Office & Admin jobs in Alameda, CA - Page 18Create job alerts

Job DescriptionAscend Talent Solutions Job Description Job Description – The Administrative Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Administrative Coordinator will also work with tenants resolving issues and executing on special requests. The successful Administrative Coordinator will work with vendors and other building management team members to ensure procedures are followed throughout the building. Additional responsibilities for the Administrative Coordinator include the following: Responsibilities Include: • Provides direct administrative support to Director, Operations (Account Manager), Chief Engineer (CE) and tenants as needed, • Serves as the main point of contact (POC) for service requests from tenants, • Entry of tenant service requests into work order system, • Ensures that 100% of the Certificate of Insurance (COI) for tenants and contractors are accurate and in compliance with standards, • Enforces compliance with insurance requirements among tenants, contractors, vendors and suppliers. Documents incidents of potential liability to property and equipment and forwards information to appropriate risk management personnel., • Codes and splits invoices based on cost centers and services performed, • Prepares bill backs/re-bills for special tenant requests, • Prepare manual adjustment forms for all miscellaneous tenant service requests and ensure they are billed back/re-billed to tenants monthly, • Ensure engineers take monthly readings from electric meters for tenants that have supplemental units., • Assists in management audits and prepares all files and records in preparation for the audit, • Internal and external correspondence, • Create, maintain, review, purge and forward files to appropriate storage location in accordance with company record retention policy, • Update and file all documents for vendors and tenants and ensure that contract and lease administration files are accurate and up to date, • Maintain and update tenant contact databases, • Organize departmental meeting and travel arrangements, • Enforces compliance with insurance requirements among tenants, contractors, vendors and suppliers. Documents incidents of potential liability to property and equipment and forwards information to appropriate risk management personnel., • Manages the new tenant welcome and orientation program, • Revises and distributes updated property manuals (as needed) within the portfolio with the assistance of the property team members. Property manuals include, but are not limited to the Tenant Handbook, Team Handbook, Hazard Communication Program, Building and Tenant Emergency Response Manuals, Space Utilization Guide and Lease Summary Book, • Processes all aspects of accounts receivable, • Obtains completed W-9 forms from all vendors, • Negotiates office equipment leases and maintenance agreements while ensuring technological advancement of support systems fall within budget guidelines, • 2+ years of previous Coordinator experience with commercial real estate experience a real plus!, • Highly proficient in Microsoft Word, Excel, and Outlook., • Professional, reliable, flexible and have a positive, can-do attitude., • Excellent attention to detail with strong customer service skills and ability to prioritize, • Ability to communicate well in both written and verbal communication forms., • Proactive attitude and volunteers willingly to take on additional responsibilities and assist with other team members’ projects., • Bachelor’s degree and similar work experienceBenefits, • Medical, Dental, and VisionCompensation, • $22 - $25/Hrly

Job Description24-26 At Learn & Play Montessori Schools, we are bringing heart back into education. We are building a connected community of thriving, high-performing schools where people are at the center of our organization. Learn & Play Montessori aims to be one of the best Montessori schools in the greater San Francisco Bay Area. The primary responsibility of the Administrative Assistant is to coordinate all front office activities of the school and regularly communicate with staff and parents to ensure the school is operating at its highest standard. The Administrative Assistant is also responsible for performing routine clerical and administrative functions such as drafting correspondence, scheduling facility tours and appointments, organizing and maintaining records and providing general information to student families and visitors. Responsibilities: • Greet and assist visitors, • Respond to a variety of phone and/or email requests/inquiries in Procare from parents and/or staff in a timely, professional, and courteous manner, • Database management to include the creation, maintenance, and entry of confidential information, • Create and revise systems and procedures by reviewing operating practices, record keeping, forms control, and office layout, • Manage filing systems and attendance records, • Maintain workflow with reporting procedures, • Maintain supply inventory, anticipates needs, places orders and verifies receipt of supplies, • Maintain office equipment and arrange for repairs as needed, • Open and distribute office correspondence, • Share responsibilities for opening and closure of office daily, • Develop and maintain all calendars including staff monthly calendar, vacation calendar and scheduling of on or off-site school-sponsored events, • Attend routine staff meetings, • Schedule meetings and other arrangements for staff, • Communicate and cooperate with other departments to ensure coordination of school activities, • Performs other duties and responsibilities as assigned, • Administrative staff must actively participate in providing classroom support as necessary to meet the overall operational requirements of the school., • A great company with upward mobility, • $24-$26/hr. DOE, • 70% Paid Medical, Dental and Vision, • Paid Time Off (PTO), Paid Sick Leave, 12 Paid Holidays, Paid Week-off in December, • 401K, • Associate Degree or Bachelor’s Degree in Early Childhood Education Preferred, • Proficient computer skills including Microsoft Office and experience with Sharepoint a plus, • Completed 12 Core ECE Units preferred, • Excellent verbal and written communications skills, • Regularly communicate in a positive and effective manner with staff, children, and parents/guardians, • Excellent leadership, organizational, and planning skills, • Ability to adjust to changing schedules and priorities, • In-depth knowledge of administrative management and related functions, • Ability to solve practical problems, multi-task and establish effective priorities, • Able to work both independently and in a team environment

