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• ABC Legal Services

  

  Accounts Payable Specialist-Part-time

  hace 5 días

  New York

  Job Description About ABC: ABC Legal Service is proud to be the national leader in filing service of legal documents. We are growing and are looking for talented new team members to support our growth and solve exciting challenges! We are a team of 11000+ with offices in New York, Los Angeles, Dallas, Tampa, Chicago, Washington DC, and more. Seattle is our home and headquarters. We've been successful in this unique business for over 40 years and we continue to advance our technology and business processes to remain years ahead of what our competition is able to offer. Job Overview: The Accounts Payable Specialist will help manage the company's expenses. They will assist the accounting team in maintaining vendor records and ensuring timely payments. The ideal candidate provides exceptional support to the accounting team by responding to payment inquiries from contractors and other departments. This position is remote but must be located in New York. Key Responsibilities: • Assist the accounts payable workflow using NetSuite and other programs., • Maintain vendor records for independent contractors, including W-9s., • Interface with the vendor support team to maintain relationships with new and existing vendors., • Ensuring bills are paid in a timely and accurate manner while adhering to departmental procedures., • Tracing transactions with our bank and performing accounting duties such as recording journal entries and reconciling general ledger accounts. Job Requirements: • You have high attention to detail, • You maintain high-performance expectations for yourself and your colleagues, • You have a sense of urgency, • Thrive in a fast paced, ever-changing environment, • Great communicator in person, by phone or in email, • Data entry- speed and accuracy, • You are excited to learn new things and have a desire to improve upon Qualifications: • Associate's degree or higher in Business-related or Accounting-related field preferred., • 3-6 months in an Accounts Payable role preferred., • Experience with Quickbooks, • Proficiency with Microsoft Excel required, familiarity with Microsoft Office products and PDF editors is a plus. Part-time Position (EST) Salary Range: $25.00-$25.00

• IHL Group

  

  Accounts Payable Specialist

  hace 6 días

  New York

  Job Description Summary: IHL is looking for an Accounts Payable Specialist to join our team! This is a fantastic opportunity for someone looking to grow with the company. About IHL: IHL Group is a New York City-Based, trend-driven company specializing in Women and Children’s apparel. IHL Group was established in 2007. Since it opened its doors, IHL Group has securely positioned itself as a recognized manufacturer and wholesaler with its North American and global presence across all major channels. Responsibilities: • Process and verify vendor invoices for accuracy and proper approval., • Prepare and process payments via checks, electronic transfers, and other payment methods., • Reconcile vendor statements and resolve payment discrepancies., • Maintain accurate accounts payable records and documentation., • Monitor payment due dates to avoid late fees and maintain positive vendor relationships., • Assist with month-end and year-end closing activities., • Respond to vendor inquiries regarding invoices and payments., • Ensure compliance with company policies, accounting procedures, and applicable regulations., • Generate accounts payable reports for management as needed., • Collaborate with internal departments to resolve invoice and payment issues. Qualifications: • Bachelor's degree or diploma in Accounting, Finance, or a related field (preferred)., • Proven experience in accounts payable, bookkeeping, or accounting., • Proficiency in Microsoft Excel and accounting software (such as QuickBooks, SAP, Oracle, or NetSuite)., • Strong attention to detail and accuracy., • Excellent organizational and time management skills., • Effective communication and problem-solving abilities. Job Logistics Location: New York, NY – Midtown West Compensation: The anticipated base salary range for this position is $60,000 to $85,000 IHL is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

• Atlas Search

  

