationships with carriers, brokers, and 3PL partners, • Solicit and evaluate freight quotes, supporting cost optimization across the supply chain, • Assist in identifying and onboarding new logistics partners as the network scales, • Scoop Shop Supply Chain Support, • Manage 3PL inventory and weeks of supply (WOS) for the scoop shop business, ensuring product availability for shops while minimizing excess, aged, and short-dated stock, • Coordinate intercompany freight between production facilities, 3PL warehouses, and scoop shop distribution points, ensuring on-time, temperature-compliant, and cost-effective deliveries, • Own cost management and controls for scoop shop logistics — track freight and storage spend against budget, audit carrier and 3PL invoices, flag variances, and identify savings opportunities, • Support intercompany inventory transfers and reconciliation between the CPG and scoop shop businesses, ensuring accurate intercompany records in the ERP, • Operations & Reporting, • Maintain accurate records of all shipments, freight costs, and carrier performance in TMS and ERP systems, • Generate regular freight spend and performance reports, identifying trends and cost-saving opportunities, • Collaborate with production and inventory planning teams to align shipment scheduling with production output and inventory availability, • Support month-end close by reconciling freight invoices and accruals Job Requirements • 2 to 4 years of experience in logistics, freight coordination, inventory management, or supply chain, preferably within CPG, food & beverage, or perishable goods, • Bachelor's degree in Supply Chain, Logistics, Business, or related field preferred, • Familiarity with LTL, FTL, and refrigerated freight operations, • Experience working with distributors and retail accounts (UNFI, KeHE, DPI, or similar a plus), • Working knowledge of routing guides, EDI, and ASN processes, • Proficiency in TMS, ERP, or WMS platforms; NetSuite or SAP experience a plus, • Hands-on experience managing inventory KPIs: WOS, OTIF, fill rate, and inventory accuracy, including root-cause analysis and corrective action follow-through, • Experience managing inventory at third-party (3PL) warehouses, including transfers, reconciliations, and cycle count support, • Strong Excel / Google Sheets skills (pivot tables, lookups) for inventory, freight, and cost analysis and reporting, • Familiarity with freight budgeting, invoice auditing, and cost controls; experience with intercompany or multi-entity operations a plus, • Strong organizational skills with the ability to manage multiple shipments and priorities simultaneously, • Excellent communication skills and a customer-service mindsetMust be comfortable working in-store scoop shifts once a quarter, while adhering to DOH guidelines Compensation + Benefits $68,000 - 80,000 annual compensation depending on experience, paid weekly Eligible for annual 5% bonus • Employee Scoop Card (Enjoy Ice Cream from any of our scoop shops nationwide), • Medical, Dental + Vision Insurance with 70% Employer Contribution, • 401k with up to 4% Employer Match, • Cell Phone Reimbursement Plan, • Wellness Reimbursement Plan, • Flexible Time Off - No accrual required, • Paid Sick Time, • Paid one month sabbatical (eligible after 4 years of continued employment), • Yearly Performance Reviews Van Leeuwen Ice Cream is committed to pay transparency and equity among all employees and provides employees an environment where pay transparency and dialogue on compensation are allowed. Van Leeuwen Ice Cream complies with Equal Employment Opportunity laws as well as federal, state, and local laws on compensation, pay transparency, and pay equity. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held. Salary Range $68,000---$80,000 USD Here at Van Leeuwen, Good Ice Cream Is For Everyone! As an equal opportunity employer, we strive to foster a welcoming, diverse environment for every employee and customer. We pride ourselves on the creativity that goes into our ice cream and is built in our stores (by YOU) that help us meet our missions and values.