Job Description Office Assistant - Fiscal Starting Salary Range: $42,193 - $50,632 GGRC is looking for a Office Assistant to support our Fiscal Services Department. This role will be based out of our office in San Francisco. Responsibilities: • Provides administrative support to the different sub units within the Fiscal Department, • Coordinate and Schedule meetings as needed, • Answer and direct inquires to the right team as needed, • Act as point of contact for internal and external customers, • Assist and coordinate mailing projects as needed (Annual Statements, notices, rate letter, etc.), • Assist with event and activity coordination for Fiscal Services, • Assist with filing and maintaining Fiscal Files for audit purposes, • Assist with packing, organizing, log files to an outside storage facility as needed, • Generate routine and ad hoc reports as needed., • Generate reports, create tables, mail merges, pivot tables and look ups, • Order and manage supplies for the Fiscal team, • Provide assistance with fiscal related projects and initiatives as assigned by Fiscal Manager., • Assist in the development and implementation of forms and processes., • Other duties and tasks as assigned by the Fiscal Manager and Supervisors., • Perform filing, filing maintenance, and file purging duties, • Prepare/analyze reports, • Prepare information for internal audit and state audits, • Communicate and resolve issues with vendors, staff, and management, • Interact with and assist other internal units Education • High School certification. Bachelor’s Degree is preferred., • Written communication: ability to develop standard business communications, using proper grammar, spelling and punctuation, • Oral communication: ability to convey complex information and ideas in a clear, concise and professional manner, • Ability to work with all levels within the organization, • Ability to operate basic office equipment, including scanners, copiers, faxes, phones, • Advanced knowledge of MS Word®, MS Excel®, MS PowerPoint®, MS Outlook® or similar software applications, • Excellent customer service skills, • Ability to build collaborative partnerships, • Accuracy and Accountability, • Strong organizational skills with exceptional attention to detail and accuracy, • Provide team with direction and purpose focused on quality, efficiency and client outcomes, • Successful implementation through follow-up and project management, • Problem identification and analysis; analytical thinking, • Self-direction and initiative, • Flexibility and Adaptability, • Ability to Prioritize, • Time management, • Collaboration/teamwork, • Experience in multi-cultural settings and/or multi-lingual capacity Benefits What are the benefits to working with GGRC? We offer a comprehensive benefits package including Medical and Dental benefits with a generous employer contribution and additional employer paid Life, Disability and Vision coverage 10% employer contribution to a 403(b) retirement account to help you save for the future! GENEROUS TIME OFF BENEFITS!!! No really, we mean generous: 13 vacation days, 15 sick days, 11 paid holidays, 6 personal holidays, and up to 5 paid days for continuing education What makes GGRC so special? GGRC values diversity, we believe in creating an environment where people of all backgrounds can collaborate to find solutions to complex problems. We are community minded and passionate. GGRC values each person as a full, robust, and unique individual and interacts with each person in a manner that is respectful and responsive. We endeavor to place each person at the center of his, her or their own life. We approach each person as an expert on his, her or their own life and identity with a clear and attentive inquiry into what is important to, as well as important for, that one person (whether coworker or person-served, family member or other stakeholder). How to apply: GGRC values diversity; people of all backgrounds are encouraged to apply. Please complete the application and submit your most recent resume. If you feel that the questions do not accurately capture what you have to offer Golden Gate Regional Center, you are also welcome to attach a cover letter. Applications are being reviewed on a rolling basis so we encourage you to submit yours soon. We look forward to reading your application. Golden Gate Regional Center is an Equal Opportunity Employer.

Job DescriptionOur healthcare client is looking for a Patient Admin Specialist for a contract role with the potential to extend long-term. This is an onsite role in Emeryville. A Brief Overview: The primary responsibility of the Patient Administrative Specialist is to handle new patient coordination, surgery scheduling, and other front office functions in the outpatient clinical setting. A Patient Administrative Specialist supports any and all administrative tasks related to the daily operations of the clinic. What you will do: • Primary Function: Entry, Front Desk, check-in/out., • Greets and welcomes patients and assists them with initial questions regarding appointments, payments, schedules, etc., • Answers multi-line phone, screens and routes calls, takes messages for clinic staff and physicians. Assures appropriate verifications and authorizations are complete before patient sees provider., • Communicate with providers regarding scheduling preferences, and ability to respond to urgent patient needs., • Provide doctor-patient support using reference documents and tools., • Carry out various administrative tasks, including maintaining information and paging directory databases, and processing internal forms., • Utilize all functionality of the telephone system and electronic medical records systems in performing assigned job tasks., • Meet/Exceed organizational and department service standards., • Answers non-clinical CRMs, escalating where appropriate., • Answers non-clinical patient messages, escalating where appropriate., • Managing and distributing faxes, mail, and filing of clinic-specific documentation. Education Qualifications: • High School Diploma/GED. Required Knowledge, Skills and Abilities: • Knowledge of medical terminology., • Knowledge of computer systems and software used in functional area., • Ability to speak and write effectively at a level appropriate for the job., • Ability to provide customer service, solve problems, and manage multiple priorities., • Knowledge of Windows-based office software, computers and operating systems., • Ability to adjust communications to fit the needs and level of understanding of the receiver., • Ability to exercise calmness in stressful situations. Licenses and Certifications:

