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Job DescriptionSpread Your WingsJob Description Job Title: Finance Admin Support Reports To: Accounting Manager Summary: The Finance Admin Support (FAS) position is an essential member of the Finance Department, assisting in the oversight and management of the company’s fiscal responsibilities. Under the general supervision of the Accounting Manager, the FAS collaborates with other departments and personnel to ensure accurate bookkeeping, payroll processing, and general fiscal tasks are performed at a high level of quality. The FAS will be expected to provide excellent customer service to others while paying attention to fine details to monitor critical data entries and tasks associated with the department. In addition to general office and finance skills, specific experience with bookkeeping, accounting, AP/AR, data entry, billing, and other office tasks are essential skill sets required for this position. This role is ideal for someone who is naturally organized, has strong math and logic skills, and enjoys working with numbers and processes. Qualifications: • 2+ years bookkeeping/accounting experience (A/R, A/P, reconciliations), • Minimum of 60+WPM, • MS Excel skills above intermediate level (lookups, pivot tables, formulas, not just data entry), • Extensive experience with accounting software (QuickBooks-a plus-, or similar), • Strong attention to detail, accuracy, and organizational skills, • Self-disciplined and dependable by nature – able to work autonomously and provide positive results on assigned tasks and meet deadlines, • Good communication and documentation skillsBenefits:, • Salary: Competitive, based on experience ($68,640.00 to $72,800.00), • Exempt Status: No overtime; general schedule is M-F (8:30-5:30pm) but may require occasional evening and/or weekend work time, • Medical/Dental/Vision Plans, • Paid time off (40 accrued hours per year available after 90-day period), • Sick time (40 accrued hours per year after 90-day period)Responsibilities:, • We are seeking a disciplined, detail-oriented, and proactive candidate to join our team, • You will support Accounts Receivable (A/R), Accounts Payable (A/P), Bank Reconciliations, and assist with other accounting and finance tasks for multiple companies, • Manage and process A/P (vendor bills, refunds, expense reimbursements), • Manage and process A/R (customer payments, credit memos, reconciliations), • Perform monthly bank and credit card reconciliations with high accuracy, • Maintain accurate records of financial transactions in QB software, • Assist with month-end close, and financial analysis, • Support data entry and cleanup in accounting and QB systems, • Collaborating with the Accounting Manager on special projects and process improvements, • Responsible for reconciliation of payroll tax deposits, filing payroll forms with the Internal Revenue Services & Franchise Tax Board, • Responsible for registering new payroll clients with EFTPS & EDD, • Responsible for keeping client(s) book up to date and classified, • Perform office duties; scanning, shredding, answering light-medium phone calls, text, chats, video meets (camera ready), check mail and making office deposits, • Sending out invoices and receiving payments (via email and/or mailing-check and credit card), • Assist Accounting Manager with incorporation set-up, • Perform A/P and A/R duties and well as reconciliation schedules, • Entering vendor invoices, receive and pay bills in a timely manner, • Matching invoices and receipts to cleared transactions, • Renewing business license for all companies / locations 5w272HsRr0