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  • Packer / Loader
    Packer / Loader
    2 days ago
    $22–$30 hourly
    Full-time
    Union, Union

    Job Summary LXS Homes is growing, and we are looking for dedicated, hardworking, and experienced Movers and Drivers to join our professional relocation and logistics team. In this role, you will be responsible for safely packing, loading, transporting, and unloading furniture, equipment, and household goods for our residential clients. The ideal candidate has a proven track record in the moving industry, strong physical stamina, excellent customer service skills, and—for driver applicants—a clean driving record and experience operating box trucks or commercial moving vehicles. If you take pride in doing a job carefully, efficiently, and with a positive attitude, we want you on our team. Key Responsibilities Safe Transport & Driving: Safely drive and navigate company moving trucks to and from client locations, adhering to all traffic laws and safety regulations. * Packing & Wrapping: Properly wrap furniture, appliances, and fragile items using moving blankets, bubble wrap, and packing supplies to prevent damage. * Loading & Unloading: Efficiently load, secure, and unload cargo in moving trucks using proper stacking techniques, dollies, ramps, and straps. * Assembly & Placement: Disassemble and reassemble furniture as needed, and place items in designated rooms according to customer specifications. * Customer Care: Act as the face of LXS Homes by providing courteous, professional, and friendly communication with clients throughout the moving process. * Inspection & Inventory: Complete pre- and post-trip vehicle inspections, manage inventory lists, and report any incidents or equipment issues immediately. * Safety Compliance: Follow all company safety policies, practice correct heavy-lifting ergonomics, and keep the work site and truck clean. Qualifications & Requirements Experience: Minimum of [1–2+ years] of proven hands-on experience as a professional mover or truck driver in the moving/logistics industry. Driver Requirements (For Driver Positions): Valid driver’s license with a clean driving record (Commercial Driver's License / CDL is a plus, but standard box truck experience is accepted). * Physical Strength: High physical fitness and stamina, with the ability to safely lift and carry heavy items (70+ lbs) repeatedly throughout a full shift. * Communication Skills: Strong verbal communication and interpersonal skills to work effectively with team members and clients. * Reliability & Professionalism: Punctual, trustworthy, detail-oriented, and committed to maintaining a neat appearance. * Education: High school diploma or GED equivalent preferred. What We Offer Competitive hourly pay + performance tips Opportunities for career advancement into crew lead or logistics management roles Paid time off (PTO) and health benefits (optional/customizable based on company policy) Supportive, team-oriented work environment LXS Homes is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status.

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  • Personal Assistant (PA)
    Personal Assistant (PA)
    9 days ago
    Full-time
    Clinton Hill, Brooklyn

    We are seeking a highly organized, dependable, and resourceful Personal Assistant to provide hands-on support with day-to-day personal, administrative, and business-related responsibilities. This position is ideal for someone who is proactive, discreet, flexible, and able to anticipate needs without requiring constant direction. The role will require on-call availability at times, so candidates should have a flexible schedule and be comfortable assisting with tasks that may arise outside of traditional business hours. RESPONSIBILITIES • Manage and organize daily schedules, appointments, meetings, and reminders, • Assist with personal and business errands, • Coordinate reservations, appointments, deliveries, and other logistics, • Make phone calls, send emails, and follow up with vendors or contacts as needed, • Assist with organizing documents, files, receipts, and important information, • Help coordinate meetings, business projects, and special requests, • Handle last-minute tasks and time-sensitive assignments, • Pick up or deliver items when necessary, • Assist with purchasing supplies and completing local errands, • Help maintain organized task lists and ensure important deadlines are met, • Assist with basic social media, marketing, flyers, menus, invitations, or promotional materials when needed, • Communicate professionally with businesses, vendors, clients, and other contacts, • Maintain confidentiality regarding all personal and business matters, • Provide general day-to-day support wherever needed IDEAL CANDIDATE The ideal candidate is: • Extremely reliable and punctual, • Organized and detail-oriented, • Able to multitask and prioritize effectively, • Comfortable working independently, • Proactive and able to identify what needs to be done, • Professional in both communication and appearance, • Discreet and trustworthy, • Comfortable handling confidential information, • Able to respond quickly when assistance is needed, • Comfortable with a flexible and occasionally changing schedule, • Tech-savvy and comfortable using email, calendars, smartphones, Google applications, and general office software STRONGLY PREFERRED / PLUSSES • Local to Brooklyn or very familiar with Brooklyn, • Valid driver's license and reliable access to a car, • Graphic design or creative design experience, • Experience using Canva, Adobe Creative Suite, Photoshop, Illustrator, or similar programs, • Social media or marketing experience, • Experience creating flyers, menus, invitations, promotional graphics, or business materials, • Previous Personal Assistant, Executive Assistant, Administrative Assistant, or hospitality experience, • Familiarity with restaurants, nightlife, events, hospitality, or small-business operations AVAILABILITY This position requires someone with flexible availability who can be on call when necessary. There may occasionally be evening, weekend, or last-minute requests depending on the needs of the schedule. This is best suited for someone who understands that personal-assistant responsibilities can vary from day to day and is comfortable working in a fast-paced, changing environment. TO APPLY Please submit your resume along with a short introduction explaining: • Your current availability, • Your experience as a Personal Assistant, Executive Assistant, or in a similar role, • Whether you are local to Brooklyn, • Whether you have a valid driver's license and reliable access to a vehicle, • Any graphic design, Canva, Adobe, marketing, or social media experience, • Why you believe you would be a strong fit for this position We are looking for someone who is dependable, resourceful, creative, professional, and ready to become a trusted right hand for both personal and business needs.

