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Office & Admin jobs in Eastchester, New YorkCreate job alerts

  • Dental Office Manager / Treatment Coordinator/Dental Assistant
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    Dental Office Manager / Treatment Coordinator/Dental Assistant
    4 hours ago
    $24–$27 hourly
    Part-time
    Eastchester

    We are seeking a Dental Office Manager/Treatment Coordinator to lead our dental practice. This role combines office management, patient coordination, and teamwork to ensure a smooth, efficient, and welcoming environment. The ideal candidate will possess a strong background in dental office operations, and healthcare management, along with excellent communication skills. Responsibilities: -Greet patients and manage all aspects of patient intake, including collecting medical history and verifying insurance information. -Explain treatment plans, answer patient questions, and scheduling of appointments -Verify insurance benefits, process claims, and handle billing procedures using systems such as Dentrix or Open Dental -Review and update patient records, ensuring compliance with HIPAA regulations and maintaining confidentiality at all times. -Treatment assistance: when necessary, assist with setup/ breakdown of operatories, and assist with patient treatment Qualifications -Minimum 2 years experience in dental office management -Strong knowledge of EMR/EHR systems like Open Dental, Eaglesoft or Dentrix -Familiarity with dental terminology, HIPAA compliance -Excellent communication skills to coordinate treatment plans effectively with patients and staff -Proficiency in dental insurance billing, including claims, pre-authorizations, and verifications

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  • Patient Care Coordinator
    Patient Care Coordinator
    6 days ago
    $20 hourly
    Full-time
    Kingsbridge, The Bronx

    Health Plus Management (HPM) is a Physician Support Organization and market leader in clinical practice management in the physical medicine and rehabilitation market with 50+ locations serving Long Island, NYC, Westchester, Upstate NY, NJ and Connecticut. HPM provides independent physician practices specializing in musculoskeletal care with professional business development, marketing and back-office support typically seen in much larger organizations, thereby enabling clients to start and/or grow their private practice beyond what might otherwise be feasible (while maximizing clinical service and patient care). Health Plus Management is seeking an energetic, patient-centric and detail-oriented Patient Care Coordinator to be the liaison between our physicians and patients. The Patient Care Coordinator will welcome patients and provide them the best customer service throughout their visits. In this role, the Patient Care Coordinator will educate our patients on their specific plans and respond to all inquiries with compassion. Please apply directly on our website: Responsibilities • Provide outstanding customer service to every patient, • Coordinate patient visits to ensure proper progress of treatment plans, • Educate our patients on treatment plans, practice policies, financial responsibility, etc., • Schedule the treatment plan of the physicians with the patient, • Track referrals and treatment plans with patient, • Assist patients to set goals and identify the problem(s) when patients are not meeting their goals, • Assist patients with completion of paperwork when necessary, • Respond to patient inquires in a compassionate and timely manner, • Process medical insurance information, verifying patient eligibility and addressing any patient questions about insurance (liaise with Billing department as appropriate), • Ensure the compliance of treatment plans created by the physicians, • Responsible for maintaining confidentiality of personal information (HIPAA compliant), • Ensure all patient information (demographics, insurance information, etc.) are in the system for follow-up and reporting, • Provide advocacy, information, and referral services to patients, • Act as a back-up to other team members as needed, • Other duties as assigned Knowledge and Experience • 1+ years of relevant medical experience, preferred, • Knowledge of medical terminology & procedures, and the ability to intelligently and confidently converse with patients and is preferred, • Knowledge of EMR system(s), • Strong computer knowledge and windows program including Microsoft word/excel Skills and Abilities • Bilingual (English/Spanish) required, • Excellent verbal and written communication, • Ensuring a great patient experience by delivering outstanding customer service, • Relaying a sense of compassion to our patients, • Exceptional organizational and time-managements skills - the ability to multi-task is a must, • Adaptability and flexibility while working in a fast-paced environment, • Problem-solving ability and aptitude, • Outcome-focused, with an ability to work under pressure, • A solution-oriented mindset and a willingness to 'get your hands dirty', • A strong sense of urgency and focus in accomplishing tasks Physical Requirements: • Prolonged periods of sitting at a desk and working on a computer., • Must be able to lift up to 25 pounds at times. Schedule: Full-Time Pay: $20/hour

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  • Front Desk/administrative assistant
    Front Desk/administrative assistant
    14 days ago
    Full-time
    Manhattan, New York

