Receptionist / Administrator - Excellence Services, LLC - Menlo Park

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• Excellence Services, LLC

  

  Personal Assistant Manager (2026)

  1 month ago

  $130000 yearly

  Menlo Park

  Location: Atherton, CA, 94027 (On-site) Job Type: Full-Time (40 hours/week), Hourly, Non-Exempt Availability: Typically 9 am - 5:30 pm M-F, with availability for on-call support as needed COMPENSATION: $130,000 - up to $400,000/year (DOE) Discretionary year-end bonus (up to 20%) Health insurance Paid vacation, holidays, sick days Paid meal breaks Regular reviews & significant opportunities for career advancement INTRODUCTION: Join an exclusive, high-end private household as a Personal Assistant Manager, where your leadership will drive the success of household operations. This position offers more than just operational oversight – it provides the unique opportunity to directly influence the daily life and experiences of a prestigious household. As a pivotal figure in a dynamic team, you will play a key role in shaping a culture of excellence, setting the bar for service, and delivering tangible impact to an elite clientele. This is the ideal role for a seasoned professional eager to make meaningful contributions while advancing their career in an inspiring environment. DUTIES: Team / Personnel Management: Recruit, train, and lead a team of Personal Assistants, setting measurable performance goals to ensure exceptional service. Conduct regular reviews to enhance team efficiency and foster a culture of collaboration and excellence. Vendor & Supplier Management: Negotiate and manage vendor contracts, establishing long-term partnerships to ensure high-quality service. Monitor performance against clear targets, optimizing costs and refining processes to meet the household’s standards. Property Management: Oversee estate maintenance through scheduled inspections and predictive maintenance plans to prevent issues and preserve property value. Track upkeep milestones and implement improvements for operational efficiency. Administration and Communication Coordination: Streamline communication with Principals, ensuring timely, accurate exchanges using tools like G-suite. Manage documentation, maintaining organized, secure records with regular process evaluations. Personal Matters and Errands: Coordinate errands and transportation, automating routine tasks (e.g., scheduling deliveries) to prioritize high-value needs. Set measurable goals for efficient, reliable service delivery. Emergency and Flexible Support: Develop contingency plans for urgent requests, such as last-minute travel or event changes, establishing response benchmarks to ensure swift, systematic handling. Confidentiality and Professional Ethics: Enforce rigorous confidentiality protocols, conducting regular audits to protect sensitive information. Train staff on ethical standards to uphold the household’s trust. Document and Data Management: Optimize document and data systems, automating tasks like filing and retrieval for secure, accessible records. Implement process improvements to ensure accuracy and efficiency. REQUIREMENTS: Education & Experience: Bachelor’s degree or higher in Hospitality Management, Property Management, Business Administration, or related field preferred. 5+ years in management roles within luxury hotels, family offices, or private estates. Core Competencies: Leadership & Impact: Proven ability to lead teams, optimize performance, and inspire service excellence while driving meaningful contributions to household operations. Vendor Management: Expertise in managing complex vendor relationships with a focus on delivering value and quality. Organizational Mastery: Superior organizational skills, able to handle multiple priorities with precision and foresight. Communication: Strong written and verbal communication skills in English; additional languages a plus. Technological Proficiency: Skilled with G-suite, iPhone, MacBook, and property management tools. Problem-Solving: Demonstrated ability to think strategically and implement solutions to complex challenges. Confidentiality: Strong commitment to privacy and ethical handling of sensitive matters. Preferred Qualifications: Experience in high-end service environments or event management. Familiarity with global operations or cross-cultural teams. CORE VALUES: Principals' First: Unwavering commitment to meeting the needs of our principals. Learn from Mistakes: Ability to learn from challenges, take accountability, and grow. Conscientiousness: Diligence in performing tasks with precision and care. Dedication: Deep commitment to role, team, and organization. Accountability: Ownership of responsibilities with thorough attention to detail. Independence: Proactive problem-solver with a drive for continuous improvement. Resilience: Ability to thrive under pressure, welcome constructive feedback, and maintain a positive attitude. WHY JOIN US? Elite Environment: Lead operations in a luxurious estate, serving a distinguished clientele. Strategic Impact: Shape the success of a prestigious household through innovative leadership. Career Growth: Access tailored training and advancement opportunities to elevate your career. Innovative Tools: Leverage cutting-edge systems for seamless operations. Competitive Rewards: Enjoy a top-tier salary, performance bonuses, and comprehensive benefits. Collaborative Culture: Thrive in a supportive team that values your contributions.