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  • Administrative and Operations Coordinator
    Administrative and Operations Coordinator
    24 days ago
    $21–$22 hourly
    Full-time
    Manhattan, New York

    Key Responsibilities • Coordinate day-to-day supply chain and logistics operations, ensuring timely and efficient movement of goods., • Manage and coordinate customs clearance processes, including required documentation and communication with customs brokers and logistics partners., • Oversee and coordinate operations with third-party logistics (3PL) warehouses, including inventory management, receiving, storage, and shipping., • Monitor and coordinate daily order fulfillment, ensuring orders are processed accurately and shipped on schedule., • Conduct and coordinate inventory audits to maintain accurate inventory records and identify discrepancies., • Maintain and organize operational records, shipping documents, invoices, and inventory-related documentation., • Communicate with suppliers, carriers, warehouse partners, customs brokers, and internal teams to resolve operational issues., • Track shipments and inventory movements and provide updates on order and logistics status., • Assist with general administrative and operational tasks as needed to ensure smooth business operations., • Identify opportunities to improve operational efficiency, accuracy, and cost-effectiveness. Qualifications • Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, or a related field., • 3+ years of experience in logistics, supply chain, operations, or consumer goods preferred., • Experience working with 3PL warehouses, order fulfillment, inventory management, and customs clearance preferred., • Strong organizational and time-management skills with excellent attention to detail., • Strong communication and problem-solving skills., • Ability to manage multiple priorities and work effectively in a fast-paced environment., • Proficiency in Microsoft Office, particularly Excel, and familiarity with inventory or logistics management systems is a plus., • Fluent in both Korean and English, with strong written and verbal communication skills.

    No experience
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  • Executive Assistant / Office Manager / Event Coordinator
    Executive Assistant / Office Manager / Event Coordinator
    1 month ago
    $60000–$80000 yearly
    Full-time
    Manhattan, New York