Job Description Are you passionate about making a real difference in your community? Hope Cooperative is a well-respected, award-winning nonprofit providing comprehensive mental health and supportive housing services throughout Sacramento County. We’re looking for compassionate, motivated individuals who want to support some of our community’s most vulnerable neighbors. As we continue to grow, we’re excited to welcome new team members to join our mission! Title: Chief Financial Officer (CFO) Program(s) and Location: Business Administration (Sacramento, CA) Schedule: Full-time exempt, Monday-Friday, may require working some evenings and weekend schedules Pay rate: $190,296 - $220,291 annually Benefits: HOPE Cooperative (aka TLCS, Inc.) offers a competitive benefits package consisting of, but not limited to, the following, and may be subject to change: • 21 PTO days per year (4 weeks & 1 day), • 26 PTO days after the 5th year (5 weeks & 1 day), • 6 days paid sick time, • 11 paid holidays, • 1 Personal Day, • Leadership Development, • Reimbursements, • Eligible for Government Loan Forgiveness Programs, • Employer-paid health insurance for employees and children (Kaiser, Sutter or Western Health Advantage), • HSA Contributions, • Flexible Spending Account, • 401k match, • PTO Cash Out, • Voluntary Dental, Vision, Life Insurance, Accident Insurance, Disability Insurance and more, • Employee Assistance Program, • Regular wage step scale increases, • Flexible start/end times for some positions, • iPhone with unlimited data for personal/professional use and laptop for some positions, • Clinical Supervision towards licensure (for certain positions and upon approval), • CEU days for certain positions, • Up to $500 CEU allowance for certain positions, • Annual BBQ and staff appreciation awards, • Annual Gift Card Program, • Referral Bonuses About the Position: The Chief Financial Officer (CFO) oversees the financial, banking, budgeting, and accounting functions of the Agency and its affiliated entities, and is responsible for supervision of the day-to-day activities of the Agency’s Accounting/Payroll Department. The CFO is also part of the Leadership Team, assisting in making critical decisions for the entire Agency as well as organizational development. The CFO is responsible for ensuring compliance with relevant laws and authorities, as well as implementing sound administrative, financial and cash management practices across a multi-entity organizational structure. Specific functions include overall management of the automated accounting and payroll systems; preparation of annua1 Agency budgets and grant budgets; preparation and presentation of timely and accurate GAAP financial statements; supervision/preparation of periodic claims and required reports to funding agencies, the IRS, California Franchise Tax Board, Secretary of State, and other regulatory bodies; coordination of the Agency’s banking functions; updating and maintaining written accounting and fiscal management procedures; and coordination with private and government auditors. In addition, the CFO provides fiscal oversight for affiliated LLCs, including property-holding entities, and ensures appropriate financial reporting, tax compliance, and inter-entity coordination in support of the Agency’s mission and long-term sustainability. Essential Duties and Responsibilities include the following: Administrative Responsibilities: • Perform accounting, maintain documentation, and prepare reports related to administration of the Employee Retirement Plan sponsored by the Agency, including the review and approval of the annual IRS Form 990., • Oversee financial governance and compliance for affiliated legal entities, including LLCs, ensuring alignment with Agency policies, regulatory requirements, and best practices., • In partnership with the Leadership Team, act as a fiduciary to the Agency’s Profit Sharing Plan and Trust/401(k) Retirement Plans., • Prepare budgets and budget revisions, including preparation of detailed schedules supporting budget line items., • Make recommendations for budget revisions where appropriate., • Ensure complete, accurate, and up-to-date financial records (including general ledger and sub-ledgers) are maintained on all accounting activities of the Agency., • Ensure the Accounting Department is prepared for all audits and site visits conducted by funding oversight agencies and independent auditor(s)., • Review and approve all cash receipts entries, accounts payable coding and journal entries, and initiate such entries when necessary., • Analyze/reconcile general ledger accounts and adjust as necessary., • Prepare cash flow analysis as needed. Monitor bank balances., • Establish and supervise accounting and financial control policies and procedures for fund-raising events., • Meet regularly with the CEO for supervision and to review the Accounting Department’s activities and progress related to the Agency’s financial goals and objectives., • Develop, supervise and modify accounting methods and procedures to conform with GAAP, the regulations of the Agency’s multiple funding sources, and recommendations of the company’s auditing firm., • Prepare accurate and timely accrual basis, GAAP financial statements, with budget-to-actual variances, for distribution to managers, administrative staff, Board of Directors/Finance Committee, funding agencies, and other interested parties., • Prepare monthly Agency financial statements for distribution to management and the Board of Directors., • Prepare monthly budget-to-actual program financial statements for managers., • Prepare/supervise preparation of claims, semi-annual and annual cost reports as required by funding sources., • Develop and prepare other financial management reports as necessary for and requested by Agency management., • Ensure the completion and accuracy of reports to funding sources, and review documentation to ensure Agency and Funding Source standards are being met., • Review annual filings (990, 199, CT-2) prepared by an outside CPA for the Agency and affiliated entities, as applicable., • Prepare or review all necessary filings required by regulatory agencies including: quarterly federal and state payroll tax and retirement plan returns (DE 3's and 941's, etc.), and other filings which may arise as the Agency grows., • Complete all necessary forms and paperwork required by the programs on a timely basis (e.g., Federal forms, State/County forms, etc.)