  Accounts Payable Administrator

  hace 2 meses

  New York

  Job Description The Accounts Payable Specialist is responsible for processing vendor invoices, ensuring accurate coding, and issuing timely payments. This role maintains vendor records, resolves billing discrepancies, and supports month-end close activities. Key duties include reviewing and matching invoices to purchase orders, processing payments (ACH, check, wire), reconciling vendor statements, and responding to vendor inquiries. The role also ensures compliance with company policies and internal controls. Qualifications include 2–5 years of AP or accounting experience, proficiency in Microsoft Excel and accounting systems, strong attention to detail, and the ability to manage deadlines in a fast-paced environment. Company Description Atlas Search is an executive recruiting firm dedicated to placing accounting, finance, middle office, information technology, human resources, and office / accounting support professionals. Our clients range from Fortune 500 to start-ups and we service all industries ranging from Financial Services to Media & Entertainment. We were founded on the principle of relationships; our firm has been built on partnering with candidates and clients with a focus on their long-term interests. We provide Technology professionals like yourself on a permanent basis for our clients across all industries. Specialties include: Software Engineers, Web Developers, iOS/Android Engineers, Data Analysts, Business Intelligence, Data Engineers, Data Scientists, Help Desk/Desktop Support, Systems Administrators/Engineers, Network Administrators/Engineers, Cloud/DevOps Engineers, Application Support, Business Analysts, Project Managers, IT Managers, CTOs, etc. Atlas Search is an executive recruiting firm dedicated to placing accounting, finance, middle office, information technology, human resources, and office / accounting support professionals. Our clients range from Fortune 500 to start-ups and we service all industries ranging from Financial Services to Media & Entertainment. We were founded on the principle of relationships; our firm has been built on partnering with candidates and clients with a focus on their long-term interests. We provide Technology professionals like yourself on a permanent basis for our clients across all industries. Specialties include: Software Engineers, Web Developers, iOS/Android Engineers, Data Analysts, Business Intelligence, Data Engineers, Data Scientists, Help Desk/Desktop Support, Systems Administrators/Engineers, Network Administrators/Engineers, Cloud/DevOps Engineers, Application Support, Business Analysts, Project Managers, IT Managers, CTOs, etc.

• BATHHOUSE

  

  Accounts Payable Specialist

  hace 4 días

  New York

  Job Description ABOUT BATHHOUSE Bathhouse is where the sauna meets the social scene. Thermal pools, steam rooms, and elite hands-on treatments — all in a sleek, high-energy space. We're the intersection of wellness and social. Equal parts sanctuary and scene. We build spaces where anyone, with any body, can show up and feel better leaving than they arrived. JOB DESCRIPTION We're hiring an Accounts Payable Associate to join our accounting team as we scale. This is a great opportunity for someone looking to build a strong foundation in accounting fundamentals. You'll work directly with our Senior Accountant, learning the ins and outs of AP, reconciliations, and close support in a high-volume, fast-paced environment. If you're detail-oriented, eager to learn, and energized by a real workload from day one, this is the role for you. RESPONSIBILITIES • Invoice intake, coding, and entry across multiple entities in NetSuite, • Vendor communication — onboarding new vendors, collecting W-9s, resolving payment inquiries, • Payment processing and approval routing via Ramp — approximately 170 invoices/month, • Credit card transaction review and coding — approximately 850 transactions/month, • New vendor account setup for entities in pre-open stages, • Contract and document organization, • Support bank reconciliations across 15+ accounts, • Assist with month-end close prep — tie-outs, reconciliations, and work paper organization, • Help maintain prepaid and accrual schedules, • Support journal entry preparation and posting, • Ad hoc reporting and analysis as needed QUALIFICATIONS • Bachelor's Degree in Accounting, Business Administration, or a similar field, • 1-2 years of accounting or Accounts Payable experience (internships count!), • Exposure to NetSuite or a similar ERP is a plus, not required, • Strong AI proficiency — comfortable using AI tools to automate tasks, improve workflows, and increase output, • Proficient in Excel — comfortable with formulas, pivot tables, and basic data cleansing, • Close attention to detail and eagerness to manage volume, • Strong communicator — comfortable with vendor-facing interactions, • Comfortable in a fast-paced, startup environment with evolving processes COMPENSATION & BENEFITS • Base salary: $75,000 - $85,000, • Medical, Vision, and Dental insurance available, • Complimentary unlimited admission to Bathhouse & guest passes, • 50% discount on services, retail products, and restaurant offerings

• Odyssey House INC

  

