Executive Personal Assistant to CEO
hace 3 días
Austin
Executive Personal Assistant (In-Person, Austin, TX) 70% Executive Support • 30% Personal Support Location: Austin, TX (Tarrytown residence + Downtown office) Flighty is a 6-year-old, profitable, category-leading travel technology company. The Founder & CEO is seeking a world-class Executive Personal Assistant to provide seamless, in-person support across business operations, household management, and personal life logistics. This role is ideal for a highly detail oriented operator who enjoys fastidious execution across a wide variety of tasks, anticipates needs before they arise, is excellent at using intuition to follow instructions and takes full ownership of outcomes. Executive & Professional Support • Calendar Ownership: Design a highly intentional, priority-driven schedule; protect focus time; sequence days for maximum productivity., • Inbox Management: Triage emails, draft responses, create templates, escalate only when necessary; maintain exceptionally tight response times., • Travel Coordination: Coordinate with the family and business travel agent to plan detailed domestic/international travel; create briefs, itineraries, contingencies, packing lists; ensure the CEO is always prepared., • Meeting Prep & Follow-Through: Prepare pre-reads, talking points, research summaries, and post-meeting follow-up notes., • Company Operations:, • Coordinate cross-functional priorities with the team across the globe., • Assist with team events, planning off-sites, customer events, and light HR operations., • Support recruiting: interview scheduling, candidate coordination, ATS hygiene., • Document & Knowledge Management: Maintain clean, well-structured internal systems - Drive, Docs, Sheets, SOPs, workflow templates., • Light Content & Design: Draft polished internal and external communications in the CEO’s succinct tone; prepare clean slide decks and one-pagers that reflect Flighty’s brand., • Project Management: Run checklists across CEO initiatives, track deadlines, monitor execution, and ensure no task slips., • Support early operations for side projects, launches, or new initiatives., • Research deep-dive topics quickly and present clear, concise options., • Light office errands like shipping, ordering furniture, managing vendorsPersonal Lifestyle Support, • Assist in healthy eating, habits, mental breaks, and overall wellness, • Coordinate medical, wellness, fitness, and personal appointments., • Manage personal bills, returns, mail handling, online accounts, DMV/travel documents., • Assist with travel planning for family trips; book experiences, dining, and concierge-level logistics., • Light personal shopping, errands, wardrobe organization, and gift sourcing., • Plan small gatherings, dinners, celebrations, and home-hosted events.Household & Property Management, • Overseeing home vendors: cleaners, handyman, gardener, contractors, home services., • Research new vendors for interior design, renovation, appliances, • Coordinate maintenance schedules, repairs, inventory, packages, and light organization., • Manage household accounts, bills, renewals, warranties, and subscriptions., • Maintain documentation and shared checklists across households, ensuring a single source of truth for all operations., • Keep home environment guest-ready and proactively resolve issues before escalation.Family & Child Logistics, • Family vacations in Rocky Mountains every August, will mutually agree on accompanying or not, • Coordinate with Nanny, • Keep CEO on schedule for family obligations, • Occasional driving between Tarrytown, downtown, and local appointments., • Research activities, camps, tutors, or developmental programs as needed.Vehicles & Errands, • Oversee vehicle maintenance, buying, selling, servicing, inspections, registration, fueling, and detailing., • Run local errands: groceries, returns, event prep, pickups/drop-offs around Austin. Financial & Administrative • Manage monthly spending summary, • Coordinate with accountant, financial advisor, and tax preparers., • Track receipts, recurring expenses, reimbursements, and monthly summaries., • Maintain organized documentation for LLCs, trusts, insurance, and personal records., • Support light investment/asset coordination (signatures, closings, wires, vendor comms).What Success Looks Like, • The CEO’s time, focus, and energy are protected and maximized., • Home and office environments run smoothly with minimal input required., • Travel, calendars, inboxes, and operations remain proactive - not reactive., • Details are handled flawlessly; communication is clean, calm, and consistent., • The EPA becomes a trusted partner, operating with full ownership and judgment.Must have qualifications, • 5+ years’ combined EA/PA experience, including direct support to a founder, C-level executive, or HNW individual., • Experience working at a startup, tech company, or within a founder’s life ecosystem., • Long tenure in past roles; demonstrated loyalty, trustworthiness, and stability., • High IQ + high EQ: calm, intuitive, anticipatory, tactful., • Extremely organized, detail-driven, reliable, and solution-oriented., • Self-directed operator who thrives in an early-stage or fast-moving environment., • Exceptional communicator - clear, concise, direct, and professional., • Comfortable working in-person, hands-on, and providing lifestyle + family support., • Must have: Driver’s license, ability to run local errands, and physical presence in Austin., • Required Technical proficiency:, • Familiar with or interested in flying and basic flight tracking., • Google Workspace: Meet, Docs, Sheets (advanced-level skills preferred)., • Apple devices, macOS, Apple Mail, Apple Calendar, • File & Knowledge Systems: Dropbox, Google Drive, • AI: Gemini or ChatGPT, • Travel Tools: Google Flights, • Nice to have technical proficiency:, • Slack, • Linear, • Front (shared inbox), • Project & Task Tools: Linear and Apple Reminders, • Scheduling Tools: Cal.com, • Mercury Banking, • App Store Connect (Apple), • Figma or Keynote for simple one-pagers and decks., • Twitter, • LinkedInWork Style & Expectations, • In-person role (non-negotiable) in Tarrytown home (10%) + downtown office (90%)., • Exceptional attention to detail is non-negotiable. The CEO values precision and quality over speed; he would always prefer the task be done slowly and correctly the first time rather than rushed with avoidable errors., • A strong bias toward zero repeated mistakes - learn quickly, adjust systems, and ensure improvements stick., • Proactive, high-ownership mindset - brings solutions, not problems., • Flexible, reliable, and able to respond and act outside traditional hours when reasonable., • Discreet, professional, and committed to confidentiality., • Compensation: $120,000-$150,000 annual salary, depending on experience., • Healthcare, • Eligible for industry-leading performance bonus