., • Oversee and coordinate all federal, state, and local tax filings for the Agency and its affiliated LLCs, including multi-entity and multi-jurisdictional requirements., • Ensure timely and accurate filings and ongoing compliance with the California Franchise Tax Board, Secretary of State, and other applicable regulatory agencies for all entities., • Manage the flow of information and coordination with external tax advisors and CPAs related to complex organizational and entity-specific tax matters., • Serve as a strategic financial leader during a period of organizational growth that includes multiple affiliated legal entities and mission-driven property assets., • Meet with the CEO for consultation, to review progress related to goals within the program, to recommend changes in program focus and/or budget implications, and to communicate needs and services., • Provide accounting orientation and training for all new Agency staff., • Write new procedures and/or policies approved by the CEO., • Develop, implement and update accounting and reporting systems in the Agency’s Procedures Manual., • Assist the Leadership Team with assigned organizational development activities including mergers, acquisitions, and other major projects including expansions/reductions and related reorganization activities., • Hire and supervise consultants as necessary to carry out accounting, financial, and other tasks as appropriate., • Attend Leadership Team and Managers Meetings, County and other meetings, trainings, seminars and professional skills development programs inside and outside the Agency as needed and/or required., • Coordinate or assist in, special research or management information projects as assigned by the CEO, including collecting data, creating, preparing and distributing various types of reports for evaluation purposes., • Ensure confidentiality and compliance with Agency HIPAA Privacy Policies., • Perform filing, the duplicating of forms and related office functions as needed., • Participate in Agency-wide group activities (e.g. staff breakfasts, picnic, retreat, etc.)., • Travel to other program sites and destinations when necessary. Supervisory Responsibilities: • Supervise all functions related to the Agency’s automated accounting system., • Conduct supervisory meetings and supervise assigned staff indicated on Agency’s Organizational Chart., • Coordinate staff schedules, ensuring appropriate department coverage., • Assess, train, and support direct reports to ensure quality services., • Conduct regularly scheduled performance evaluations on each supervisee according to personnel policies., • Ensure and/or provide needed and required orientation and training to staff., • Ensure completion of, review and approve mileage sheets, petty cash vouchers, budget requests and related program expenses, keeping within budget limitations. Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience: • Minimum of 10 years’ experience in affordable housing real estate development, with at least 5 years in a senior leadership or director-level role with a focus on serving vulnerable populations, especially those transitioning out of homelessness., • Demonstrated success in leading full-cycle development of LIHTC, PSH, and/or affordable housing projects., • Deep knowledge of federal, state, and local housing finance tools, including public-private partnership models., • Proven ability to manage complex budgets, capital stacks, and regulatory compliance., • Experience working with vulnerable populations and a strong understanding of supportive housing principles., • Excellent leadership, negotiation, and relationship-building skills., • Previous experience working with individuals with psychiatric and/or other disabilities, homelessness and substance abuse is highly desirable. Certificates, Licenses, Registrations: • Provide own vehicle, possess a valid California Driver’s License and current vehicle insurance. Driving record must meet, and continue to meet the generalized driving guidelines used by our insurance broker., • Must have at least 3 years of driving experience. Other Skills, Abilities, and Job Requirements: • Ability to pass clearance of various agencies including but not limited to, the Department of Justice, the Federal Bureau of Investigation, the Department of Motor Vehicles, a third party consumer reporting agency, and, perhaps, other agencies., • Consumer of mental health services or a family member of a mental health consumer desirable. HOPE Cooperative (aka TLCS, Inc.) is an Affirmative Action/Equal Opportunity Employer, and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. Our agency embraces a diverse & culturally rich workforce, and we welcome all candidates to apply. To apply, visit our Hope Cooperative – Online Career Center Final Filing Date: Until Filled