    About the Role We’re looking for a highly organized, proactive, and resourceful Executive Assistant / Office Manager / Event Coordinator to support our leadership team and keep our NYC office running smoothly. This is a hands-on, in-person role for someone who thrives in a fast-moving environment and enjoys wearing multiple hats. You’ll manage executive scheduling and logistics, oversee the day-to-day office experience, and help plan and execute company events, team gatherings, and external activations. The ideal candidate is exceptionally organized, anticipates needs before they arise, communicates clearly, and is comfortable taking ownership of everything from a complicated calendar to a last-minute event request. Responsibilities Executive Support • Manage calendars, meetings, scheduling, and day-to-day priorities for executives., • Coordinate domestic and international travel, including flights, hotels, transportation, itineraries, and reservations., • Organize meetings and ensure executives have the information and materials they need in advance., • Handle expense reports, receipts, reimbursements, and other administrative tasks., • Assist with email, correspondence, document preparation, and follow-ups as needed., • Track deadlines, commitments, and action items., • Coordinate with internal teams, external partners, vendors, and guests., • Handle sensitive and confidential information with discretion., • Anticipate executive needs and proactively resolve scheduling or logistical issues., • Personal/miscellaneous task assistance to the founders. Office Management • Own the day-to-day operations of the NYC office., • Maintain a welcoming, organized, and well-stocked workspace., • Manage office supplies, snacks, equipment, deliveries, mail, and vendor relationships., • Coordinate repairs, maintenance, cleaning, building access, and other facilities needs., • Serve as the primary point of contact for building management and office vendors., • Help onboard new employees, including workspace setup, equipment coordination, and office orientation., • Coordinate team lunches, celebrations, meetings, and other employee experiences., • Identify and implement ways to improve office operations and team experience. Events & Experiences • Plan and execute company events, launch events, dinners, team outings, retreats, conferences, and community activations., • Research and source venues, restaurants, caterers, entertainment, transportation, and other vendors., • Manage event budgets, quotes, contracts, timelines, guest lists, RSVPs, and logistics., • Coordinate with marketing, leadership, partners, and external vendors on event execution., • Manage on-site setup, check-in, vendor coordination, troubleshooting, and breakdown., • Help develop creative event concepts and memorable guest experiences., • Coordinate travel and logistics for off-sites and company retreats., • Be available for occasional evening or weekend events when required. Qualifications • 1–3 years of working experience, and experience in executive assistance, office management, events, hospitality, operations, or a similar role preferred., • Exceptional organizational and time-management skills., • Strong attention to detail and ability to manage multiple priorities simultaneously., • Comfortable operating independently with limited oversight., • Excellent written and verbal communication skills., • Strong judgment and discretion when handling confidential information., • Ability to remain calm, flexible, and solutions-oriented when plans change., • Comfortable working directly with executives and senior external partners., • Experience managing vendors, travel, events, or office operations strongly preferred., • Proficiency with Google Workspace, Slack, calendar management, spreadsheets, and other common workplace tools., • Familiarity with New York City venues, restaurants, vendors, and logistics is a plus., • Hospitality mindset and willingness to jump in wherever needed. What Success Looks Like • Executive calendars, travel, and logistics operate smoothly with minimal intervention., • Office needs are identified and addressed before they become problems., • Employees and visitors consistently have a polished, welcoming office experience., • Events are well-organized, on-budget, and executed seamlessly., • Leadership can confidently hand off logistical and operational projects knowing they will be completed., • You become the person the team relies on to make things happen. Who You Are You’re someone who notices when the conference room is missing something, remembers that an executive has a flight immediately after a meeting, catches a scheduling conflict before anyone else does, and can turn a loose idea for an event into a fully executed experience. You’re comfortable doing both high-level coordination and unglamorous operational work. No task is too small when it needs to get done, and you take pride in making complicated things feel effortless for everyone else. Fresh graduates are welcomed to apply! This role is based in New York City and requires in-person attendance five days per week.

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  • Manager (AGM)
    Manager (AGM)
    1 month ago
    Full-time
    Westbury