• Monster

  

  Executive Personal Assistant & Chauffeur (2026B)

  1 month ago

  $72800 yearly

  Menlo Park

  (Private Family Assistant with Driving & Logistics Focus) Location: Atherton, CA 94027 (On-site with local travel) Job Type: Full-Time (40 hours/week), Hourly, Non-Exempt Posting ID: PA-2025B Posting Date: June 12, 2025 Availability: Typical 9 AM - 5:30 PM, Monday-Friday. Be available and on-call as needed. Compensation: $72,800 – $270,000/year DOE Up to 20% discretionary annual bonus Full benefits: Health insurance, vacation, sick days, paid holidays Paid meal breaks Regular performance reviews Travel required as needed At-Will Employment Notice: This is an at-will position. Either the employee or Excellence Services may terminate the employment relationship at any time, with or without cause or notice. About the Role: This newly defined role supports a private household with a strategic blend of personal assistance, transportation, and operational coordination. Reporting to the House Manager and collaborating with a team of PAs, the Executive Personal Assistant & Chauffeur will be hands-on with logistical support, regional driving, project oversight, and high-level discretion. This is not a purely driving position—candidates must be comfortable managing tasks across scheduling, errands, and vendor coordination, while prioritizing confidentiality and proactive service. Key Responsibilities: Personal Logistics & Driving Support Provide safe, professional transportation of Principal(s) across the Bay Area and occasionally statewide. Maintain vehicle presentation, track servicing schedules, and proactively manage upkeep. Execute daily and ad hoc errands such as shopping, courier services, returns, banking, and pick-ups. Respond quickly to unexpected schedule shifts, airport runs, or late-night logistics. Administrative & Vendor Coordination Manage vendor schedules and supervise on-site visits (florists, repairs, stylists, tech services, etc.). Track key project timelines, review contractor quotes, and facilitate approvals. Assist with home inventory, light purchasing, and administrative errands such as mail, storage, or document drop-offs. Maintain digital files, coordinate minor travel bookings or confirmations when needed. Household & Team Integration Support Principals in various household management tasks with poise and initiative. Join staff check-ins to report project updates and ensure aligned task execution. Provide support for small-scale events, guest arrivals, or family travel prep. Qualifications: Bachelor’s degree or equivalent professional experience required. Minimum 3–5 years in a similar hybrid Personal Assistant or Chauffeur capacity. Prior luxury or private household experience strongly preferred. Clean California driver’s license; familiarity with Bay Area roads essential. Proficient in G Suite, iPhone, MacBook, and modern task tools. Highly organized, punctual, and resilient under pressure. Clear communicator with discretion and polished demeanor. Must be legally authorized to work in the U.S. Able to pass extensive background check and screenings. Core Values: Principals First: Act in the best interest of the household at all times. Discretion & Accountability: Uphold privacy and take ownership of results. Efficiency: Work with precision, urgency, and adaptability. Growth-Oriented: Seek learning opportunities and embrace feedback. Integrity: Consistently deliver reliable and respectful service. Why Join Us? Prestige & Professionalism: Operate in a refined, high-expectation setting. Team Culture: Join a respectful, values-driven household team. Advancement: Take advantage of structured reviews and performance incentives. Tools & Tech: Leverage cutting-edge platforms to streamline communication and logistics. Flexibility: Each day presents new challenges across people, places, and priorities. Note: The scope of this position may evolve based on household needs. Applicants must demonstrate flexibility, discretion, and readiness for immediate or phased onboarding. #zr

• Excellence Services, LLC

  

  House Manager / Personal Assistant

  1 month ago

  Menlo Park

  Job Purpose:All personal care and consumer service managers not listed separately.Duties: * Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations. * Accomplishes organization goals by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.Skills/Qualifications:Verbal Communication, Client Relationships, Energy Level, Dependability, Productivity, Customer Service, Attendance, Confidentiality, Emotional Control, Flexibility, Handles Pressure

• Micro1

  

