Executive Assistant
2 months ago
$55000–$60000 yearly
Full-time
Flushing, Queens
Summary
Support the CEO primarily and provide additional support to team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently. Maintain and refine internal processes that support high-ranking executives and coordinate internal and external resources to expedite workflows. Manage communication with customers and internal staff to smooth out daily operations and tasks Responsibilities
Provide administrative and office support, such as typing, spreadsheet creation, email, and maintenance of filing system and contacts database
Send Purchase Order and Settlement to suppliers in a timely manner Visit suppliers 2 – 3 days a week, including take supplier material pictures and report inventory
Type up, record and send out invoices and various documentations
Timely bookkeeping related to all facet of businesses
Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics
Maintain professionalism and strict confidentiality with all materials
Organize team communications and plan events, both internal and off-site
Performs detail research work and summarizes findings and proposal.
Support property management dept and conduct related tasks including but not limited to lease management, vendors and tenants communications, etc Required skills & qualifications English & Chinese bilingual College degree. Experience in an administrative role reporting directly to management
Able to drive up to 200 miles radius
Excellent written and verbal communication skills
Strong time-management skills, ability to organize/coordinate multiple concurrent projects
Proficiency with office tools and an aptitude for learning new software and systems Preferred skills & qualifications
Experience in developing internal processes and filing systems
Quick Book or similar accounting software experience