Job Description Compensation: $23.00 - $25.000/per hour. About Us: One of the reasons why we are the nation’s leading parking management expert is because we recognize that “people” are what makes our company successful. It is this recognition that serves as the foundation and building block for our continued growth and success. Having been in business for over 72+ years, we understand what it means to earn “Every Thank You,” which is treating our clients, partners, guests, and team members with utmost respect and courtesy. As one of the largest privately held management companies, we have the experience, passion, and the know-how to withstand the test of time and to disrupt the new marketplace with exploding new technologies. (Ace Parking. Our Legacy) Culture: We have a strong, distinctive culture – a culture that is heavily influenced by a shared vision, style, and values. Our company values are the glue that binds our business, clients, and team members. There are some common traits that contribute to our unique culture. Clear values, caring, loyalty, humility, and a deep commitment to community are just a few of them. These characteristics often steer our decision-making and define the way we treat our customers, clients, suppliers, and team members. We guard these values and attributes fiercely. About the Position: This position is an integral part of our team, embodying our core values of accountability, communication, family, exceptional service, and profitability. Your primary responsibility is to provide administrative support to our operations department while upholding these values. Work schedule is Monday -Friday, from 8:30am - 5:00pm. Accountability • Manage incoming and outgoing mail and packages., • Perform data entry and maintain databases., • Provide administrative support to the management team., • Serve as a point of contact between team members, clients, and external partners, ensuring clear and professional communication., • Efficiently manage phone calls, emails, and correspondence, responding promptly and routing inquiries to the appropriate parties., • Prepare reports, presentations, and correspondence., • Manage and maintain records and documentation related to facility operations in accordance with company policies and legal requirements., • Foster a sense of belonging and teamwork within the organization, treating colleagues as an extension of your work family., • Answer and screen phone calls, taking accurate messages when necessary., • Provide exceptional administrative support by anticipating needs, solving problems, and ensuring smooth office operations., • Maintain a welcoming and organized office environment that reflects our commitment to exceptional service., • Greet clients, visitors, and guests in a professional and friendly manner., • Process expense reports and invoices., • Order and maintain office supplies. You are a detail-oriented and efficient administrative professional who possesses excellent communication and organizational skills, with the ability to multitask and prioritize effectively. Additional qualifications include: Your Qualifications: • 1-2 years’ experience as an Administrative Assistant preferred., • Strong organizational and multitasking skills., • Excellent written and verbal communication abilities., • Proficiency in office software, including Microsoft Office Suite., • Attention to detail and accuracy in administrative tasks., • Ability to work effectively in a team environment., • $23.00 - $25.000/per hour., • Medical, dental, vision, life insurance coverage, • Flexible Spending Accounts, • 401k, • Vacation/Sick, • Holiday, • Discount programs Ace Parking is committed to the full inclusion of all qualified individuals. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. As part of this commitment, Ace Parking will ensure that persons with disabilities are provided reasonable accommodation. If reasonable accommodation is needed, please email: describing the accommodation.

Job Description High volume dealer in Oakland looking for an experienced contract clerk. Strong accounting skills a must. Knowledgeable with Reynolds & Reynolds system preferred.

Job Description We’re seeking a proactive, detail-oriented Administrative Office Professional who’s looking for more than just a job. This part-time opportunity is ideal for someone who brings deep experience and is now seeking greater flexibility, meaningful engagement, and the chance to contribute without the demands of a traditional full-time role. As our firm continues to grow, you’ll have opportunities to expand your responsibilities, deepen client relationships, and help shape a service model that transforms financial success into lasting significance. You’ll be part of a collaborative team where your presence matters and your contributions are valued. If you’re driven by excellence, enjoy being part of a purpose-led mission, and want to do work that makes a difference, we’d love to hear from you. Compensation: $22 - $27 hourly Responsibilities: • Facilitate communication between our customers and team to ensure customer satisfaction, • Manage all paperwork in the office and create a process for team members to follow to ensure efficiency, • Generate status reports as requested so the team is informed with progress reports, • Serve as the first point of contact—warmly greeting clients and ensuring their experience reflects our people-first values., • Coordinate scheduling, prepare meeting materials, and manage calendars for advisors., • Maintain accurate client records in our CRM (e.g., Redtail) and other platforms., • Support client onboarding, document processing, and compliance tracking., • Liaise with custodians and partners to ensure smooth operations., • Help organize internal workflows and contribute to process improvements.Qualifications:, • Shows ability to quickly finish very detailed work, • Proficient in basic computer software and can quickly learn to use new programs, • Enjoys talking with customers and can communicate through verbal and written channels, • Warm, professional communicator with a client-first mindset., • Able to manage multiple priorities while maintaining accuracy., • Exceptionally organized with keen attention to detail.About Company At PF Wealth Management Group, we’re more than just financial planners; we’re guides helping business owners and families align their wealth with their values. As a boutique firm of CERTIFIED FINANCIAL PLANNER™ professionals, we prioritize people first.