  Remote Legal Specialist

  8 days ago

  Menlo Park

  $105 - $140/hourpayLegalContract Review & NegotiationCase AnalysisRisk AssessmentCorporate LawRegulatory ComplianceLitigation SupportLegal ResearchDue DiligenceDispute ResolutionConfidentiality & EthicsAbout micro1micro1 connects domain experts to the development of frontier AI models. Real-world expertise is turned into training data, evaluations, and feedback loops that improve how models perform. AI labs and enterprises use micro1 to train models and build reliable AI agents through advanced evaluations and reinforcement learning environments. Experts contribute directly to how AI systems learn, reason, and perform across domains like finance, healthcare, engineering, and more. Our platform identifies and vets top talent through an AI recruiter, enabling high-quality contributions at scale.Our goal is to enable 1 billion people to do meaningful work by applying their expertise to AI. We’ve raised $40M+ in funding, and our AI recruiter has powered over 1 million AI-led interviews as our global network of experts grows into the human intelligence layer for AI. Job Title: Legal Specialist Job Type: Contractor Location: Remote Job Summary: Join our customer's team as an expert Legal Specialist, where your expertise will play a pivotal role in shaping robust legal solutions. You will collaborate closely with domain experts and product teams to review, negotiate, and analyze contracts, ensuring legal compliance and risk management in a dynamic, application-driven environment. Key Responsibilities: • Conduct thorough contract review, drafting, and negotiation to optimize business outcomes while managing risk., • Analyze cases and perform in-depth legal research to provide actionable insights and recommendations., • Support litigation and dispute resolution by preparing documentation and assisting internal and external counsel., • Assess regulatory compliance and assist with due diligence for corporate matters, mergers, and acquisitions., • Design system prompts and rubrics for legal applications, engaging in multi-turn conversations with agents to ensure task accuracy and coherence., • Uphold the highest standards of confidentiality and professional ethics in all legal processes and communications., • Collaborate across teams to build and enhance legal tools or applications, leveraging your industry expertise. Required Skills and Qualifications: • Proven expertise in legal principles, corporate law, and regulatory compliance., • Strong contract review and negotiation abilities across a variety of legal domains., • Demonstrated experience in case analysis, risk assessment, and due diligence., • Hands-on experience in litigation support and dispute resolution., • Exceptional written and verbal communication skills, with a keen attention to detail and clarity., • Deep commitment to confidentiality, ethics, and integrity in all legal matters., • Track record of building or contributing to legal applications, tools, or systems. Preferred Qualifications: • Experience designing legal-focused conversational agents, rubrics, or AI-driven workflows., • Background in developing digital legal solutions or productizing legal expertise., • Ability to manage complex multi-turn conversations and system prompt design.

• Career Group

  

  Recruiting Coordinator

  3 days ago

  Menlo Park

  Our client, a growth equity firm, is seeking an experienced Recruiting Contractor to support full-cycle recruiting efforts. This individual will play a key role in managing the end-to-end hiring process, partnering closely with hiring managers, and delivering a seamless and efficient candidate experience. This role is highly execution-focused and ideal for someone who can work independently, manage competing priorities, and drive recruiting processes forward in a fast-paced environment. Please note this is a hybrid, 6-month contract role based in Menlo Park, CA. Pay will be $65-$75/hr. Key Responsibilities: • Manage full-cycle recruiting across multiple open roles, from intake through offer stage, • Partner closely with hiring managers to align on role requirements, timelines, and candidate profiles, • Coordinate and schedule interviews with candidates and internal stakeholders, • Track and manage candidate pipelines within the applicant tracking system, ensuring accuracy and timely updates, • Serve as the primary point of contact for candidates, ensuring a high-quality experience throughout the process, • Support the offer process, including drafting offer letters and coordinating approvals, • Collaborate with external recruiting agencies as needed and help manage candidate flow, • Maintain clear and consistent communication with stakeholders on hiring progress and pipeline status, • Identify opportunities to improve recruiting processes and enhance operational efficiency Qualifications: • 5+ years of experience in recruiting coordination and/or full-cycle recruiting support, • Strong experience managing interview scheduling and high-volume pipelines, • Experience partnering directly with hiring managers and cross-functional stakeholders, • Proficiency with applicant tracking systems (ATS), • Excellent organizational and project management skills with strong attention to detail, • Strong written and verbal communication skills, • Ability to handle sensitive and confidential information with discretion, • Comfortable working in a fast-paced, dynamic environment with shifting priorities Please submit your resume for consideration! You can use to collect and manage your references for free and share them with us or anyone else you choose. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

