Corporate Events Planner
hace 13 días
Ridgewood
A boutique consulting firm specializing in corporate event production is seeking an experienced Corporate Events Planner to join its small, high-performing team. This role requires approximately 25% travel, including domestic and limited international events. Role Overview The Meeting Planner will support a portfolio of association and corporate event clients, managing logistics, vendor coordination, client communications, and onsite execution for live and virtual meetings. This role is well-suited for a detail-oriented professional with proven corporate events experience who thrives in a fast-paced, hands-on environment and takes pride in delivering seamless event experiences. Base salary range: $110,000–$150,000, dependent on experience Location: 1-2 days/week in Redwood, NJ – a lot of flexibility for remote work weekly – not necessary to go in every week Key Responsibilities Event & Meeting Execution • Support the planning and delivery of live, virtual, and hybrid corporate events and conferences, • Coordinate timelines, deliverables, and logistics across internal and external stakeholders, • Research, contract, and manage vendors including hotels, venues, restaurants, audiovisual partners, and travel-related services, • Lead speaker rehearsals, technical run-throughs, and onsite execution, • Prepare event materials including speaker communications, agendas, badges, signage, and information packets, • Pack, ship, and manage event supplies and materials Client & Member Support • Manage professional client and member communications related to meetings and events, • Facilitate client meetings, correspondence, and ongoing project updates, • Craft and deploy member communications and event-related messaging, • Prepare post-event reporting and client deliverables Marketing, Operations & Administrative Support • Create and maintain firm-owned marketing materials including website content, proposal templates, and digital outreach materials, • Support research initiatives and white paper projects by organizing materials and logistics, • Manage approved budgets, track expenses, and support payment processing for membership dues, • Maintain accurate records and reporting within project management and CRM systems, • Own general administrative responsibilities, including timely response to emails and phone calls Experience & Qualifications • 3+ years of professional experience, with required experience planning corporate events, • Experience working with hospitality and event vendors (hotels, AV, travel agents, venues, restaurants), • Strong client service mindset with polished written and verbal communication skills, • Highly organized, detail-oriented, and able to anticipate needs and prioritize effectively, • Tech-savvy with the ability to problem-solve independently, • Proficiency with Microsoft Office, Zoom, and project management tools; experience with platforms such as CVENT, DocuSign, Trello, WildApricot, MemberClicks, Wix, or similar systems is a plus Work Model, Travel & Physical Requirements • Full-time, remote role with optional access to a Northern New Jersey office, • Approximately 25% travel, including multi-day domestic travel and limited international travel, • Ability to travel by air, train, or car as required, • Must be comfortable packing, lifting, and transporting event materials, assembling displays, and arranging décor You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