    Job Summary The General Manager / Assistant General Manager provides strategic leadership, operational oversight, and financial management for our food distribution facility. This role is directly responsible for ensuring peak supply chain efficiency, strict cold chain integrity, regulatory compliance, and a safety-first warehouse culture. You will manage everyday operations—spanning inbound inventory, fleet logistics, vendor relations, and P&L accountability—while mentoring a high-performing operations team to achieve company growth targets. Core Responsibilities Operational Leadership & Fleet Logistics • Direct all day-to-day warehouse operations, including inbound receiving, quality control, inventory management, picking, and staging., • Oversee outbound fleet logistics, ensuring optimal route design, Department of Transportation (DOT) compliance, and on-time delivery metrics., • Maintain a continuous improvement culture to maximize warehouse space and reduce cycle times. Food Safety & Regulatory Compliance • Enforce absolute compliance with FDA, USDA, OSHA, and local Department of Health regulations., • Guarantee the strict execution of Hazard Analysis Critical Control Point (HACCP) programs and standard operating procedures (SOPs)., • Act as the primary point of contact for all external facility audits and government inspections. Financial & Vendor Management • Hold full P&L accountability, actively managing operational budgets, capital expenditures, labor costs, and shrinkage rates., • Analyze daily, weekly, and monthly Key Performance Indicators (KPIs) to identify cost-saving initiatives and revenue leakages., • Negotiate strategic service contracts with third-party freight carriers, equipment maintenance vendors, and product suppliers. Team Development & Culture • Recruit, train, mentor, and evaluate warehouse supervisors, drivers, customer service representatives, and sales staff., • Cultivate a transparent, accountable, and rewarding work environment focused on high employee retention and safety., • Oversee labor scheduling and workplace performance metrics to keep operations nimble and properly staffed across all shifts. Required Qualifications • Education: Bachelor’s degree or above (MBA preferred) in Supply Chain Management, Logistics, Business Administration, or a closely related field., • Experience: Minimum of 5 years of progressive leadership experience in a high-volume distribution or warehousing facility (food or beverage industry required)., • Logistics Acumen: Deep understanding of First-In, First-Out (FIFO) inventory rotation, food traceability protocols, and shelf-life tracking. Preferred Qualifications • Direct experience managing mixed private fleets and contract carriers., • Bilingual proficiency (English/Chinese) is a must

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  • Receptionist / Personal Assistant
    Receptionist / Personal Assistant
    2 months ago
    $18–$20 hourly
    Part-time
    Newark

    Personal Assistant / Executive Assistant Compensation: $18–$20 per hour (based on experience) Location: Primarily remote with frequent travel throughout the New York City, New Jersey, and Tri-State area. We are looking for an exceptional Personal Assistant who brings calm, professionalism, and reliability to everything they do. This role is ideal a naturally soft-spoken, pleasant, and welcoming voice who enjoys helping others and thrives in a fast-paced environment. The ideal candidate is someone who remains composed under pressure, communicates with kindness and confidence, and can represent the boss with warmth and professionalism in every interaction. What We’re Looking For • A naturally soft, calming, and pleasant speaking voice., • Extremely polite, respectful, and professional on the phone., • Patient, attentive, and an excellent listener., • Always answers calls and messages promptly and keeps communication flowing., • Highly dependable and available when the boss needs assistance., • Able to stay calm during stressful situations and solve problems without becoming overwhelmed., • Naturally kind and easy to work with, creating positive relationships with clients, vendors, and staff., • Excellent attention to detail and outstanding organizational skills., • Strong multitasking abilities while maintaining accuracy., • Trustworthy, discreet, and able to handle confidential information with professionalism., • Takes initiative instead of waiting to be told what to do., • Maintains a positive attitude and treats everyone with courtesy and respect., • Must have the flexibility and availability to travel throughout the New York City, New Jersey, and Tri-State area to assist with business meetings, events, festivals, errands, appointments, and other executive responsibilities. Responsibilities • Serve as the boss’s primary point of contact, handling calls, messages, and communications professionally., • Answer incoming calls with a warm, calming, and confident demeanor., • Manage schedules, appointments, reminders, and daily priorities., • Coordinate travel, hotels, transportation, and business logistics., • Accompany the boss to meetings, networking events, trade shows, festivals, and other business functions throughout the NYC/NJ Tri-State area when needed., • Communicate with customers, vendors, and business partners professionally., • Follow up on important tasks so nothing is overlooked., • Keep the boss informed of important developments while filtering distractions., • Help solve problems quickly and efficiently, allowing the boss to focus on growing the business., • Support hiring, scheduling, interviews, and administrative projects as needed., • Be flexible and available when important business matters arise. The Right Person We’re looking for someone who genuinely enjoys helping others succeed. You should be someone whose calm personality helps reduce stress, whose voice makes people feel comfortable, and whose professionalism reflects positively on the business. You are reliable, loyal, emotionally intelligent, and someone people naturally enjoy speaking with. This position offers opportunities to grow into a full-time Executive Assistant role with increased responsibilities, travel, and long-term career advancement for the right candidate.