    Full job description Job Overview We are seeking a dynamic and organized Front Desk/Administrative Assistant to be the welcoming face and efficient coordinator of our office environment. This role is essential in ensuring smooth daily operations, providing exceptional customer service, and supporting administrative functions across various departments. The ideal candidate will be energetic, detail-oriented, and possess a strong ability to multitask while maintaining professionalism. If you thrive in a fast-paced setting and enjoy helping others, this position offers a rewarding opportunity to contribute to our team’s success. Duties • Greet visitors and clients warmly, ensuring a positive first impression for everyone who enters the office, • make sales of the driving lessons and packages, • handle inbound and outbound phone calls, address customer inquiries, • Handle incoming and outgoing correspondence, including emails, mail, and packages with efficiency and confidentiality, • Maintain appointment calendars, schedule meetings, and coordinate appointments using calendar management tools, • Perform data entry, filing, and document proofreading to ensure accuracy and organization of records, • Support office management tasks such as supply inventory and equipment maintenance, • English and and Spanish languages are a MUST, • Proven office experience with strong organizational skills and attention to detail, • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications, • Excellent computer literacy with the ability to adapt to new software quickly, • Previous experience with front desk operations or as a receptionist in medical or dental settings is highly desirable, • Strong communication skills with professional phone etiquette and customer service orientation, • Ability to manage time efficiently in a busy environment while prioritizing tasks effectively, • Clerical experience including data entry, filing, proofreading, and document management, • Paid time off, • Parental leave, • Retirement plan

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  • OFFICE ASSISTANT
    OFFICE ASSISTANT
    22 days ago
    Full-time
    East Bronx, The Bronx

    Position Summary: The Office Assistant provides administrative and clerical support to ensure the smooth and efficient operation of the office. This role involves handling routine office tasks, supporting staff and management, and maintaining organized records and communication systems. Key Responsibilities: Answer and direct phone calls, emails, and other correspondence Greet visitors and provide general assistance Schedule appointments and maintain calendars Prepare, format, and file documents and reports Maintain office supplies inventory and place orders when necessary Perform data entry and update company databases Handle incoming and outgoing mail and deliveries Support other departments with administrative tasks as needed Qualifications: High school diploma or equivalent (Associate degree preferred) Proven experience as an office assistant, administrative assistant, or similar role Strong organizational and multitasking skills Excellent verbal and written communication skills Attention to detail and problem-solving abilities Ability to work independently and as part of a team Key Skills: Time management Customer service Data entry accuracy Confidentiality and professionalism Basic accounting knowledge (preferred)

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  • Bookkeeper office manager
    Bookkeeper office manager
    28 days ago
    $55000–$75000 yearly
    Part-time
    North Side, Mount Vernon

    Looking for a competent bookkeeper with Quickbooks experience and also office manager experience

    Immediate start!
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  • Sales Support Specialist
    Sales Support Specialist
    1 month ago
    Full-time
    South Side, Mount Vernon

    Logotags, a well-established, continually growing full-service promotional company, is looking for a highly energetic and organized professional to join our team! As a Sales Support Specialist, you will play a key leadership role as part of our growing sales team, managing administrative tasks, and ensuring smooth day-to-day operations. This position requires multitasking, attention to detail, and strong communication skills. Prior business, customer service, or management experience is a plus. Responsibilities: Maintain an organized and accessible file system for administrative and sales professionals. Handle all administrative duties for the organization, including email correspondence and document management. Follow up with clients for administrative purposes. Provide administrative assistance to executives and management team members as required. Data entry Create and process sales orders promptly and accurately. Communicate regular updates to supervisors. Customer portal management Qualifications & Requirements: Four-year college degree required BS or BA. Excellent communication skills, including strong writing, verbal, and phone skills. Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint. Experience with creative and design software, such as Canva, Adobe Suite (Photoshop, Illustrator, Acrobat), and Paint. Ability to manage a high volume of emails and prioritize tasks efficiently. Highly organized with strong attention to detail. Energetic and passionate about providing outstanding support IN A TEAM ENVIROMENT Prior business, manufacturing, customer service, or management experience is a plus. Benefits: 401(k) Safe Harbor Plan Health benefits Opportunities for growth within the company If you thrive in a fast-paced environment and enjoy supporting a dynamic sales team, we’d love to hear from you!

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  • Educational Technology Coordinator
    Educational Technology Coordinator
    1 month ago
    $44000–$55000 yearly
    Full-time
    Valhalla

    The Educational Technology Coordinator is responsible for supporting and enhancing the integration of technology within the educational environment of the School of Medicine. This role involves coordinating technology initiatives, providing support to staff and students, and ensuring the effective use of educational technology resources. The coordinator will work closely with educators and administrators, to facilitate technology adoption and ensure a seamless learning experience. Responsibilities Technology Integration: Assist SOM course faculty and staff with upload, organization, and moderation of teaching content in the learning management system Assist in the collection, formatting, and data entry of: The school of medicine curriculum schedule The school of medicine mapping information The school of medicine teaching faculty information Publish daily lecture recordings and link to the SOM learning management system Provide administrative support to SOM teaching faculty in the management and organization of their exam question banks Assist with management of the Phase 3 grading workflow and processes in the SOM learning management system Technical Assistance: Troubleshoot technical issues related to SOM educational technology systems and tools Provide student support and proctoring for in-person SOM high stakes exams and in-person post exam review sessions Communication and Collaboration: Serve as a liaison between educators, students, and staff to facilitate effective communication and collaboration on SOM technology-related projects Provide updates to stakeholders on the status of SOM educational technology initiatives and issues Documentation and Reporting: Assist in the creation and update documentation of SOM educational technology tools and processes Generate reports on SOM educational technology usage, issues, etc Other duties as assigned Qualifications Education requirement: Bachelor’s degree in Educational Technology, Information Technology, Education, or a related field. Technical/computer skills: Demonstrated computer and technical literacy Understanding of instructional technology and best practices for its use in the classroom. Proficiency in Microsoft Office and Adobe Intermediate or higher skill level with Microsoft Excel or other spreadsheet software applications Prior experience: Experience with learning management systems (e.g., Moodle, Canvas, Blackboard) and educational software (Audience response systems, Lecture capture, electronic exam systems, etc.). Other Skills and Attributes: Excellent troubleshooting and problem-solving skills. Discretion and confidentiality in handling sensitive information. Detail-oriented, organized with a high degree of accuracy in work. Professional demeanor and strong interpersonal skills. Strong communication and interpersonal skills, with the ability to work effectively with diverse groups of stakeholders. Physical demands: Able to climb steps without assistive devices; Carry objects up to 100 lbs without assistance; Carry objects greater than 100 lbs with assistance; Able to walk, crawl, run, kneel, and stand for extended periods of time. Environmental demands: Able to perform duties indoors and outdoors without restriction regardless of environmental conditions.