Job DescriptionLocation(s): Sacramento, CA Practice/Department: Cultural Internal Title: As-Needed Architectural Historian Work Environment: Hybrid Compensation: $25.65-$31.25 /hourly * Dudek’s journey began in 1980 with a vision to serve Southern California’s water and wastewater agencies. Today, we are a 100% employee-owned firm supporting clients nationwide and delivering projects that improve and protect the built and natural environments of communities throughout the United States. Our work has been recognized by leading industry organizations, and we’ve been honored with multiple national Top Workplace Awards. Our employee-owners are unified by a singular commitment to supporting projects that address key societal issues, such as the transition to renewable energy, infrastructure hardening and repair, environmental protection, and community resilience. Learn more about our award-winning culture, the benefits and perks of being a Dudekian, and the projects you will have the opportunity to shape. Who You Are As an employee-owner, you embrace accountability, working safely, and collaboration while thinking resourcefully and independently. Like all Dudekians, you are curious and solution-oriented, with the ability to adapt quickly to changes and approach challenges with a spirit of innovation. How You’ll Make an Impact Early career professional to support cultural resources services. As Needed Architectural Historian position the candidate will work within the larger Cultural Resources Group and perform various office and field tasks. This position will primarily be office based. The majority of the work will be completed in Dudek’s office, or an agreed-upon hybrid work from home schedule, and some required field survey work. Duties and Responsibilities • Help prepare cultural resources technical reports under CEQA and Section 106 of the NHPA., • Research and write historic context statements. Ability to navigate, coordinate, and conduct online research through various platforms and databases, as well as in-person research at libraries and archival facilities., • Evaluating properties in accordance with local, state, and national historic significance criteria and integrity requirements on State of California Department of Parks and Recreation forms., • Ability to work within fixed budgets and produce deliverables within project schedules and task timelines., • Learn considerations in assessing impacts and effects on historical resources/properties and prepare defensible compliance documentation for CEQA and Section 106 review, • Promote a culture of teamwork, engagement, quality service, and customer satisfaction to our clients., • Enhance Dudek’s professional reputation and demonstrate the ability to be creative and innovative with these tasks while representing Dudek in a professional manner., • Work with project team members to track commitments to support a variety of projects., • Incorporate and respond to feedback on work products, including individual tasks, in a professional manner, • Ability to perform a task and add the knowledge from completing that task as a skill. The skill is then acquired to the extent that the next time the task is requested or assigned, it requires only minimal supervision, instruction, or guidance., • Able to perform basic fieldwork with other architectural historians or alone if necessary., • Ability to build on the knowledge and acquire skills to complete historic context writing and technical report writing tasks with minimal instruction or supervision. Comfortable occasionally interacting with clients and project managers., • Be able to work cooperatively in a team-oriented setting., • Demonstrated knowledge of the history/architectural history of California., • Other duties as needed or required.Minimum Qualifications, • Bachelor’s degree in History, Architectural History, Historic Preservation, or a related field., • Must demonstrate strong writing and solid written and verbal communication skills., • Highly organized with the ability to multi-task in a fast-paced environment., • Must have a valid driver’s license., • Must be proficient in MS Office, in particular Word and Excel., • Self-motivated with interest in learning and growing as a project team member., • Deals with confidential information and/or issues using discretion and judgment (If applicable).Preferred Qualifications, • Master’s degree in History, Architectural History, Historic Preservation, or a related field., • Meets the Secretary of the Interiors Professional Qualification Standards for history and/or architectural history. Working Conditions: Environment • This job operates in a remote or office-based environment and this role routinely uses standard office equipment such as computers, phones, printers, etc., • Working on a computer, sitting, or standing for long periods of time in an office or remote office setting., • Employees must be capable of bending, squatting, climbing ladders, and lifting up to 35 lbs. unassisted; 50lbs in a team lift (two or more employees)., • Attending meetings, both in person and virtually, and speaking on the phone with peers, clients, etc. Dudek is genuinely committed to equal employment opportunities within our company and on our project teams. Dudek is also committed to compliance with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in Dudek’s operations and prohibits unlawful discrimination by any employee of Dudek, including supervisors and coworkers. Equal employment opportunities will be extended to all persons (including those with disability and veteran status) in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, compensation, benefits, discipline, layoff, recall, and termination. Any employee who violates this policy and Dudek’s commitment to equal employment opportunities will be subject to disciplinary action. Dudek is a U.S.-based employer. All positions are based in the United States and require U.S. work authorization. Powered by JazzHR jgAC26fEy0

