Construction administrative assistant jobs in Franklin Square, NYCreate job alerts

Position Overview: We are seeking a detail-oriented and organized Construction Administrator (project coordinator) to join our team. The ideal candidate will have strong administrative skills, a proactive attitude, and experience in the construction industry. As a Construction Administrator (project coordinator) you will provide essential support to our project managers, and construction teams, ensuring smooth operations and efficient workflow. You will be a key part of our team. Key Responsibilities -Provide comprehensive administrative support to project managers and construction teams, scheduling meetings, coordinating communications, managing correspondence, and procuring materials as needed. -Prepare, review, and file construction documents, including contracts, change orders, purchase orders, insurance requests, and permits. -Maintain accurate and organized records (Both electronic and hard copy files). -Answering incoming phone calls and responding to emails in a professional way. Greeting visitors, and maintain excellent organizational and time management skills. -Act as a point of contact for vendors, subcontractors, and various construction services teams and solicit quotes from them for new jobs. -Handle inquiries, resolve issues, and ensure effective communication flow. -Assist in the preparation of project documentation, including bids, proposals, and reports. Track project progress and update project schedule as needed. -Assist with project budget monitoring, prepare reports related to project costs. -Duties, responsibilities, and activities may change at any time with or without notice. Requirements -Excellent communication and interpersonal skills. -Discretion and ability to handle confidential information -Organizational and time management skills. -3+ years of experience as construction administrator, manager, project coordinator, and employed in the construction industry.