Job Description District Secretary Bay Area Rapid Transit District (BART) City of Oakland, California Annual Salary: $202,957 – $226,000 DOE/DOQ The Bay Area Rapid Transit District (BART) is seeking a seasoned and innovative professional to serve as its next District Secretary, a unique opportunity to contribute at the highest level of governance for one of the nation's premier public transit agencies. The District Secretary oversees a staff of six that provides executive support for the District's Board of Directors and various committees, ensures compliance with open meeting, public records, and election law, and upholds transparency, accountability, and integrity in the management of District records. This role offers the chance to lead meaningful modernization efforts, transformative culture and teambuilding initiatives, and support the Board of Directors and associated committees in navigating complex policy, legal, and operational challenges. The ideal candidate brings expertise in public agency governance, strong leadership and culture-building skills, and a passion for service. This is an exceptional opportunity for a driven and creative leader to make a lasting impact on the Bay Area's most critical transit system. Lead the charge for modern, transparent, and effective governance in service to the Bay Area; apply today! View the full recruitment brochure here:

Job DescriptionDescription: LGTC Group provides Behavioral Health Services throughout the Bay Area. We are looking for someone to fill this role in Oakland. We are looking for a responsible Front Desk/Administrative Assistant to perform a variety of administrative and clerical tasks. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. Ultimately, a successful Front Desk Administrative Assistant should ensure the efficient and smooth day-to-day operation of our office. This is not a work from home position. Needed in the office 5 days a week, Monday through Friday in Oakland, CA .Responsibilities include but not limited to: • Answer phones and return voicemails, • Greet clients, • Organize and schedule appointments, • Write and distribute email, correspondence memos, letters, faxes and forms, • Act as the point of contact for internal and external clients, • Collect Co-pays and payments, • Enter patient information into practice management software, • Filing, creating new patient charts, as well as other clerical duties as assigned, • Maintain a clean and organized reception area, • Proven experience as an administrative assistant or office admin assistant (Preferred), • Working knowledge of office equipment, like printers and fax machines, • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular), • Excellent time management skills and the ability to prioritize work, • Attention to detail and problem solving skills, • Excellent written and verbal communication skills, • Strong organizational skills with the ability to multi-task, • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus, • Able to maintain a positive working relationship with all staff, physicians, and clinical personnel, • Strong customer service skills, • Dental insurance, • Health insurance, • 8 hour shift, • Monday to Friday, • Oakland, CA 94609: Relocate before starting work (Required) Requirements: Qualifications: • Proven experience as an administrative assistant or office admin assistant (Preferred), • Working knowledge of office equipment, like printers and fax machines, • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular), • Excellent time management skills and the ability to prioritize work, • Attention to detail and problem solving skills, • Excellent written and verbal communication skills, • Strong organizational skills with the ability to multi-task, • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus, • Able to maintain a positive working relationship with all staff, physicians, and clinical personnel, • Strong customer service skills, • Familiar with medical practice management software and pharmacology

Job Description Administrative & Marketing Coordinator (San Francisco) We are a medium, dynamic engineering firm located in San Francisco seeking a motivated and detail-oriented individual to join our team as a full-time Administrative Assistant/Marketing Coordinator. This position is ideal for someone who thrives in a fast-paced environment, is highly organized, and has a knack for creativity and communication. Job Description As the Administrative Assistant/Marketing Coordinator, you will play a pivotal role in supporting the day-to-day operations of our firm and driving our marketing efforts. Your responsibilities will include managing administrative tasks, assisting with marketing campaigns, and fostering strong communication with clients and team members. Key Responsibilities Administrative Tasks: • Answering phones, emails, and managing correspondence., • Scheduling meetings and maintaining calendars., • Organizing and maintaining office files and records., • Assisting with billing, invoicing, and other basic bookkeeping tasks., • Ordering office supplies and ensuring smooth office operations. Marketing Coordination: • Assisting in the creation of marketing materials such resumes, Statement of Qualifications (SOQs), SF-330 Forms, • Updating and maintaining the company website (basic knowledge of website platforms is a plus)., • Attend a select number of business development events representing the company., • Helping plan and execute marketing events or outreach initiatives. Required Qualifications • Proven experience in administrative and/or marketing roles., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Quick books Online., • Strong written and verbal communication skills., • Familiarity with social media platforms and basic graphic design tools (e.g., Canva, Adobe Suite) is desirable., • Highly organized with excellent time management skills., • Ability to work independently and prioritize tasks effectively., • Bachelor’s degree or relevant coursework in business, marketing, or a related field (preferred but not required). Schedule & Benefits • Full-time position: 40 hours per week, • In-office work required., • Competitive hourly rate based on experience. How to Apply If you’re enthusiastic about contributing to a growing engineering firm and ready to take on a role that combines administration and marketing, we’d love to hear from you! Please send your resume and a brief cover letter detailing your experience and availability. We are an equal opportunity employer and welcome candidates of all backgrounds to apply. Powered by JazzHR DeOn1ii5IQ

