Retail Property Administrator
10 days ago
Brentwood
Job DescriptionSalary: Kibo Capital is a family-owned real estate investment and management firm based in Brentwood, Tennessee. We focus on long-term investments in the southeast and own & manage retail, multifamily, and storage assets. As a family-owned enterprise with a generational approach to investing, Kibo Capital places great emphasis on honesty, humility, grit, and servant leadership. Role Summary: Under the direct supervision of the Senior Property Manager, the Retail Property Administrator performs administrative functions of the Property Management Team assuring a high-level of professionalism in property issues, including timely response to and resolution of any tenant requests or concerns. Key Responsibilities: Lease Administration: Manage the entry, organization, and storage of leases and related documents within Appfolio and SharePoint. Ensure all lease information is accurate, up-to-date, and easily accessible. Project Management: Oversee, maintain, & update internal tracking lists (largely in Asana) across capital projects, critical lease dates, and similar deadlines. Ensure timely completion of tasks & follow-ups. Assist with bid proposals & service contracts. Vendor & Tenant Coordination: Manage vendor relationships, including intake, COI verification, and document management. Foster strong relationships with tenants and triage requests. Accounts Payable Management: Oversee and process accounts payable for the retail portfolio, ensuring timely and accurate payment of invoices, maintaining organized records, and coordinating with the accounting team for approval and disbursement. Administrative Support: Overall assistance to the retail property management team including meeting coordination, document control, reporting & written materials. Maintain calendars & travel schedules as necessary. Qualifications: • High school diploma/GED equivalent; Bachelors Degree preferred, • 2+ years of experience in a customer service, administrative support, or real estate-related role, • Ability to give and take direction and to interface with decision makers in a professional manner, • Basic knowledge of financial terms and principles, • High level of attention to detail and accuracy, • Proficient in MS Word, PowerPoint, Outlook, and Excel, • Ability to handle multiple projects and changing priorities, • Excellent collaboration skills in a team setting, • Self-motivated with the ability to work independently while actively supporting team objectives and collaborating with colleagues across functions, • Willingness to travel, • Clean driving record and ability to operate a motor vehicle, • Knowledge of retail commercial lease terms, legal aspects, and property management best practices is preferred At Kibo, full-time employees enjoy a comprehensive benefits package designed to support health, financial security, and worklife balance. Kibo is Certified as a Great Place to Work!