Litigation Legal Secretary – Sacramento A highly respected and well-established California law firm is seeking an experienced Litigation Legal Secretary to join its Sacramento office. This is an excellent opportunity to work alongside a collegial, results-driven team that is committed to fostering a diverse, equitable, and inclusive workplace. Position Overview This role provides high-level legal and administrative support to multiple attorneys. The ideal candidate is proactive, detail-oriented, and able to work independently while managing competing priorities and strict deadlines. Professionalism, confidentiality, and strong follow-through are essential. Qualifications • 3+ years of experience as a Litigation Legal Secretary supporting multiple attorneys, • Experience across various areas of law strongly preferred, • Knowledge of state and federal court rules and civil procedures, • Strong formatting and document accuracy skills, • Proficiency with Microsoft Office, Adobe Acrobat, and legal DMS/timekeeping systems (iManage, Coyote, or similar), • Administrative hearing and transactional law experience a plus, • High school diploma or GED required; Associate’s or Bachelor’s degree preferred Compensation & Benefits • Hourly rate: $40.00 – $50.00, depending on experience, • Comprehensive health benefits, • 401(k) with profit-sharing contributions, • Supportive, inclusive, and intellectually engaging work environment

Haight Brown & Bonesteel is seeking a detail-driven and proactive professional to fill a hybrid Legal Secretary/Paralegal role supporting our attorneys in civil litigation. This position combines substantive paralegal work with essential administrative responsibilities, making it ideal for candidates who thrive when utilizing both skill sets. You will work with exceptional attorneys and legal professionals in a respectful and supportive environment. Haight is a well-established (over 85 years) civil litigation defense law firm with offices statewide offering outstanding resources. We are a close-knit group of professionals who excel in our practices. This job requires daily commuting with no remote work offered. Duties: Paralegal Responsibilities: • Research law, investigate facts, index and summarize documents including medical chronologies and depositions, • Prepare and finalize discovery responses, court forms, motions, and other legal documents; review discovery responses from opposing counsel, • File documents in federal and state courts, including e-filing and complex litigation filings, • Prepare documents for service of process; prepare case "shell" documents for use by attorneys as well as generate tables of contents and authorities, • Monitor litigation deadlines and assist in the execution of those deadlines, • Coordinate and schedule depositions; prepare and issue subpoenas, • Schedule and notice independent medical exams (IMEs), • Prepare and finalize correspondence and general office communications, • Schedule meetings and manage attorney calendars, • Review incoming mail for calendaring and distribute to appropriate attorney Requirements: • Minimum of 5+ years' experience as a paralegal and/or legal secretary in a law firm specializing in civil litigation on the defense side, • Solid knowledge of state and federal court rules for filing and serving discovery, motions, and pleadings, • Ability to perform legal research, conduct asset searches and basic investigation, draft and issue subpoenas, and draft, summarize, and index discovery and documents, • Experience scanning, coding, uploading, storing, and printing documents, as well as developing and implementing databases to manage, organize, sort, index, analyze, and summarize large volumes of data, • Experience assisting attorneys with mediations, arbitrations, and trials, • Superior organizational and time management skills; excellent attendance and reliability, • High attention to detail; exceptional proofreading skills to ensure that grammar, punctuation, spelling, and formatting are accurate, • Strong interpersonal and communication skills, both verbally and in writing, • High proficiency with Microsoft programs (Word, Outlook, Excel). Knowledge of NetDocuments and CARET Legal is a plus. Ability to learn new software and operating systems. Our firm culture includes a mix of teamwork, good communication, a work/life balance, and career development opportunities. Pay: $70,000–$85,000 per year, depending on experience, with the opportunity to earn up to $10,000 in quarterly bonuses for meeting billable hour requirements on paralegal work We offer a competitive salary and benefits package, including medical, dental, vision, 401(k), life insurance, and flexible spending accounts. All resume submissions are strictly confidential.

Haight Brown & Bonesteel is seeking a detail-driven and proactive professional to fill a hybrid Legal Secretary/Paralegal role supporting our attorneys in civil litigation. This position combines substantive paralegal work with essential administrative responsibilities, making it ideal for candidates who thrive when utilizing both skill sets. You will work with exceptional attorneys and legal professionals in a respectful and supportive environment. Haight is a well-established (over 85 years) civil litigation defense law firm with offices statewide offering outstanding resources. We are a close-knit group of professionals who excel in our practices. This job requires daily commuting with no remote work offered. Duties: Paralegal Responsibilities: • Research law, investigate facts, index and summarize documents including medical chronologies and depositions, • Prepare and finalize discovery responses, court forms, motions, and other legal documents; review discovery responses from opposing counsel, • File documents in federal and state courts, including e-filing and complex litigation filings, • Prepare documents for service of process; prepare case "shell" documents for use by attorneys as well as generate tables of contents and authorities, • Monitor litigation deadlines and assist in the execution of those deadlines, • Coordinate and schedule depositions; prepare and issue subpoenas, • Schedule and notice independent medical exams (IMEs), • Prepare and finalize correspondence and general office communications, • Schedule meetings and manage attorney calendars, • Review incoming mail for calendaring and distribute to appropriate attorney Requirements: • Minimum of 5+ years' experience as a paralegal and/or legal secretary in a law firm specializing in civil litigation on the defense side, • Solid knowledge of state and federal court rules for filing and serving discovery, motions, and pleadings, • Ability to perform legal research, conduct asset searches and basic investigation, draft and issue subpoenas, and draft, summarize, and index discovery and documents, • Experience scanning, coding, uploading, storing, and printing documents, as well as developing and implementing databases to manage, organize, sort, index, analyze, and summarize large volumes of data, • Experience assisting attorneys with mediations, arbitrations, and trials, • Superior organizational and time management skills; excellent attendance and reliability, • High attention to detail; exceptional proofreading skills to ensure that grammar, punctuation, spelling, and formatting are accurate, • Strong interpersonal and communication skills, both verbally and in writing, • High proficiency with Microsoft programs (Word, Outlook, Excel). Knowledge of NetDocuments and CARET Legal is a plus. Ability to learn new software and operating systems. Our firm culture includes a mix of teamwork, good communication, a work/life balance, and career development opportunities. Pay: $70,000–$85,000 per year, depending on experience, with the opportunity to earn up to $10,000 in quarterly bonuses for meeting billable hour requirements on paralegal work We offer a competitive salary and benefits package, including medical, dental, vision, 401(k), life insurance, and flexible spending accounts. All resume submissions are strictly confidential.