Job Description Bay Psychiatric Associates is an office-based psychiatric practice that offers alternative therapies for psychiatric disorders. We are a dynamic and growing practice that serves patients in the Bay Area. Our mission is to provide quality, compassionate, dedicated services in an ethical manner by offering the latest cutting-edge, alternative therapies to patients who have failed or poorly tolerated conventional psychiatric treatments. To learn more please visit Summary Provides administrative and coordinator support for patients and physicians in the outpatient and interventional psychiatry physicians. Essential Duties • Handles incoming calls and directs callers to proper team member and teams., • Responds and processes all new outpatient service inquires., • Screen, register patients, and schedule new patients for initial consultations., • Maintains provider schedules, and schedules patient appointments., • Sends prescription refills to providers for review., • Collects and processes patients’ balances: copays, deductible, or co-insurance., • Prepare financial paperwork for treatments., • Maintains and updates patient demographics and insurances., • Directs requests and inquiries to appropriate team members as needed for other treatment service lines., • Prepare and send new paperwork., • Review and respond to voicemails: patients, other providers or health centers, insurance inquiries and pharmacy related questions., • Update and complete assigned tasks in database., • Screen new patients with BPA contracted insurances; Verify mental benefits and review patients’ financial responsibility; Assist with authorizations, if needed., • Register new patient(s) in EMR and initiate patient portal to complete paperwork., • Confirm required paperwork is completed including entering required fields: demographics, insurance and add service programs in EMR., • Respond to emails from patients, doctors, and BPA team member and leadership., • Attend staff and department meetings, • Assist other team members as required; including support to Supervisor and/or Manager with monthly reports., • Participates and contributes to training and knowledge with other team members on work assignments and new processes., • Supports Manager with mid and end of month reports Pay: $25.00 - $27.00 per hour Expected hours: 40 per week Benefits: • M-F Schedule no Weekends, • 10 Paid Holidays/ 15 PTO / 2 Floating Holidays, • Medical (Employee + Dependent(s) covered by Employer), • Dental, • Vision, • Life Insurance (Employer Covered), • LTD (Employer covered), • Clinic, • Inpatient, • 8 hour shift, • Insurance verification: 1 year (Required), • Medical office: 1 year (Preferred)

Job Description We are hiring an Administrative Assistant to work out of our San Francisco and Oakland Office! Responsibilities: • Plan, coordinate and execute exciting events for the office and company, working alongside office leader, including lunch and learns, companywide ERG events, office birthday/work anniversary events, office happy hours, office lunches, etc., • Cultivate the office culture for internal and external clients., • Work alongside all admins throughout the company to create a consistent and exciting office experience., • Own the incoming and outgoing mail and package deliver process for the office., • Fill out letters of transmittal as needed., • Maintain the office kitchen, supply room and conference rooms, ensuring a high level of detail for a presentable office space., • Assist in coordinating desk, office, and conference room reservations when needed., • Assist with adding visitors to the building security list., • Assist in coordinating with property management, including floor warden duties., • Assist office leadership with expense reports., • Assist with ordering insurance certificates as needed., • Assist accounting with invoice backup., • Excellent organizational skills., • Proficient in Microsoft Office Suite, • Self - starter, • Strong communication skills, • 1-3 years applicable experience supporting an office with administrative duties. Strong preference for those with experience in the AEC industry., • Work schedule: Monday-Thursday 20 hours per week 10:00am-3:30pm in San Francisco, • Expected to travel and work out of the Oakland office on Wednesdays Physical Demands: Must be able to regularly talk, hear and operate a computer, keyboard and mouse and occasionally lift, pull/push and carry up to 20 pounds with accommodations. Work Conditions: Exposure to constant or intermittent sounds at a low or moderate level consistent with an office setting. Exposure to high-stress, fast-paced, deadline-oriented environment. Travel to other BKF locations and client sites may be required. Benefits • The typical base salary range for this position is $24.00 - $30.00 an hour and will vary depending on skills, experience, education, and geographical location. This is an hourly position paid biweekly., • Competitive salaries, end of year bonuses, profit sharing, and 401k., • Generous vacation and sick time packages, pro-rated for part-time employees, • 8 Paid Holidays, • Education reimbursement, Paid annual dues for professional and societal organizations. BKF Engineers provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. BKF Engineers does not accept unsolicited resumes from recruiters or employment agencies. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and a specific solicitation for the position or other approved engagement request for the position with BKF Engineers, BKF Engineers reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited submittals are done at the risk of the recruiter.

