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A well-established, mid-sized law firm in San Jose is seeking an experienced Litigation Secretary to join their team! If you have at least 5 years of stable experience supporting multiple litigation attorneys, this could be the perfect opportunity for you to take your career to the next level. In this full-time, on-site position, you'll play a key role in ensuring the smooth operation of the firm's litigation team. With a strong focus on document management, scheduling, and e-filing, this role demands someone with solid organizational skills, attention to detail, and a strong ability to work in a fast-paced, team-oriented environment. 📋 What You'll Be Doing: As a Litigation Secretary, you'll be providing critical administrative support for multiple attorneys working on high-stakes litigation cases. Your day-to-day duties will include: Drafting, formatting, and finalizing legal documents such as correspondence, briefs, pleadings, TOA's (Table of Authorities), TOC's (Table of Contents), and other litigation documents using MS Word Managing attorney calendars, scheduling meetings, depositions, and coordinating all logistics Preparing and submitting e-filings for both Federal and State courts, ensuring adherence to all relevant court rules and deadlines Maintaining and organizing client files, ensuring easy access to critical case documents Processing expense reports, check requests, and other financial documentation Communicating effectively with clients, attorneys, and other stakeholders regarding scheduling and case updates Assisting with the overall organization and flow of the litigation process, managing multiple priorities under tight deadlines Familiarity with utilizing document management systems like NetDocs (helpful, but not required) 🎯 What We're Looking For: A minimum of 5 years of experience as a litigation secretary in a law firm Advanced proficiency in MS Word (creating and editing legal documents like correspondence, briefs, and pleadings) Proficiency with e-filing in both Federal and State courts, including knowledge of court rules Strong organizational and multitasking abilities, able to manage multiple priorities and deadlines Solid experience with maintaining attorney calendars and coordinating meetings and depositions Familiarity with document management systems (NetDocs or similar) Excellent attention to detail, proofreading, and grammar skills Ability to work independently and as part of a team in a fast-paced environment Must have a strong sense of professionalism and confidentiality High School Diploma required (some college or paralegal certification is a plus) All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

We are excited to share a new opportunity for a General Office Clerk / Secretary in. General Office Clerk Job Duties include:. General Office Clerk Preferred Skills include:.

Ajilon - JobID: 9F8F32DD-7464-4388-859B-17346F241DAB [Administrative Assistant / Secretary] As a Receptionist at Ajilon, you'll: Greet and direct visitors entering the office; Resolve routine administrative problems and answer inquiries concerning activity and operations of department/division; Acce

Secretary Job Requirements: Scheduling estimate appointments and drop off dates.

Handle phone calls and take messages Schedule staff meetings, which may include reserving conference rooms and ordering food Prepare and traffic invoices, reports, and memos Schedule patient appointments and surgeries, and send appointment reminders and follow-ups via calls or emails Handle mail and

Legal Secretary Job Duties: Welcomes guests and clients by greeting them in person or on the telephone; answering or directing inquiries.

Secretary Job Requirements: Scheduling estimate appointments and drop off dates.