Mercor is recruiting Legal Secretaries and Administrative Assistants to work on a research project **for one of the world’s top AI companies.This project involves using your professional experience to design questions related to your occupation as a Legal Secretary and Administrative Assistant

The Unit Secretary provides administrative support to the clinic staff, greets and assists patients with their appointments, and ensures the patients' charts are in order in accordance with Medicare and company policies and procedures. Collects missing pre-admission information from hospital dischar

Secretary Job Requirements: Scheduling estimate appointments and drop off dates.Organizing and maintaining all physical and electronic files.Providing information to callers.Keeping track of all new assignments from insurance companies.Salary : 12-20 per hour Job Type: Full-time Experience: Secr

Secretary Job Requirements: Scheduling estimate appointments and drop off dates.Organizing and maintaining all physical and electronic files.Providing information to callers.Keeping track of all new assignments from insurance companies.Salary : 12-20 per hour Job Type: Full-time Experience: Secr

Job Description About the Position We are seeking a Legal Secretary with Civil Litigation and strong Litigation Calendaring experience. The candidate should have a minimum of 7 years or more of legal office experience, including civil litigation, secretarial, and legal calendaring. The ideal candidate is proficient at litigation calendaring, is a whiz at formatting and creating legal pleadings, is proactive, organized, detail-oriented, and adaptable. Why Choose Our Team? Join our team at York Law Firm and be a part of our mission of handling elder abuse cases, representing injured or abused seniors and their families. Working with our team goes beyond legal procedures; it's about holding negligent and fraudulent defendant facilities accountable while ultimately providing our clients with justice that brings closure and resolution for a broken long-term care industry. Recognizing the significance of each team member's contribution, we invite thoughtful and experienced legal professionals to join us on this mission. As our Senior Legal Secretary, you will have the opportunity to assist our Attorneys in supporting our litigation practice and ensuring quality results. Responsibilities: • Manages civil litigation calendar to ensure all litigation deadlines and appearances are accurately and timely entered, as well as updated with any changes., • Experience with legal calendaring systems to track and report all deadlines, limitations, and appearances. Calculate rule-based deadlines, confirm calendaring deadlines, and provide weekly calendar reports to the team., • Experience with legal case management software (e.g., Clio, Case Peer, Filevine, Smart Advocate, etc.), • Experience with formatting legal briefs and other legal documents for filing with state and federal courts, and knowledge of court filing procedures., • Experience with formatting legal pleadings, motions, appellate briefs, table of contents, table of authorities, and proper legal case citations., • Review documents to be filed for form and procedural compliance. Research and advise attorneys about local court rules and applicable filing procedures., • Knowledge of Rules of Court (Federal, State, and local court rules)., • Checking of tentative ruling and track deadlines, such as Subpoenas, • Review of all daily incoming mail, email, and faxes for triggering events., • Arrange for conference room bookings, seminar registration, and travel., • Setting up Court Calls, court reporters, and videographers' appearances., • Knowledge and experience with state and federal rules for electronic and hardcopy filings, ensuring all court filings are timely and accepted., • Experience with the service of all filed pleadings, motions, discovery, and related legal documents., • Minimum 7 years of prior law firm experience as a legal secretary in a California-based civil litigation practice, with calendaring software experience required., • Minimum 5+ years of experience with court filing and knowledge of California and Federal civil court rules (including California Code of Civil Procedure and California Rules of Court) is required., • Knowledge of Microsoft Word, Excel, Outlook, and court-related systems (e.g. PACER and state court systems) is required., • 5+ years of experience with California-based civil litigation legal calendaring systems and calculating rule-based deadlines., • Experience with Legal Case Management Systems (e.g., Filevine, Clio, Case Peer, Smart Advocate, etc.), • Excellent communication skills, both written and verbal, and business writing skills, • Ability to work and think independently., • Knowledge of legal formats, procedures, and terminology., • 401(k), • Health Insurance, • Dental insurance, • Vision insurance, • 8 paid court holidays