Job Description About MidPen At MidPen, we build communities that change lives. Since 1970, we have been committed to our mission: to provide safe, affordable housing of high quality to those in need; establish stability and opportunity in the lives of residents; and foster diverse communities that allow people from all ethnic, social, and economic backgrounds to live in dignity, harmony, and mutual respect. We develop affordable housing, provide professional property management for all our communities, and coordinate robust onsite support programs that help residents thrive. We are active in 12 Northern California counties and have earned recognition as one of the nation's leading non-profit developers and stewards of affordable housing. Our current portfolio of more than 130 properties is home to 20,000 working families, seniors, and people with special needs. We take pride in delivering affordable housing solutions, and we invite you to join us on a journey toward social, economic, and racial equity. MidPen is, once again, proud to be certified as an official Great Place to Work® in 2025. ABOUT PROPERTY MANAGEMENT The Property Management team is responsible for operating and maintaining our beautiful communities, but beyond that, they are relationship builders — and the heart and soul of MidPen. Rooted in our ICARE values (Integrity, Collaboration, Accountability, Respect, and Excellence), and our Guiding Principles of diversity, equity, inclusion, and belonging, Property Management works closely with our residents, our community partners, and their fellow MidPenners — including close collaboration with our Resident Services team. ESSENTIAL DUTIES • Performs administrative duties (sorts and distributes mail, prepares correspondence, posts and distributes tenant notices and serves as a liaison with internal and external vendors), • Maintains office supplies and equipment; obtains vendor quotations, as needed, • Answers incoming calls and routes messages appropriately, • Ensures organization of front desk, • Complies, maintains, and updates company files, • Assists and monitors Community Policies and House Rules, • Supports residents with work orders and maintains work order log. Ensures work orders are completed and follows up with residents to assure satisfaction, • Assists in new resident application process, • In the event of building emergencies (flood, fire and riots) notifies appropriate emergency or management personnel. Maintains familiarity with emergency evacuation procedures and building systems. (elevator, water shut-off and gas shut off), • Attends in-house and offsite trainings and company events, as required To perform this job successfully, an individual must be a individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the education, knowledge, skill, and/or ability required. Education and Experience • Proficiency using Microsoft Office (Excel, Word, PowerPoint and RealPage) highly preferred, • Demonstrated ability to exercise good judgment and discretion in handling confidential materials and matters, • Excellent interpersonal skills and ability to deal with problems and handle residents and customers in a calm, empathetic manner. Sensitivity to issues facing homeless, disabled and elderly populations, • Strong written and verbal communication skills, • Demonstrated ability to complete assigned tasks independently and ability to meet deadlines using demonstrated time management skills, • Constantly perform desk-based computer tasks, frequently sitting, • Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds PAY RANGE $21.00 - $22.50 Hourly - Pay based on applicable experience and qualifications Benefits and Compensation (see here for full details) • Health Insurance, • Dental, Vision, Life & Disability Insurance, • 403(b) Retirement Investment with Employer Match, • Employee Education Reimbursement Program, • Paid Parental Leave, • FSA for Childcare, Medical, and Commuter Benefits, • EAP Program, • Pet Insurance, • Paid Time Off, • 14 Paid Company Holidays MidPen Housing Corp. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Consistent with its obligations under the law, MidPen Housing Corp. will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Job Description About Nudge Nudge’s goal is to help the brain work better by creating a generalized product that can precisely stimulate and image the brain, entirely non-invasively. We aim to achieve this by developing cutting-edge ultrasound technology to treat neurological and psychiatric disorders, like addiction, and eventually, creating a mainstream consumer device that can modulate mood, focus, sleep, and more. To realize those ambitions, we’re growing a scrappy, multidisciplinary, science and engineering team focused on making the best technology possible for interfacing with the whole brain, and a product that has the potential to improve people’s daily lives more than any other. You will: * Facilitate all elements of the recruiting process, including scheduling, seeing candidates through from coordinating first conversation to offer and onboarding. About you: * Clear, concise communicator * Able to handle multiple simultaneous processes * Smart, hungry, action oriented, high agency and autonomy Compensation range $80,000 - $155,000/year + equity While this represents our expected range based on market data, final compensation will be determined based on your specific qualifications and may be outside this range.

