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Job DescriptionLegal Support Specialist (Legal Secretary)Employment Type: Full-Time, Experienced - Employer will be Greenburg Traurig Department: Legal Services CGS is seeking an experienced Legal Secretary to provide high-level administrative, clerical, and legal support for Greenburg Traurig, a large global law firm. CGS brings motivated, highly skilled, and creative people together to solve the government’s most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:- Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers’ travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required- Sorts, reads and annotates incoming mail and documents as required. Answers phones and directs callers to appropriate persons as circumstances warrant- Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.)- Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders- Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings- Establishes and maintains filing and records, in both hard copy and electronic formats.- Enters lawyers’ time as needed and sends to accounting by month-end deadlines. Prepares client billing as required- Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results- Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools- Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents- Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff- Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters- Assists with other department activities as needed, and performs additional duties and responsibilities as assigned Skills & Competencies:- Proficiency with rules for court document filings- Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence- Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs- Strong attention to detail, organizational skills and ability to manage time effectively- Excellent interpersonal skills, communication skills and the ability to collaborate well in a team- Position also requires the ability to work under pressure to meet strict deadlines Qualifications:- Bachelor’s Degree or equivalent experience preferred- Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant- Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing- Exceptional computer skills with the ability to learn new software applications quickly Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client’s specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we’ve been growing our government-contracting portfolio, and along the way, we’ve created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board: For more information about CGS please visit: or contact:Email: #CJ We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job Description Segal McCambridge, a national litigation firm, is seeking an experienced legal assistant to join our Austin office supporting several attorneys in our insurance practice group. The ideal candidate will provide high-level administrative support to focused on defending first-party lawsuits for large national insurance carriers. This position offers exponential opportunity for someone looking to perform challenging work in a collaborative, team environment within a well-established, but growing firm. The candidate’s duties will include: • Supporting high volume, civil defense matters pending in state and federal courts;, • Creating, editing, formatting and finalizing a wide variety of documents including correspondence, memoranda, discovery, pleadings, all types of motions and briefs and other legal documents;, • Filing and serving legal documents in all TX courts;, • Communicating with courts, opposing counsel, clients and vendors;, • Processing vendor invoices and prepare check requests;, • Preparing expense reimbursement forms;, • Maintaining attorney calendars, scheduling court appearances, depositions, meetings and deadlines;, • Opening new files and ensuring proper indexing and filing of original legal documents and electronic files;, • Assisting attorneys in preparing for trials, including organizing exhibits, coordinating witness schedules and drafting trial-related documents;, • Making travel arrangements and appointments for attorney(s) and coordinating meetings, depositions, etc.;, • Entering billable time entries into the firm's timekeeping system accurately and in a timely manner;, • Working collaboratively in a fast-paced team environment, assisting attorneys and supporting colleagues as needed;, • Minimum 2 years’ experience as a legal assistant or secretary in a civil litigation setting;, • Experience with TX State and Federal court procedures and rules;, • Strong understanding of civil litigation procedures, court rules, and legal terminology;, • Excellent organizational and time-management skills with the ability to prioritize tasks and work efficiently under pressure;, • Meticulous attention to detail and accuracy in drafting, editing and proofreading legal documents;, • Proficiency with Microsoft products (Word, Excel, PowerPoint, Outlook), Windows Applications, Internet search engines and electronic court filing and service applications;, • Ability to maintain confidentiality;, • Interpersonal skills necessary in order to communicate and follow instructions effectively;, • 401(k) with match, • Dental insurance, • Employee assistance program, • Employee discount, • Flexible spending account, • Health insurance, • Health savings account, • Life insurance, • Paid time off, • Parental leave Segal McCambridge has built a reputation as a national law firm of accomplished trial attorneys for almost four decades. Founded in 1986, the firm has grown from a four-lawyer shop in Chicago to a national firm with additional offices in Austin, Boston, Denver, Detroit, Ft. Lauderdale, Houston, Indianapolis, Los Angeles, Memphis, New York City, Philadelphia, Pittsburgh, Providence, Roseland, San Francisco, St. Louis, Tampa, Tulsa and Wheeling. The firm routinely counsels and defends clients, including Fortune 500 companies, corporations, and individuals in complex litigation matters including, but not limited to: asbestos, class action, construction, employment, environmental, food and beverage, insurance coverage and bad faith, life sciences, product liability, professional liability, technology and cyber risk, transportation, and warranty.