Job Description Job Title: Legal Administrative Assistant Location: Sacramento CA 95814 Salary/Payrate: $80K-$90K annually and AWESOME benefits!!! Work Environment: Hybrid (3 days WFH) Term: Permanent / Fulltime Bachelor’s degree required: No Referral Fee: AMS will pay $500 should the person you refer gets hired JOB DESCRIPTION #LI-AK1 The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrate initiatives, adaptability, and innovation, we invite you to join our team. Key Responsibilities • Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers’ travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required, • Sorts, reads and annotates incoming mail and documents as required., • Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.), • Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders, • Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings, • Establishes and maintains filing and records, in both hard copy and electronic formats., • Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results, • Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools, • Performs and oversees proof reading of briefs and other legal documents, • Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff, • Assists with other department activities as needed, and performs additional duties and responsibilities as assigned Qualifications • Proficiency with rules for court document filings, • Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence, • Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs, • Strong attention to detail, organizational skills and ability to manage time effectively, • Excellent interpersonal skills, communication skills and the ability to collaborate well in a team, • Position also requires the ability to work under pressure to meet strict deadlines. Education & Prior Experience • Bachelor’s Degree or equivalent experience preferred, • Minimum 2 years of experience as a legal secretary/assistant, working in a litigation or labor and employment law practice, • Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing, • Exceptional computer skills with the ability to learn new software applications quickly

Job Description Position Summary Downtown litigation boutique practice seeks a dedicated legal secretary to provide essential administrative and clerical support to attorneys at a firm focused on protecting constitutional property rights and students’ rights. The role involves preparing legal documents, managing schedules, handling client communication, and maintaining confidential records. The ideal candidate is detail-oriented, organized, and able to work in a litigation environment. A positive, can-do mindset is a must, as the role requires proactive problem-solving and a forward-looking attitude. The position presents clear pathways for growth and advancement for the right candidate. Qualifications • High school diploma or equivalent required; associate degree or Legal Secretary certification preferred, • Minimum of 3+ years of experience in a litigation law firm, • Strong experience with appellate and trial support, • Proficient in formatting legal documents and handling electronic court filings, • Extensive knowledge of state, federal, and electronic court filing procedures, • Proficiency in Microsoft Office and legal case management software, • Familiarity with Clio preferred, • Excellent written and verbal communication skills, • Strong organizational skills with the ability to prioritize and multitask effectively, • High attention to detail and accuracy, • Format, and proofread legal documents, including: discovery, pleadings, motions, separate statements, appellate briefs, and petitions for review., • Manage attorneys’ calendars, including scheduling court dates, meetings, deadlines, and appointments., • File legal documents with courts and agencies (electronically)., • Maintain and organize physical and electronic case files., • Handle telephone calls, emails, correspondence, and other communications from clients, opposing counsel, courts, and vendors, including process servers., • Coordinate travel arrangements and prepare expense reports., • Track deadlines, statutes of limitations, and due dates for filings., • Assist with billing, time entry, and invoice processing., • Gather large volume of case-related documentation and format for filing in separate statements and appellate appendices., • Maintain strict confidentiality of sensitive legal information. • Office-based role with potential hybrid flexibility., • May require occasional overtime based on case deadlines or trial schedules. Work Location: In person

Job Description Small insurance defense firm interviewing for experienced legal secretary capable of managing heavy case load. Responsibilities include opening and maintaining files, scheduling depositions and meetings, obtaining records, arranging calendars, monitoring discovery, preparation of pleadings, transcribing legal dictation, typing handwritten reports and correspondence, time entry using Timeslips, answering phones, processing mail, client contact in person and by phone and email. The firm offers a competitive pay scale and benefits. The benefits include health coverage and a 401(k). A list of required qualifications and sample duties are below. • You must meet the minimum qualifications to receive a response to your resume. ** Interview process may include a proof-reading test and preparation of a legal document for service. MINIMUM QUALIFICATIONS • High school graduate minimum, • A positive attitude, • Strong grammar and spelling skills, • Strong organizational skills and attention to detail essential, • Ability to multi-task effectively, • Ability to work independently, • Ability to follow oral and written instructions and established office procedures, • Good communication skills to converse directly with attorneys, clerical personnel, clients, and witnesses, • Knowledge of legal office procedures, • Knowledge of civil litigation, • Understanding of legal terminology, • Knowledge of court procedures for filing documents, including fee schedules, Local Rules, and obtaining hearing dates and tentative rulings, • Proficiency in legal calendaring (appearances and limitations), • Computer proficiency including WordPerfect, Microsoft Word, Outlook, Excel, Timeslips, • Available Full Time (40 hours per week/5 days) PRIMARY FUNCTIONS • Maintain client confidence by keeping client/attorney information confidential, • Organize and maintain all legal files kept on-site, • Maintain a working knowledge of cases and parties involved, particularly clients, • Accurate preparation of documents, including correspondence, pleadings, court forms, • Preparation of documents for court filing and/or service including proper formatting, table of contents/authorities, proof of service, • Maintain attorney calendar by planning and scheduling conferences, depositions, and travel; recording and monitoring court appearance dates, pleadings, and filing requirements, • Schedule couriers, court reporters, witnesses, • Represent attorney by communicating directly with clients, counsel, witnesses, and obtaining information, • Follow up on delegated assignments, • Know when to act and when to refer matters to attorney Company DescriptionSmall insurance defense firm with heavy caseloadSmall insurance defense firm with heavy caseload