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  • Business Development Representative – Dealer & Trade Accounts
    Business Development Representative – Dealer & Trade Accounts
    2 months ago
    $18–$25 hourly
    Full-time
    Flushing, Queens

    Position Overview Bella Luxe Living is seeking an outgoing and results-driven Business Development Representative to develop and grow our dealer and trade partner network. The primary responsibility of this position is to identify, contact, and build relationships with potential dealers, interior designers, architects, contractors, builders, developers, and other industry professionals. This is a field-based business development role. The ideal candidate should be comfortable visiting potential clients, introducing our company and products, following up with prospects, and converting new relationships into long-term business partnerships. Key Responsibilities • Identify and develop new dealers, distributors, interior designers, architects, contractors, builders, developers, and other trade partners., • Conduct outbound outreach through phone calls, emails, social media, networking, showroom visits, and in-person meetings., • Visit potential dealer locations, design firms, architectural firms, construction companies, and project sites throughout the assigned territory., • Introduce Bella Luxe Living’s products, services, dealer programs, pricing structure, samples, catalogs, and showroom resources., • Schedule and conduct presentations, showroom tours, product demonstrations, and business development meetings., • Build and maintain strong long-term relationships with dealers and trade partners., • Follow up with prospective clients and move opportunities through the sales pipeline., • Assist dealers and trade partners with product selection, pricing, samples, quotations, and order coordination., • Maintain accurate records of all leads, contacts, meetings, follow-ups, and sales opportunities in the company CRM system., • Use the company-provided email address and communication tools for all business-related communications., • Coordinate with the showroom, design, purchasing, logistics, and management teams to support client needs., • Attend industry networking events, trade shows, association meetings, and local business events when required., • Monitor local market activity and provide feedback regarding competitor pricing, product trends, and customer demand., • Meet agreed-upon outreach, appointment, dealer onboarding, and sales performance goals. Qualifications • Previous experience in business development, outside sales, dealer development, account management, or territory sales is preferred., • Experience in cabinetry, flooring, furniture, tile, stone, doors, building materials, interior design, construction, or home improvement is strongly preferred., • Existing relationships with interior designers, architects, contractors, builders, developers, or building material dealers are a plus., • Strong communication, presentation, negotiation, and relationship-building skills., • Comfortable conducting cold outreach and visiting potential clients in person., • Self-motivated, organized, professional, and able to work independently., • Ability to manage multiple prospects and follow-up activities., • Basic knowledge of Microsoft Office, Google Workspace, and CRM systems., • Must have a valid driver’s license and reliable transportation., • Ability to travel locally throughout New York City, Long Island, Westchester, New Jersey, and surrounding areas as needed., • English fluency is required. Mandarin Chinese or another language is a plus. Performance Expectations The employee will be expected to: • Complete consistent weekly outreach to qualified dealer and trade prospects., • Schedule in-person or virtual meetings with potential partners., • Develop new dealer and trade accounts., • Maintain accurate and timely CRM records., • Follow up with all assigned prospects and active accounts., • Contribute to monthly and quarterly sales and business development goals. Specific performance targets may include the number of outreach contacts, qualified meetings, showroom visits, quotations, new dealer accounts, and closed sales. Compensation Compensation may include: • Base salary or daily compensation;, • Sales commission;, • Performance-based bonuses;, • Approved business travel reimbursement. Final compensation will depend on experience, existing industry relationships, and employment structure.

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