Job DescriptionDescription: The Paralegal will be responsible for working with attorneys and other departments and/or staff as assigned to provide support through all aspects of litigation in a variety of practice areas. Duties and Responsibilities • Under the supervision of an attorney, coordinate, organize, prepare, and interpret complex legal documents., • Coordinate with attorneys and paralegal Is to direct workflow on various cases., • Review, and maintain documents and case files; compile documents for filing with courts and relevant agencies., • Conduct electronic document reviews, coordinate productions of documents with attorneys, conduct searches of production databases for relevant documents, and conduct other related eDiscovery tasks., • Assist with drafting discovery, pleadings, and status reports., • Organize and conduct case-related team meetings as needed., • Review and draft summaries of discovery responses, document productions, and relevant records., • Assist with preparation and review of materials for court hearings and depositions., • Attend client meetings, conference calls, and other case related meetings with attorneys., • Conduct legal research and document review; perform factual research in internal and external databases and libraries., • Review and process vendor invoices for accuracy., • Coordinate and prepare for trials; attend trials if necessary and provide support to attorneys at court and agency hearings., • Accurately document and bill for all billable work and tasks according to billing procedures; meet annual billable hours requirement., • Communicate and interact with filing clerks, court room assistants and calendar clerks. Qualifications: • At least 1 year of experience preferred, working as a legal secretary or paralegal, preferably with a focus on personal injury, or construction defect cases in the State of Texas., • Paralegal Certificate, • Familiarity with online databases and resources., • Strong organizational skills with the ability to manage multiple tasks and prioritize effectively., • Excellent written and verbal communication skills, with professionalism in client and colleague interactions., • Attention to detail and accuracy in document preparation and file management., • Proficiency in Microsoft Office Suite and other relevant software applications., • Ability to work independently, as well as collaboratively within a team environment., • Knowledge of third-party e-fling providers, including but not limited to One Legal, First Legal, Odyssey File & Serve, and Green Filing, a plus. We are UPSTANDING We prioritize integrity and high character and pride ourselves on an inclusive culture. We are OUTSTANDING We achieve excellent results for our clients by recruiting and developing great attorneys and legal professionals while providing the resources necessary to succeed. We are UNDERSTANDING We listen to our clients, ask questions, communicate clearly, and respond promptly. Our DIVERSITY STATEMENT At Kahana Feld, diversity, equity, and inclusion are a priority. Our culture nurtures a sense of pride, ownership, and passion that transcends titles and roles. We believe that respecting and valuing differences and diverse backgrounds fosters a more collaborative work environment, engenders a better understanding of our clients, and helps us achieve better results. Equal Opportunity Employer Kahana Feld provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Job Type Full-Time, Non-Exempt Supervisory Responsibilities None Work Location In-Office. Hybrid after 90-days of employment Work Schedule 8:30-5:30pm Monday-Friday. Occasional weekends and holidays. Physical Requirements Primarily sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to walk short distances, and/or drive a vehicle to deliver and pick up materials. Work can be performed with or without accommodations. Travel 5-10% domestic travel by car and by plane. Requirements:

Job Description Downtown Austin law firm is seeking a floater legal assistant/ secretary. The floater assists with overflow, special projects and covering a desk when someone is out. This is a great way to get to know the firm and become familiar with the different practice areas. This person is typically the first person offered new job openings in the firm. • 2+ years of law firm experience., • Prior litigation experience is preferred., • Proficiency in Microsoft Word and Styles. Also working knowledge of Microsoft Office, Excel, and PowerPoint., • Exceptional organizational skills, as well as the ability to handle and maintain simultaneous, detail-oriented tasks. The firm offers a competitive salary, full benefits (medical, dental & vision), 401k, paid parking and PTO.

Job DescriptionIP Legal Secretary *5+ years of legal secretarial experience *Patent prosecution experience required with in-depth knowledge of USPTO rules and regulations *Tech-savvy with advanced MS Office Suite and Adobe skills *Organized, time management skills, very good communication skills *Team player with exceptional work ethic *Bachelor's Degree preferred

Job Description Downtown law firm in Austin -- We're looking for an experienced Litigation Legal Secretary to provide full administrative and document processing support. Competitive compensation, paid parking, 401k, PTO and 1 day per week remote. • Provides administrative support including, composing, or preparing documents and correspondence., • Establishes, maintains, processes, and/or oversees electronic files, correspondence, databases, records, certificates, and/or other documents., • Prepares complex legal documents and correspondence requiring knowledge of legal terminology and advanced formatting skills., • Advanced computer and software application skills. Proficiency with Microsoft products, including Word, Outlook, Excel, and Power Point is required. Proficiency with FileSite document management is a plus., • Minimum 7 years experience with a stable work history.