Job DescriptionSpread Your WingsJob Description Job Title: Finance Admin Support Reports To: Accounting Manager Summary: The Finance Admin Support (FAS) position is an essential member of the Finance Department, assisting in the oversight and management of the company’s fiscal responsibilities. Under the general supervision of the Accounting Manager, the FAS collaborates with other departments and personnel to ensure accurate bookkeeping, payroll processing, and general fiscal tasks are performed at a high level of quality. The FAS will be expected to provide excellent customer service to others while paying attention to fine details to monitor critical data entries and tasks associated with the department. In addition to general office and finance skills, specific experience with bookkeeping, accounting, AP/AR, data entry, billing, and other office tasks are essential skill sets required for this position. This role is ideal for someone who is naturally organized, has strong math and logic skills, and enjoys working with numbers and processes. Qualifications: • 2+ years bookkeeping/accounting experience (A/R, A/P, reconciliations), • Minimum of 60+WPM, • MS Excel skills above intermediate level (lookups, pivot tables, formulas, not just data entry), • Extensive experience with accounting software (QuickBooks-a plus-, or similar), • Strong attention to detail, accuracy, and organizational skills, • Self-disciplined and dependable by nature – able to work autonomously and provide positive results on assigned tasks and meet deadlines, • Good communication and documentation skillsBenefits:, • Salary: Competitive, based on experience ($68,640.00 to $72,800.00), • Exempt Status: No overtime; general schedule is M-F (8:30-5:30pm) but may require occasional evening and/or weekend work time, • Medical/Dental/Vision Plans, • Paid time off (40 accrued hours per year available after 90-day period), • Sick time (40 accrued hours per year after 90-day period)Responsibilities:, • We are seeking a disciplined, detail-oriented, and proactive candidate to join our team, • You will support Accounts Receivable (A/R), Accounts Payable (A/P), Bank Reconciliations, and assist with other accounting and finance tasks for multiple companies, • Manage and process A/P (vendor bills, refunds, expense reimbursements), • Manage and process A/R (customer payments, credit memos, reconciliations), • Perform monthly bank and credit card reconciliations with high accuracy, • Maintain accurate records of financial transactions in QB software, • Assist with month-end close, and financial analysis, • Support data entry and cleanup in accounting and QB systems, • Collaborating with the Accounting Manager on special projects and process improvements, • Responsible for reconciliation of payroll tax deposits, filing payroll forms with the Internal Revenue Services & Franchise Tax Board, • Responsible for registering new payroll clients with EFTPS & EDD, • Responsible for keeping client(s) book up to date and classified, • Perform office duties; scanning, shredding, answering light-medium phone calls, text, chats, video meets (camera ready), check mail and making office deposits, • Sending out invoices and receiving payments (via email and/or mailing-check and credit card), • Assist Accounting Manager with incorporation set-up, • Perform A/P and A/R duties and well as reconciliation schedules, • Entering vendor invoices, receive and pay bills in a timely manner, • Matching invoices and receipts to cleared transactions, • Renewing business license for all companies / locations tjPrVRQRRQ

Job Description We are looking for a bilingual admin who is proficient in both English and Mandarin Chinese. We are a small law firm doing primarily business litigation. Ideally, this person should have some experience working as a legal secretary. But that's not a deal breaker. We can always train her or him to become a legal secretary.

Job Description Trusts/Estates Paralegal/Secretary/Admin Needed in San Jose, CA Small law firm in San Jose is seeking a Secretary or Paralegal or Administrative Assistant with 1-10+ years trusts/estates/tax (preferably or at least some transactional law support experience). Compensation will be commensurate with experience, salary is flexible Prestigious law firm provides great environment and working atmosphere. To hear more (confidentially of course), please email your information along with salary expectations. Thank you! Phillip Prodehl Alchemy Legal Nationwide Legal Recruitment and Placement pvp(at)alchemylegal(dot)com

A well-established, mid-sized law firm in San Jose is seeking an experienced Litigation Secretary to join their team! If you have at least 5 years of stable experience supporting multiple litigation attorneys, this could be the perfect opportunity for you to take your career to the next level. As a

Secretary Job Requirements: Scheduling estimate appointments and drop off dates.

One Apple Park [Administrative Assistant / Secretary] As a Receptionist at Blackstone Consulting, Inc.

Restaurant Depot - 520 Brennan St [Administrative Assistant / Secretary] As a Receptionist at Restaurant Depot, you'll: Answer the telephone and direct the caller to the appropriate associate; Greet and direct visitors; Confirm membership, issue temporary membership cards, and occasionally process n

Atria Senior Living - [Administrative Assistant / Secretary] As a Receptionist at Atria Senior Living, you'll: Answer incoming telephone calls, determine purpose of callers, and forward calls to appropriate personnel or department; Retrieve messages from voice mail and forward to appropriate personn

PrideStaff - 569484 [Administrative Assistant / Secretary] As a Front Desk Receptionist at PrideStaff, you'll: Perform a variety of administrative functions; Schedule appointments and provide information to callers; Compose memos, conduct research, and create presentations; Generate reports, handle

Trusts/Estates Paralegal/Secretary/Admin Needed in San Jose, CA. Small law firm in San Jose is seeking a Secretary or Paralegal or Administrative Assistant with 1-10+ years trusts/estates/tax (preferably or at least some transactional law support experience).

Legal Secretary Job Duties: Welcomes guests and clients by greeting them in person or on the telephone; answering or directing inquiries.

Prestigious global law firm is seeking an experienced Litigation Secretary to support Labor and Employment (L&E) attorneys in Los Angeles.

Legal Secretary to handle this: Secretarial duties consisting of processing withdrawals and dismissals, uploading documents, filing, copying, answering the phone, monitoring faxes, data entry, light typing, and other general office duties.