  Accounts Payable Specialist

  hace 2 meses

  New York

  Job Description TITLE: Accounts Payable, Specialist REPORTS: Controller, Assistant DEPARTMENT: Finance FLSA CODE: Non-Exempt PROGRAM: Wall Street OUR MISSION: Since 1967, Odyssey House has gone beyond helping individuals beat drugs and alcohol. We help rebuild lives. There’s more to recovery than just getting clean. We help individuals get healthy again, too, with medical and dental care, fitness programs, support for your mental health and more. Individuals can stay with their children while in treatment, while learning new life skills, so they can stay together and repair other broken relationships in their lives. We provide educational and work skill trainings, outpatient services and available housing assistance, so individuals can step back into real life with a real future. If that sounds different than other treatment programs, you’re right. Because Odyssey is where recovery gets real. MAJOR FUNCTIONS: Responsible for the processing of all accounts payable. Prepares monthly summaries and other reports as required. SPECIFIC DUTIES & RESPONSIBILITIES: 1. Check invoices with purchase orders & receipts., 2. Prepare vouchers, classify & code the expenses., 3. Record expenses in the general ledger., 4. Process monthly accounts payable bills such as rents, utilities & all insurance, 5. Process petty cash, OMNY cards disbursement, check requests & expense reimbursements., 6. Communicates with vendors and staff to resolve issues., 7. Prepare monthly vendors analyses, open Purchase Orders and vendor statements, 8. Prepare journal entries., 9. Prepares & Files annual 1099 MISC and NEC., 10. Filing, 11. Assist the Assistant Controller with all finance department matters as assigned., 12. Attends regularly scheduled staff meetings., 13. Attends all required training., 14. Participates in quality improvement activities., 15. Adheres to policies on time and attendance and is flexible with scheduling as needed., 16. Other relevant duties as required. EDUCATION, TRAINING, EXPERIENCE, KNOWLEDGE, SKILLS, AND ABILITIES: 1. BA/BS degree one to two years’ experience or, 2. Associate degree with 2-3 years’ experience, 3. Full charge bookkeeper with over 4 years’ experience, 4. Proficiency with computer operation (Microsoft Word, Excel, Pivot Table, and Outlook programs). Microsoft Dynamics is a plus. In addition, Odyssey House offers: • A 35-hour work week (as opposed to a 40-hour work week), • Vacation Plan and Holiday Schedule, • Life Insurance, • Medical Insurance (Two Plans), • Dental and Vision Insurance, • Additional Insurance Coverages (hospitalization, accidental, critical illness coverage), • Long-Term & Short-Term Disability, • Flexible Spending Account/Health Reimbursement Account, • 403(b) Plan, • Corporate Counseling Associates (CCA) EAP benefit, • Ability Assist Counseling Services (through The Hartford), • Commuter Benefits, • Educational Assistance Programs, • Special shopping discounts through ADP Marketplace and PlumBenefits, • RUFit?! Fitness Program, • Pet Insurance, • Legal Assistance, • Optum Financial Service through ConnectYourCare, • Benefit Advocacy Center through Gallagher Odyssey House is an equal opportunity employer maintaining a non-discriminatory policy on hiring of its personnel. Odyssey House, and its operational divisions, will not discriminate against any employee or applicant because of race, creed, color, national origin, sex, disability, marital status, sexual orientation or citizen status in all employment decisions including but not limited to recruitment, hiring, upgrading, demotion, downgrading, transfer, training, rate of pay or other forms of compensation, layoff, termination and all other terms and conditions of employment.

• MedReview

  