Ascension - Dell Seton Medical Center - 1500 Red River St Austin [Medical Office / Unit Secretary] As an Inventory Clerk at Ascension, you'll: Ensure timely delivery of stock/inventory as needed; Maintain storeroom inventory levels and timely removal of expired products; Investigate and troubleshoo

Job Description Intiva Health is looking for an administrative assistant to join our team in our Austin office. This person will work to support the daily operations of the office. The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. Responsibilities: • Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed., • Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders., • Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible., • Liaise with visitors - Act as point person for office guests., • Communicate policies and procedures - Alert employees of new processes, rules and regulations., • Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed. Requirements: • High school diploma, • 1-2 years experience as an administrative assistant, secretary or receptionist preferred, • Strong organizational, communication, and time-management skills, • Proven ability to work in a fast-paced environment, • Positive, high-energy attitude, • Resourcefulness, creativity, and problem-solving skill set, • Familiarity with office equipment (i.e. printers, fax machines, projectors), • Proficiency in Microsoft Office (especially MS Excel and PowerPoint) Powered by JazzHR iobaVSf4Tl

Job DescriptionBenefits: • 401(k) matching, • Competitive salary, • Employee discounts, • Opportunity for advancement, • Training & development, • Competitive Compensation, • Great Work Environment Responsibilities • Greet patients who walk through the door, • Ascertain their needs and get them checked in, • Pull their medical records, or take a new patient history, • Answer the phone and schedule appointments or answer patient questions, • Maintain comprehensive medical records, as neededQualifications, • Strong customer service skills, • Excellent organizational skills, • Attention to detail, • Familiarity with basic computer programs, such as the Microsoft Office suite, • Previous office experience desired

Scheduling estimate appointments and drop off dates.Organizing and maintaining all physical and electronic files.Providing information to callers.Keeping track of all new assignments from insurance companies.

Thompson Coe, an insurance defense law firm, is seeking a full-time Legal (Litigation) Secretary to provide secretarial support to 4+ attorneys.Qualified candidates will have the following knowledge, skills and abilities:.Provides administrative support to a team of civil litigation defense attorney

Restaurant Depot - 8201 South Congress [Administrative Assistant / Secretary] As a Receptionist at Restaurant Depot, you'll: Answer the telephone and direct the caller to the appropriate associate; Greet and direct visitors; Confirm membership, issue temporary membership cards, and occasionally proc

Job DescriptionDescription: Company Description: Priority Settlement Group of Texas is a growing statewide provider of title insurance, escrow and valuation services. We strive to provide the highest level of customer service to national banks, mortgage companies, credit unions, government agencies, realtors, brokers and investors. A privately owned company, Priority continues to seek out experienced individuals in different markets to help us grow our business. We offer a dynamic working environment, paid training, competitive salary, full medical, dental and vision benefits and a 401k plan. We also support different Tele-commuting options based on the position that the employee is handling. Role Description: We are seeking a highly organized and detail-oriented Senior Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. The Administrative Assistant will report directly to the Office Manager and will be responsible for performing a variety of administrative and clerical tasks. Duties and responsibilities: • Client Reception and Support, • Maintaining clean, organized, presentable client facing spaces, • Mail management- Receive, sort, distribute, scan, and file all incoming mail and FedEx daily, • Administrative Support- assist with general office tasks such as filing, scanning and data entry, • Maintain shared calendar for office, • Order Office supplies, • Process mail in recordings to county clerks’ office Requirements: Experience/Qualifications: • High School degree; additional qualification as an administrative assistant or Secretary will be a plus, • Proven experience as an administrative assistant or office admin assistant, • Knowledge of office management systems and procedures, • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular), • Excellent time management skills and ability to prioritize work, • Attention to detail and problem-solving skills, • Excellent written and verbal communication skills, • Excellent analytical and problem-solving skills., • Effective communication and interpersonal skills., • Ability to handle confidential and sensitive information with discretion., • Ability to sit for extended periods and perform repetitive tasks., • Core business hours are 8:30am-5:30pm, • In-Office: Available for candidates local to Austin, Houston, Harker Heights, or San Antonio, TX. FLSA Status: Non-exempt