A well-established, mid-sized law firm in San Jose is seeking an experienced Litigation Secretary to join their team! If you have at least 5 years of stable experience supporting multiple litigation attorneys, this could be the perfect opportunity for you to take your career to the next level. As a

Handle phone calls and take messages Schedule staff meetings, which may include reserving conference rooms and ordering food Prepare and traffic invoices, reports, and memos Schedule patient appointments and surgeries, and send appointment reminders and follow-ups via calls or emails Handle mail and

A Century City law firm is seeking a Litigation Assistant to join their team.The Litigation Assistant will provide comprehensive administrative and legal support to multiple attorneys in a fast-paced environment.This Litigation Assistant role requires exceptional organizational skills, attention to

Secretary Job Requirements: Scheduling estimate appointments and drop off dates.

Expanding national law firm with a growing West Coast presence is seeking a.This position offers exciting opportunities for career growth and advancement as the firm continues to focus on expanding their West Coast offices.Manage business intake, conflict checks & opening new matters.Format, proofre

Secretary Job Requirements: Scheduling estimate appointments and drop off dates.

A well-established, mid-sized law firm in San Jose is seeking an experienced Litigation Secretary to join their team! If you have at least 5 years of stable experience supporting multiple litigation attorneys, this could be the perfect opportunity for you to take your career to the next level. As a

Secretary Job Requirements: Scheduling estimate appointments and drop off dates.

Preeminent national defense firm has an immediate need for an experienced Litigation Secretary in their Downtown Los Angeles office. The Litigation Secretary will collaborate with a dynamic team of attorneys to deliver comprehensive support.

A national AM100 law firm in Century City is seeking a Litigation Secretary. Litigation Secretary will provide high-level administrative and secretarial support to three or more attorneys. Litigation Secretary to help support expert discovery, including document preparation and deposition coordinati

Provides treatments by cleaning ear canal; fitting hearing aides and other assistive devices; conducting auditory training and instruction in speech and lip reading; fitting and tuning cochlear plants; counseling patients and families; conducting programs in aural rehabilitation; guiding technical s

We are seeking an experienced Legal Litigation Secretary to join our team in Claremont, CA. As a Legal Secretary, you will play a critical role in enhancing attorney effectiveness by managing calendars, preparing and filing documents in federal, state, and appellate courts, and ensuring deadlines ar

Secretary Job Requirements: Scheduling estimate appointments and drop off dates.

Litigation Secretary Key Responsibilities:. We're open to Litigation Secretary candidates with fewer than 5 years of experience, as long as you demonstrate stability and a great attitude. If you're a motivated Litigation Secretary who thrives in a collaborative, low-supervision environment, we want

Secretary Job Requirements: Scheduling estimate appointments and drop off dates.

A well-established, mid-sized law firm in San Jose is seeking an experienced Litigation Secretary to join their team! If you have at least 5 years of stable experience supporting multiple litigation attorneys, this could be the perfect opportunity for you to take your career to the next level. As a

Medical Secretary Job Duties: Represents physicians by screening incoming telephone calls; recording and transmitting messages; scheduling, receiving, and announcing scheduled patients and visitors; scr

A minimum of 5 years of experience as a litigation secretary in a law firm. A well-established, mid-sized law firm in San Jose is seeking an experienced Litigation Secretary to join their team! If you have at least 5 years of stable experience supporting multiple litigation attorneys, this could be

Secretary Job Requirements: Scheduling estimate appointments and drop off dates.

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Administrative Assistant admin experience not required.Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists

Secretary Job Requirements: Scheduling estimate appointments and drop off dates.

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Administrative Assistant admin experience not required.Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists

Legal Secretary Job Duties: Welcomes guests and clients by greeting them in person or on the telephone; answering or directing inquiries.

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Administrative Assistant admin experience not required.Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists

Secretary Job Requirements: Scheduling estimate appointments and drop off dates.

Target - 1600 Saratoga Ave [Retail Sales / Team Member] As a Front of Store Attendant at Target, you'll: Accurately handle cash register operations; Scan, handle and move merchandise efficiently and safely, including frequently lifting or moving merchandise up to 40 pounds; Resolve guest questions q

Handle phone calls and take messages Schedule staff meetings, which may include reserving conference rooms and ordering food Prepare and traffic invoices, reports, and memos Schedule patient appointments and surgeries, and send appointment reminders and follow-ups via calls or emails Handle mail and

Target - 879 Blossom Hill Rd [Retail Sales / Team Member] As a Front of Store Attendant at Target, you'll: Accurately handle cash register operations; Scan, handle and move merchandise efficiently and safely, including frequently lifting or moving merchandise up to 40 pounds; Resolve guest questions