Job Description Note: This position requires employees to be on-site five days a week at the Oakland, CA office during the probationary period, then transitions to a hybrid schedule. Note: You must have at least 3 years of legal billing experience and proficiency with billing software. If you do not meet this requirement, please do not schedule a call, as it will be canceled. About Our ClientOur client is a highly respected law firm with deep roots in California. Known for handling high-profile and complex legal matters, the firm serves a wide range of public and private clients. With multiple offices across the state, theyre recognized for their collaborative, forward-thinking culture and commitment to professional excellence. Job Description • Manage full-cycle billing and collections for assigned attorneys and clients, • Generate, edit, and finalize monthly client invoices, • Review and apply client billing guidelines, • Track and update client budgets and rates in billing systems, • Process write-offs and time entry adjustments as needed, • Prepare daily deposits and post cash receipts, • Coordinate closely with attorneys regarding collections, • Communicate with clients on billing matters professionally and promptly, • Support other finance team members and assist with special projects, • Organize electronic files and documentation accurately, • Minimum 3 years of experience in legal billing using billing software, • Strong skills in MS Excel and general tech-savviness, • Excellent organizational, written, and verbal communication skills, • Prior experience in legal collections is a plus, • Able to handle sensitive information with discretion, • Comfortable multitasking in a deadline-driven environment, • Be part of a highly regarded and award-winning California-based law firm, • Enjoy a collaborative and growth-oriented team environment, • Gain exposure to high-profile legal work and clients, • Hybrid schedule available after probationary period, • Dental insurance, • Health insurance, • Paid sick time, • Paid time off, • Retirement plan

Job DescriptionAscend Talent Solutions Job Description - Job Description - With excellent organizational skills, the primary responsibility of the Billing Specialist will be to assist the Accounting team to ensure the proper and accurate entry and coding of accounting related transactions, invoices, expense reports, and the timely submission of customer invoices and payments. The successful Billing Specialist will be highly proficient in coding invoices to multiple cost centers conforming to standard procedures to ensure proper entry into the financial system and excellent at applying payments accurately. Strong internal and external facing communication skills is required to understand purchases, invoices and payments for proper allocation and reporting. Additional responsibilities for the Billing Specialist include the following: Responsibilities Include: • Prepare and send all customer billing, • Produce the monthly aging report, • Respond to customer billing inquiries, resend bills, and send collection emails, • Codes such items as invoices, vouchers, expense reports, check requests, etc. with correct codes conforming to standard procedures to ensure proper entry into the financial system, • Handles all vendor correspondence via phone or email, • Attaches the corresponding purchase orders to incoming invoices with all supporting documentation., • Investigates and resolves problems associated with processing of invoices and purchase orders., • Processes batch check runs, wire transfers, and ACH transactions., • Assists with the processing of month end accruals for monthly financial reports, and monthly closings., • Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.Position Requirements, • 1 - 2 years invoicing and accounts receivable experience, • Excellent written and verbal communication skills, • Strong organizational skills; must be detail oriented, ability to multi-task, • Proficient in Microsoft Excel and other financial systems.Education, • Bachelor's degree preferred. Benefits, • Medical, Dental, and VisionCompensations, • $24 -$26/hr

Job Description Job Title: Accounts Receivable Collections Clerk Reports to: Accounting Essential Functions: • Daily printing of branch offices checks, client refunds and other manual checks, • Daily processing of numerous vendor invoices and other financial obligations in accordance with the Firm’s internal accounting policies and entry to the bank's online bill payment system BillPay. In addition, payables are scanned, copied and saved in the Accounts Payable folder for future reference., • Process requests for employees’ expense reimbursements, which includes review for approval and correcting the coding entered by the office staff if needed, and entry to the bank’s BillPay for payment., • Update, summarize and issue payment for all Attorney Bar dues through the State Bar Agency Billing Program in mid-January, including IOLTA reporting, • Prepare and submit the firm's 1099 filings in late January, • Review vendor statements and invoices to verify amounts owed, • Respond to vendor inquiries and resolve any discrepancies in billings and payments, • Other related duties as assigned Requirements: • 1-2 years relevant experience, • Strong Excel skills, • Exceptional follow-up and communication skills, • Detail oriented, organized and able to multi-task, • Ability to maintain confidential records and extremely trustworthy, • Ability to work independently and with teams, • Knowledge of working on ebill websites (required) Benefits: • 401(k), • Dental insurance, • Health insurance, • Paid time off, • Vision insurance Schedule: Monday to Friday Job Type: Full-time (37.5 hours per week) Ability to commute/relocate: Oakland, California 94607: Reliably commute or planning to relocate before starting work (Required) Education and Experience: • High school diploma or equivalent