• Career Group

  

  Junior Executive Assistant

  1 day ago

  Menlo Park

  A highly reputable Venture Capital Firm in Menlo Park, CA is seeking a polished and detail-oriented Junior Executive Assistant to join their team! This is dual role managing the front desk and office coordinator needs while also working with an EA team to support one of the firms top Partners and Chief of Staff with executive assistant tasks. This is a fantastic opportunity to collaborate with a highly experienced and dynamic team in a fast-paced, prestigious environment. The company fosters a team-oriented culture and offers top-tier benefits, competitive compensation, and performance bonuses. ***This is an onsite role with flexible hours and high potential for overtime. Responsibilities: • Greet visitors and serve as the first point of contact at the front desk, • Oversee meeting room scheduling and logistics, catering, and equipment, • Manage vendors, supplies, inventory, and orders, • Assist with administrative tasks and office operations, • Support with internal events as needed, • Provide support to the Executive Assistant team, partner, and Chief of Staff, • Manage complex calendars and schedule appointments, • Assist with providing all meeting prep and materials and meeting logistics, • Arrange travel plans, accommodations, and transportation as needed, • Prepare correspondence, presentations, and research for meetings, • Support special events and project logistics, • Build and maintain relationships with internal stakeholders and external vendors Qualifications: • 2+ years of administrative support experience, • Bachelor’s degree required, • Warm, professional, and proactive attitude, • Strong written and verbal communication skills, • Exceptional attention to detail and organizational skills, • Self-starter with the ability to manage multiple tasks and deadlines Salary: $90,000-110,000, Depending on experience • Performance bonuses and comprehensive benefits package, • Opportunity to work within an elite, well-respected leadership team You can use to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the perfect time to stand out from the crowd. We will consider qualified applicants with criminal histories for employment in a manner consistent with the requirements of the San Francisco Fair Chance Initiative for Hiring.

• Insight Global

  

  Office Coordinator

  2 days ago

  Menlo Park

  Position: Intake Coordinator Address: Menlo Park, CA 94025 Project Duration: May – August ( contract extensions very likely) Shift: 7:30am – 4:30pm (flexible to work any days between Mon – Sat.) Pay $30/hr REQUIRED SKILLS AND EXPERIENCE • 1+ years with previous front desk/reception/check in experience, • 2+ years customer service, • Ability to work onsite full time NICE TO HAVE SKILLS AND EXPERIENCE • DocuSign knowledge, • Experience assisting people with online form completion (ex. on tablets) DESCRIPTION: Hiring a team of intake coordinators to join an electronic device market research study in person.. Day to Day: This person is responsible for efficiently managing the check-in area, ensuring people are greeted warmly and ensuring paperwork is filled out efficiently. Must be tech savvy to assist with online paperwork (via DocuSign) completed on tablets. Ability to multi-task, to manage multiple people “checking in” at once and adapting/prioritizing based on the schedule. Overall, must ensure the check in process moves smoothly for all parties involved in this consumer electronic research study.

• Career Group

  

  Administrative Professional

  3 days ago

  Menlo Park

  Job Title: Administrative Professional Location: Menlo Park, CA Salary Range: $130,000 – $150,000 Bonus: Up to 20%, paid overtime Hours: Full-time, Monday–Friday (4 days in office / 1 day remote) A leading private investment firm is seeking an experienced Administrative Professional to support a group of senior executives and investment professionals. This role requires discretion, strong judgment, and the ability to manage complex priorities in a fast-paced environment. Key Responsibilities: • Manage high-volume, complex calendars with strategic prioritization., • Coordinate internal and external meetings and liaise with internal and external assistants amid frequent schedule changes., • Arrange domestic and international travel and prepare expense reports., • Ensure executives are fully prepared for meetings by organizing materials and documentation., • Maintain accurate contacts and manage confidential files with discretion., • 7+ years of administrative experience, ideally within private equity, investment management, or financial services., • Bachelor’s degree strongly preferred., • High proficiency in Microsoft Office., • Highly organized, detail-oriented, and able to support multiple senior professionals., • Eligible for Equity Participation Program (EPP). Please submit your resume for consideration! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Initiative for Hiring.