Job Description About the Position A boutique civil litigation firm in Sacramento is looking for a Legal Assistant with California-based civil litigation and calendaring experience. The candidate should have a minimum of 3 years or more of legal office experience, including civil litigation, secretarial, and legal calendaring. We are looking for someone who is organized, detail-oriented, dependable, and adaptable. Reliable transportation and a CDL are a must. Why choose our Team? York Law Firm specializes in handling wrongful death and elder abuse cases on behalf of victims and families. Join our team at York Law Firm and be a catalyst for transformative change in people's lives, and make a difference by getting justice for injured and abused seniors and families. Your commitment to compassionate and quality representation will contribute to securing justice, accountability, and closure for our clients swiftly and efficiently within the legal system. Recognizing the significance of each team member's contribution, we invite motivated individuals to join us on this mission. As a Legal Assistant, you will have the opportunity to assist our legal team in ensuring deadlines are met and be committed to quality for both our clients and our firm. Responsibilities • Review of all daily incoming mail, emails, and faxes for calendaring and handling, • File legal documents with the courts, • Checking of tentative rulings, • Arrange for court calls, Zoom appearances, client conference calls, etc., • Assist attorneys with state and federal electronic and hardcopy filings, • Assist with the service of all filed pleadings, • Prepare legal correspondence and legal documents, • Prepare briefs and other legal documents for filing, including proofreading, cite checking, compiling exhibits and appendices, formatting documents according to local rules, and filing documents, • Review documents to be filed for form and procedural compliance, • Research and guide the team about updated applicable filing procedures with vendors and court filing portals, • Knowledge of California Rules of Court and County Court rules related to civil cases The ideal candidate for this position has experience in California-based civil litigation and should possess a keen attention to detail and organizational skills, placing a strong emphasis on accuracy and quality. Demonstrating excellent judgment and discretion, the individual should also be a quick learner with the ability to efficiently manage time and coordinate multiple tasks concurrently. A commitment to follow through and ensure the completion of tasks is crucial for success in this role. We are a large family and very close to one another. Our office is a positive environment that works hard and is fast-paced. A good sense of humor and a flexible attitude do well here. A successful candidate will demonstrate the following capabilities: Qualifications • Minimum 3 years prior law firm experience as a legal admin or legal secretary with calendaring software experience required. California-based civil litigation experience is required., • Graduation from high school or GED; some college or business school is preferred, • Knowledge of California and Federal civil court rules, including California Code of Civil Procedure, California Rules of Court, and local court rules., • Knowledge of Microsoft Word, Excel, Outlook, and court-related systems (e.g., PACER and state court systems), • Knowledge and experience with legal calendaring systems, • Knowledge and experience with Legal Case Management Systems, • Excellent communication skills, both written and verbal, good team player Work Remotely Education: • Microsoft Office Software: 5 years Benefits: • 401(k) - after one year of employment, • Dental Insurance, • Free parking, • Health insurance, • Paid sick time, • Paid time off, • Vision Insurance As a part of our hiring process and in accordance with applicable laws, York Law Firm will conduct a lawful background check after a conditional offer of employment is made. This background check may include verification of employment history, education, professional licenses and references. For roles where legally permissible, consumer credit report and/or driving record may also be reviewed

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Litigation Legal Secretary – Sacramento. Litigation Legal Secretary supporting multiple attorneys.

Secretary Job Requirements: Scheduling estimate appointments and drop off dates.

Haight Brown & Bonesteel is seeking a detail-driven and proactive professional to fill a hybrid Legal Secretary/Paralegal role supporting our attorneys in civil litigation. Legal Secretary Responsibilities:. Minimum of 5+ years' experience as a paralegal and/or legal secretary in a law firm speciali

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