Job Description Salary Range: $65k - $70k annually DUTIES AND RESPONSIBILITIES: · Provide daily HR support and services to all assigned locations (ZONE 1 -SF Corps /DHQ/CRG/Service Ext) · Coordinate the assignment, tracking, and monitoring of required HR training · Prepare and review the weekly Human Resources agenda for Command Finance Council meetings · Distribute approved Command Finance Council decisions to Corps · Submit required paperwork for employment approval from field locations · Oversee the pre·hire and onboarding processes for new hires · Handle all terminations and status changes · Oversee the employee evaluation process (30, 60 and 90 day) for assigned Corps · Assist with employment verification requests · Maintain accurate records in HRIS system · Communicate with stakeholders to address HR•related inquiries and follow·up · Answer various inquiries from leadership and employees on benefits, evaluations, and payroll · Assist with the coordination and execution of HR events · Responsible for Workers Comp Administration for the Golden State Division (GSD) · Ensure compliance with federal, state, and local HR-related regulations · Travel to various Corps locations for onsite HR support · Distribution of incoming mail for the HR Department · Responsible for Recruitment and Posting of open positions within your assigned locations · Work closely with assigned locations to oversee the Kettle Season process, including training, background checks, payroll matters, and other related tasks. · Other related duties as required SKILLS AND ABILITIES: · Knowledge of Microsoft Office Software · Knowledge of Salvation Army practices and organization (preferred) · Strong customer service skills · Bilingual in Spanish or Chinese (preferred) · Organized, self-motivated, assertive, dependable and detail-oriented · Initiative and a proactive approach to identifying and addressing organizational needs. · Analytical and research skills · Strong ethical standards and ability to handle sensitive information with confidentiality. EDUCATION AND EXPERIENCE: · AA degree (required) · Experience in human resources (2 years required) · Bachelor’s Degree in business administration or Human Resources (preferred) · Professional Certification in Human Resources (preferred) · Knowledge of Wage and Hour Laws PHYSICAL REQUIREMENTS: · Ability to lift up to 25 lbs. (usually file boxes) EQUIPMENT USED: · Modern Office Equipment and Relevant Software ADA Statement: Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests if the accommodation needed is reasonable and no undue hardship would result. Acknowledgment of Religious Purposes of The Salvation Army: Please note that The Salvation Army has a religious purpose and status as a church. We ask our employees that they do nothing to their relationship with The Salvation Army to undermine its religious mission. Employees must agree and understand that their services are a necessary part of The Army’s religious purposes and their work-related conduct must not conflict with, interfere with, or undermine such religious programs or The Army’s religious purposes. At-Will: Any employment relationship with this organization is of an “at-will” nature, which means that an Employee may resign at any time and the Employer may discharge an Employee at any time with or without cause. It is further understood that this “at will” employment relationship may not be changed by any written document or by conduct unless such change is specifically acknowledged in writing by an authorized executive of this organization.

Job Description Description They made it easier for me to live, breathe, eat, and stay clean. Without them, Id be waiting somewhere, waiting for someone to give me a chance to live... Client What You Will Do to Change Lives The Billing Specialist is responsible for all billing-related tasks including collection of billing data, data entry into County IRIS, running reports, and reconciliation of data. Shifts Available: Full-Time: 9:00 AM 5:30 PM | Monday Friday What You Bring to the Table (Must Have): * One (1) year of general office experience * High school diploma or a G.E.D. * The ability to work with minimum supervision, set work priorities, and function as a self-starter * This position is contingent upon successful completion and receipt of acceptable results of the applicable post-offer physical examination, 2-step PPD test for tuberculosis, passing applicable criminal background clearances, excluded party sanctions, and degree or license verification * If the position requires driving, a motor vehicle clearance and proof of auto insurance is required prior to hire. Additional regulatory, contractual, or local requirements may apply * Must be at least 18 years of age * Must be CPR, Crisis Prevention Institute (CPI), and First Aid certified on date of employment or within 60 days of employment and maintain current certification throughout employment * All opportunities are contingent upon successful completion and receipt of acceptable results of the applicable post-offer physical examination, 2-step PPD test for tuberculosis, acceptable criminal background clearances, excluded party sanctions, and degree or license verification. If the position requires driving, valid driver license, a motor vehicle clearance and proof of auto insurance is required at time of employment and must be maintained throughout employment. Additional regulatory, contractual, or local requirements may apply

Job Description At The Nieves Law Firm, we believe in creating trusting client relationships. We are a supportive, empowering, and strategic firm that takes the “criminal” out of criminal defense. Our mission is to restore the reputations of those accused of crimes and help them plan for the future. We are seeking a reliable and conscientious Billing Clerk who prides themselves on consistency, accuracy, and order. If these words speak to your detail-oriented, meticulous, and error-averse character, we are looking for you. Compensation: $19 - $20 hourly Responsibilities: • Daily tracking of billable hours, • Securing payments and trust replenishments, • Answering billing questions for clients, • Updating billing, A/R, and other accounting-related reports, • Completing bi-monthly trust accounting, • Working with the Bookkeeper to reconcile invoices, expenses, and trust accounting, • Maintaining A/R targetsQualifications:, • Must have studied accounting or have comparable accounting experience, • Regimented, • Adherence to laws and confidentiality guidelines, • Excellent communication skills, • Proficient in MS Office (especially Excel) About Company At The Nieves Law Firm, we take the criminal out of criminal defense - our mission is to restore the reputation of individuals who have been accused of crimes and help them plan for a better future. Our firm has been named one of the fastest-growing law firms in the nation by the Law Firm 500 for the past three years in a row. Our managing attorney has been named a Northern California Rising Star Super Lawyer every year since 2016, and The Nieves Law Firm has also been recognized for the past three years as one of the fastest-growing companies owned or managed by Florida State University Alumni. We attribute our success to our belief in our core values of Truth, Restoration, Action, Compassion, and Knowledge, and we are looking for team members who will uphold the same values and provide excellent service to clients.