  Accounts Payable Specialist

  hace 14 días

  New York

  Job DescriptionMedReview is looking for an experienced Accounts Payable Specialist who thrives in a fast-paced environment and takes pride in accuracy, organization, and delivering exceptional service. If you're someone who enjoys owning the full accounts payable process, solving problems, and working collaboratively across departments, we'd love to hear from you. In this role, you'll manage the complete procure-to-pay process, ensure timely vendor payments, support month-end close activities, and help drive operational excellence within our Finance team. This is an excellent opportunity to join a growing organization where your expertise will have a direct impact. This is a fully on-site position based in our New York City office. Candidates must be available to work in the office Monday through Friday from 9:00 a.m. to 5:00 p.m. Remote work arrangements are not available for this role. What You'll Do Accounts Payable: • Own the full procure-to-pay lifecycle from invoice receipt through payment., • Process high-volume vendor invoices accurately and efficiently using NetSuite., • Verify invoice coding, approvals, and supporting documentation., • Route invoices for approval and proactively follow up on outstanding approvals., • Process vendor payments via ACH, wire transfers, checks, and vendor portals., • Reconcile vendor statements and resolve invoice discrepancies., • Respond professionally to vendor inquiries and payment exceptions., • Maintain accurate vendor records, including W-9 and banking information., • Support annual 1099 reporting., • Maintain organized electronic AP documentation., • Assist with month-end close activities, including AP accruals. Expense Management:, • Review and approve employee expense reports after departmental approval., • Ensure approved Concur expense reports successfully synchronize with NetSuite., • Investigate and resolve synchronization issues with internal teams., • Reconcile expense data between Concur and NetSuite., • Support corporate credit card administration., • Assist with expense audits and reporting. What We're Looking For Required Qualifications: • Bachelor's Degree in Accounting, Finance, Business Administration, or equivalent work experience., • 5+ years of progressive Accounts Payable experience., • Experience with NetSuite or another ERP System., • Experience with Concur Expense or similar expense management software., • Advanced Microsoft Excel skills., • Strong analytical, organizational, and problem-solving abilities., • Excellent communication and customer service skills., • Exceptional attention to detail and accuracy., • Ability to prioritize multiple deadlines in a fast-paced environment. Preferred Qualifications:, • Experience with AP automation tools., • Multi-entity accounting experience., • Knowledge of 1099 reporting requirements. Success in This Role The ideal candidate is: • Detail-oriented and highly organized., • Accountable and dependable., • A proactive problem solver., • Customer-service focused when working with vendors and internal stakeholders., • Comfortable managing multiple priorities while meeting deadlines., • Committed to continuous process improvement. Why Join Us?, • Competitive salary ($80,000-$85,000), • Collaborative and supportive team environment, • Opportunity to make a meaningful impact within the Finance organization, • Stable, growing organization committed to operational excellence Powered by JazzHR PM1R5Je3Q0

• RTM Business Group

  

  Accounts Payable Specialist (Hybrid)