    Immediate start!
    No experience
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  • Front Desk Receptionist
    Front Desk Receptionist
    2 months ago
    $27–$30 hourly
    Part-time
    West Harrison, Harrison

    Are you someone who wants to look forward to coming to work every day? Who enjoys office camaraderie while focusing on daily tasks? We are looking for a reliable Office Administrator who will undertake administrative tasks and ensure that the rest of the staff has proper scheduling-resulting in efficiency and profitability for the practice. The tasks of the office administrator will include answering phones, insurance verifications and submissions, and scheduling proficiency. The office administrator ensures smooth running of our office and contributes in driving sustainable growth. The ideal candidate will be competent in prioritizing tasks, be self-motivated, trustworthy and have a positive attitude. Job hours: Monday, Tuesday & Thursday: 8:30 a.m. to 5:30 p.m. Wednesday & Friday 9 a.m. to 1 p.m. One Saturday a Month (only) 8:30 a.m. to 2 pm. Responsibilities • Coordinate office activities and operations to secure efficiency and compliance, • Manage the schedule/appointments, • Manage phone calls and correspondence (e-mail, letters, packages etc.), • Support budgeting and bookkeeping procedures, • Proven experience as an office administrator, office assistant or relevant role, • Outstanding communication and interpersonal abilities, we are looking for someone who enjoys interacting with people!, • Excellent organizational skills, • Familiarity with office management procedures and basic accounting principles, • Must know Dentrix (!) and some familiarity with Softdent and Dexis a plus, • High school diploma and four years of front-desk dental office experience a must.

    Immediate start!
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  • Secretary/assistant
    Secretary/assistant
    2 months ago
    $20–$25 hourly
    Part-time
    Tuckahoe

    Part-Time Administrative Assistant Needed Small business looking for a dependable part-time secretary to help keep things running smoothly. Duties include: Invoicing and billing Preparing proposals Answering phones General office support Ideal candidate is organized, professional, and comfortable handling multiple tasks. Hours are part-time with some flexibility. If interested, please reach out with your experience and availability.

    Immediate start!
    Easy apply
  • Receptionist
    Receptionist
    2 months ago
    $17–$20 hourly
    Part-time
    Port Chester

    Liberty Tax is a leading tax preparation service provider committed to delivering top-notch customer service and expert tax solutions. We foster a welcoming and supportive environment for our clients and staff. Responsibilities: Provide excellent customer service by greeting clients and assisting with their inquiries. Answer and direct phone calls professionally. Schedule and manage appointments for clients and staff. Perform general filing and organizational tasks. Assist with basic office tasks as needed. Maintain a clean and organized reception area. Communicate effectively with clients, addressing their questions and concerns promptly. Requirements: High school diploma or equivalent. Strong communication skills, both verbal and written. Ability to handle multiple tasks efficiently in a fast-paced environment. Bilingual in English and Spanish is preferred. Basic computer skills for managing appointments and filing work. Strong organizational skills and attention to detail. Friendly, approachable demeanor with a focus on customer service. Benefits: Competitive hourly wage. Opportunity for growth and development within the company. Supportive and friendly work environment. On-the-job training provided.

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  • Licensed Master Social Worker, Spanish, Bronx
    Licensed Master Social Worker, Spanish, Bronx
    2 months ago
    $35–$50 hourly
    Full-time
    Parkchester, The Bronx

    We are looking for a passionate Licensed Master Social Worker to work with seniors in the Bronx. Key responsibilities include: • Visiting adult day care centers, • Providing support through telehealth services The ideal candidate must be fluent in Spanish and have a strong commitment to working with the elderly.

    Immediate start!
    Easy apply
  • Front Desk Receptionist
    Front Desk Receptionist
    2 months ago
    $20–$22 hourly
    Part-time
    Englewood Cliffs

    dental insurance knowledge and people skills

    Easy apply
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