138 Best secretary Jobs in New York, NY (April 2025)

Part-Time Secretary (Entry Level – Warm & Responsible Personality)

Job Title: Part-Time Secretary – Acupuncture Clinic Location: [New York City, NY] | In-Person Job Type: Part-Time (Ideal for Current College Students) Schedule: Tuesdays, Thursdays, and Fridays | 10:00 AM – 6:30 PM We are a small, friendly acupuncture clinic dedicated to providing high-quality holistic care in a calm and welcoming environment. We’re currently seeking a reliable and detail-oriented Part-Time Secretary. This is an excellent opportunity for current college students interested in healthcare, wellness, or administrative work to gain valuable experience in a professional clinical setting. Key Responsibilities: - Greet and assist patients in a warm, professional manner - Manage phone and email inquiries; schedule and confirm appointments - Maintain accurate patient records and handle intake documentation - Assist with billing and insurance verification - Support acupuncture practitioners with general administrative tasks - Help maintain a clean, organized, and positive clinic environment Qualifications: - Currently enrolled in college (preferred) Previous office or customer service experience is a plus, but not required - Excellent communication and interpersonal skills - Strong organizational skills and attention to detail - Proficiency with Microsoft Office and scheduling software (training provided if needed) - Ability to multitask and thrive in a fast-paced, patient-focused environment What We Offer: - Flexible scheduling to accommodate class commitments - A supportive and collaborative work culture - Hands-on experience in a healthcare setting - Exposure to wellness and holistic health practices If you’re a dependable and motivated student with a passion for helping others, we’d love to hear from you!

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Amana Insurance Brokerage, Inc.

Our small business is searching for someone who is available for full-time work Mondays through Fridays 10am - 6pm in Astoria, Queens. Secretarial experience would be ideal, but not necessary as we are willing to train a new-hire once they come on board. Pay rates start at minimum wage, but depend on experience and expertise brought to the position. If there are any additional questions, please do not hesitate to reach out!

Long Island City, Queens

Overview We are seeking a highly organized and detail-oriented Secretary to join our team at Golds Plumbing! The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing administrative tasks, supporting staff, and providing excellent customer service. This position requires strong communication skills, proficiency in software applications, and the ability to multitask effectively. Responsibilities - Manage and organize office files, ensuring all documents are accurately filed and easily retrievable. - Handle incoming phone calls and inquiries with professionalism, directing them to the appropriate personnel as needed. - Assist in scheduling appointments and maintaining calendars for staff members. - Utilize QuickBooks for basic accounting tasks and financial record-keeping. - Perform proofreading of documents to ensure accuracy and clarity before distribution. - Maintain office supplies inventory and place orders as necessary to ensure smooth operations. - Provide administrative support to various departments as required, including data entry and document preparation. - Communicate effectively with clients and visitors - Experience - Proven experience as a Secretary or in a similar administrative role is preferred. - Proficiency in using computer systems and software applications, especially QuickBooks. - Strong organizational skills with attention to detail for accurate file management and document preparation. - Excellent verbal and written communication skills to interact effectively with team members and clients. - Ability to work independently as well as collaboratively within a team environment. If you are passionate about providing exceptional administrative support and thrive in a dynamic workplace, we encourage you to apply for this exciting opportunity! Job Type: Full-time Pay: $21.00 - $35.00 per hour Expected hours: 40 per week Benefits: 401(k) Dental insurance Health insurance Paid time off Schedule: 8 hour shift Day shift Monday to Friday Morning shift Experience: Secretary: 1 year (Preferred) Ability to Commute: Long Island City, NY 11101 (Required) Ability to Relocate: Long Island City, NY 11101: Relocate before starting work (Required) Work Location: In person

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Wiesner Law Firm

Secretary/Office Assistant

Office assistant needed for small downtown law office. Experience a plus but not required. Must be polite, patient, reliable and thoughtful. Bilingual a plus. M - F. Immediate availability preferred. Please send resume.

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Kennedy Radio Dispatcher Inc.

Receptionist / Secretary

Job Description: We are looking for a highly organized, proactive, and detail-oriented Bilingual Secretary with excellent communication skills in both English and Spanish. Key Responsibilities: - Handle phone calls and emails in both English and Spanish. - Manage documentation, filing, and records. - Perform general administrative tasks such as preparing reports and presentations. Requirements: - Advanced proficiency in both English (written and spoken) and Spanish. - Previous experience as a secretary or administrative assistant is preferred. - Strong knowledge of office tools (Microsoft Office, Google Suite, etc.). - Excellent organizational skills with the ability to handle multiple tasks efficiently. - Professional attitude, excellent communication skills, and the ability to work well in a team.

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Bellido Insurance Brokerage

Administrative Assistant

Commercial Insurance Office is looking for an EXPERIENCED Administrative Assistant/Personal Secretary fluent in English and Spanish for our fast-paced insurance agency.

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