Office & Admin jobs in Mahwah, New Jersey - Page 6Create job alerts

Job Description Non-profit organization located in Woodcliff Lake is seeking a part-time Administrative Assistant for a long-term temporary position. An Assistant is needed for 20 hours per week. This is an on-site position, and the hours are flexible with the exception of Wednesday. The individual in this role must be available to work from 3pm to 6pm on Wednesdays. Other than that, the hours are completely flexible. Duties will include answering phones, greeting visitors, filing and providing general administrative support to the staff. Must be very proficient with MS Office Suite. The duration of this temporary assignment is approximately six months. Great working environment!

Job Description Join our dynamic property management team and play a crucial role in ensuring the smooth operation of our properties as an Administrative Assistant in our leasing department. If you are an organized, bilingual professional with a passion for providing excellent customer service, we would love to hear from you. Responsibilities: • Coordinate with and support employees, • Establish and maintain good relations with tenants, • Maintain and update resident files, • Provide exceptional customer service, • Communicate with management, residents, vendors, and all outside contacts in a courteous and professional manner, • Working knowledge of Adobe and Microsoft Office Suite: Outlook, Word, and Excel, • Ability to learn property management software (training provided), • Communicate, verbally and written, with tenants, clients, and others., • Ability to scan, make, fill in, and amend PDF forms, • Excellent communication skills, both written and verbal, with the ability to effectively interact with tenants, supervisors, and vendors., • Bilingual proficiency in English and Spanish, enabling effective communication with a diverse tenant population., • Ability to work collaboratively as part of a team and contribute to a positive work environment., • Strong customer service skills, demonstrating empathy, patience, and professionalism when interacting with tenants., • Proficient computer skills, including experience with email communication, data entry, and record-keeping., • Previous experience in a similar administrative or customer service role is preferred but not mandatory

Job Description Looking for a career where you can make a difference in someone else’s life? Where opportunities abound to advance your future, both personally and professionally? The Bristal Assisted Living is the place for you. You’ll thrive in a premier senior care organization that values you as an individual — not just your experience and skillsets, but your unique talents and energy. You’ll enrich the community in which you work, and that community will enrich you. We call what we do at The Bristal “hospitality with a higher purpose.” We know you’ll make an impactful difference. Because the difference is you. Come join us! As a luxury assisted living community, we operate much like a high-end hotel. And that means delivering the ultimate experience in guest services and hospitality every day and in every way. We are seeking an experienced, well-polished and upbeat Concierge Greeter to create an exceptional first impression of our community for those who visit our busy front desk. The attitude, demeanor and knowledge you exhibit in this key resident- and guest-facing position must reflect the excellence of our service and the core values of our brand. You will be in direct contact with residents, resident families, other guests and team members. So, at all times, we expect to you be friendly, courteous and positive, ensuring these encounters are always pleasant and professional. In this role you will be essential in representing the personality of The Bristal. The loving care, attention to detail and superior customer service you bring to your responsibilities as Concierge Greeter are fundamental to the quality of life and the general wellbeing of our residents every day. Must be able to work weekends as needed. Additional responsibilities include: • Answering and redirecting incoming calls with the utmost in professionalism and positivity, • Taking accurate and courteous phone messages and rapidly and patiently responding to requests by residents, • Greeting all visitors warmth and kindness as they enter the community and completing information cards on all appropriate inquiries, • Responding to all resident, guest and team member inquiries in a polite and timely fashion, • Ensuring all emergencies are handled promptly and appropriately, • Keeping the front desk sign in/ sign out logs accurate and up to date, • Clear and confident speaking voice, both in person and over the phone, • Cheerful, upbeat, positive and professional demeanor, • Must be alert and attentive to details, situation and emergencies, • Strong but patient and pleasant communication skills, • Familiarity with MS Office (Excel, Word and Outlook) preferred, • Able to communicate fluently in English, both orally and in written communications, • Must always be respectful and polite to residents, guests and fellow team members, • Must be able to work a flexible schedule