  hace 4 meses

  New York

  Job Description Accounts Payable Specialist RTM Business Group Hybrid in NY, NJ, CT Full-time 51-200 employees · Market Research Originally posted April 2026; this is a 100% hybrid, full-time role Who We Are: RTM Business Group is a professional development conferences and events company working in EdTech, Healthcare, Government, Medical and Banking sectors. We partner with Fortune 1000 companies, catering specifically to the C-suite, providing curated content and peer-to-peer collaboration. Our events are located in major cities throughout the country – LA, Austin, San Diego, Miami, Chicago, DC, etc.. Our team travels together which is a truly unique experience, different from “traditional” work travel, which in turn cultivates interdepartmental relationships and friendships that drive our collaborative culture. About the Role: We’re looking for a detail-oriented and proactive Accounts Payable Specialist to join our team. This role reports into the Controller and plays a critical part in keeping our accounting operations running smoothly by ensuring timely and accurate payment processing, vendor management, and support on commissions. You’ll be part of a team that ensures the accuracy of our records and helps maintain strong relationships with our vendors and partners. The ideal candidate is someone who thrives in a fast-paced environment, has a solid foundation in accounting, and enjoys diving into the details. We offer extensive, ongoing training and a unique opportunity for both collaborative and independent work. This hybrid role is in NY, NJ and CT with 2 days a week in the office. Responsibilities: • Manage the full-cycle accounts payable process, including invoice review, coding, and timely payment processing., • Maintain accurate and up-to-date records of all accounts payable transactions in the accounting system., • Reconcile vendor statements and resolve discrepancies in coordination with internal teams and external vendors., • Ensure proper documentation by matching purchase orders and contracts with invoices., • Prepare and process payment batches, including checks and electronic transfers., • Monitor payment deadlines to ensure on-time disbursements., • Perform credit card and bank reconciliations., • Support month-end close activities and audit preparations., • Maintain compliance with company policies, financial regulations, and internal controls., • Assist in optimizing financial workflows and suggesting process improvements., • Provide accounting support across multiple departments or entities as needed., • Establish and maintain relationships with vendors, addressing inquiries and negotiating payment terms., • Partner with internal departments to resolve payment issues or documentation gaps., • Assist senior finance team members and respond to ad hoc accounting requests., • Calculate commissions based on sales performance and company policy., • Prepare and process timely, accurate commission payments to eligible employees., • Maintain organized records of commission structures, payouts, and supporting data., • Reconcile commission reports with actual sales data and address discrepancies., • Generate reports on commission activity to support payroll and sales leadership.Skills and Qualifications, • Bachelor’s degree in Accounting, Finance, or a related field, • 2–3 years of experience in Accounts Payable or a similar accounting/bookkeeping role, • Strong understanding of AP processes, general ledger coding, accruals, and account reconciliations, • Familiarity with GAAP and awareness of tax laws and regulatory compliance, • Proficiency in accounting software (e.g., QuickBooks), • Skilled in Microsoft Excel, Google Sheets, and other productivity tools for data entry and reporting, • Strong attention to detail, accuracy, and organizational skills, • Effective communication and collaboration skills, • Ability to work independently and cross-functionally within a teamPreferred Qualifications, • Experience in conference or events-related industries, • Familiarity with the following tools and platforms:, • Airtable, • Everstage, • QuickBooks, • HubSpot, • Bill.com, • Microsoft Office Suite (Excel, Outlook, Word, etc.)The Benefits of Working with RTM Business Group, • 15+ PTO Days, • Flexible/Hybrid work model (WFH and Remote opportunities), • Medical/dental/vision coverage, • We offer a 401k matching plan that will begin after 9 months of continuous full time employment, starting on the first month after eligibility, • Pre-tax commuter benefits, • Travel to major cities (all expenses paid), • Opportunity for lateral and vertical movement within the company, inter/intra departmentally Salary $60,000 base RTM Business Group, provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, gender, national origin, age, disability, or any other federal, state, or local protected class.

• Robert Half

  

  Accounts Payable Specialist

  hace 5 días

  New York

  Job DescriptionWe are looking for an Accounts Payable Specialist to support a non-profit organization’s finance operations in New York, New York. This Long-term Contract opportunity focuses on invoice review, purchase order administration, and timely vendor payment coordination while partnering with internal teams and external agencies on financial matters. The role is ideal for someone who is highly organized, detail-oriented, and comfortable managing multiple payment-related tasks in a fast-paced environment. Responsibilities: • Review incoming invoices, compare charges to approved agreements and purchase orders, and ensure billing details are accurate before processing., • Send invoices through the appropriate approval channels, follow up with stakeholders as needed, and address payment or billing discrepancies with vendors and internal partners., • Prepare vendor payment records tied to established purchase orders and submit completed documentation for accounts payable processing., • Create new purchase orders with leadership approval and maintain accurate records for agency-related financial activity., • Monitor open purchase order balances and alert grant or program contacts when additional purchasing authorization is required., • Track outstanding credits, refunds, and deposits, and work with vendors, program teams, and Human Resources to resolve issues promptly., • Partner with Human Resources on onboarding and offboarding activities that affect invoicing, payment setup, or related financial processing., • Recommend workflow improvements, support stronger financial controls, and document procedures for ongoing accounts payable and purchase order management.• Associate’s or bachelor’s degree in accounting, finance, business administration, or a related discipline, or comparable relevant experience., • 1–3 years of experience in accounts payable, invoicing, purchase order coordination, or a related finance support role., • Working knowledge of vendor billing, account coding, invoice processing, and purchase order administration., • Experience with ACH payments, check runs, and other standard accounts payable processes., • Proficiency with financial systems such as NetSuite, QuickBooks, or similar accounting platforms, along with solid Microsoft Excel skills., • Strong attention to detail and accuracy when reviewing financial records and coding invoices., • Effective communication skills with the ability to collaborate across departments and interact professionally with external vendors., • Ability to prioritize multiple assignments, stay organized, and meet deadlines in a dynamic work environment.