Are you a business? Hire Office & Admin candidates in Richmond County, NY
**Job Summary:** We are seeking a highly organized and detail-oriented individual to join our team as a full-time office manager. In this role, you will provide crucial support to our daily operations by handling various administrative and project management tasks with efficiency and professionalism. The ideal candidate should be able to manage time effectively, communicate clearly, and contribute to a positive work environment. Must have the ability to commute for in-person position. **Responsibilities:** General Administrative Support: · Answer and direct phone calls in a courteous and professional manner. · Scheduling of projects and service calls. · Manage email correspondence and prioritize messages for timely responses. · Maintain and organize office files, records, and documentation. Data Entry and Record Keeping: · Input and update data in spreadsheets, CRM, and other systems. · Ensure accuracy and completeness of information in records and reports. Communication: · Draft and edit documents, memos, and other written materials. · Assist in internal and external communication as needed Bookkeeping: · QuickBooks invoicing, accounts payable, weekly reporting and collections. Special Projects: · Support various projects and initiatives as assigned by supervisors. · Take initiative to improve and streamline administrative processes. **Requirements:** · Proven experience as an administrative assistant or in a related role. · Strong organizational skills and attention to detail. · Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). · Excellent communication and interpersonal skills. · Ability to handle confidential information with discretion. · Flexible schedule and ability to work part-time hours. · QuickBooks Online experience. Preferred Qualifications: · Knowledge of QuickBooks and basic bookkeeping principles. · Previous experience in a similar administrative role. · Knowledge of Microsoft Office. · Knowledge of Jobber platform (training provided) **Application Process:** Interested candidates should submit a resume and cover letter detailing their relevant experience and availability. Applications will be accepted through June 30, 2024. Interviews will be scheduled for shortlisted candidates. Our company is an equal opportunity employer. We encourage applications from candidates of all backgrounds and experiences. · Job Type: Full Time · Salary: $25.00 - $30.00 + per hour with opportunity for increase · Expected hours: 40 per week · Benefits: Paid time off · Schedule: Day shift, Monday-Friday Experience: · Customer service: 5 years · QuickBooks Online: 2 years · Full charge bookkeeping (Preferred) Job Type: Full-time Pay: $25.00 - $30.00 per hour based on experience/ability Expected hours: No less than 40 per week Benefits: - Employee discount - Paid time off - Professional development assistance Schedule: - 8 hour shift - Monday to Friday - Ability to Commute: - Staten Island, NY 10310 (Required) Ability to Relocate: Staten Island, NY 10310: Relocate before starting work (Required) Work Location: In person
Job Description - Virtual Assistant We desire to recruit a hardworking and diligent Virtual Assistant to join our dynamic team at Vetta Flooring. We are seeking an individual to perform administrative duties and support our business operations. As a virtual assistant, you will be responsible for scheduling, managing calendars, and executing travel arrangements. You will also be expected to complete online research, compile and distribute report and handle various administrative tasks. Monday - Friday : 9:00 am to 5:00 pm Pay: $25- $40 an hour Overtime Payment when applied Responsibilities Below are some of the responsibilities a virtual assistant is expected to assume in their position: Administrative support: Managing emails, scheduling appointments, and maintaining calendars. Drafting and editing documents, reports, and presentations. Research: Conducting online research on various topics. Gathering information for projects, presentations, or reports. Travel arrangements: Booking flights, accommodations, and transportation. Social media management: Monitoring social media accounts and responding to comments/messages. Customer support: Handling customer inquiries and resolving issues. Providing product/service information and assistance. Project coordination: Assisting in project planning, tracking, and organization. Coordinating tasks and deadlines among team members. Personal tasks: Managing personal appointments and reminders. Online shopping, gift sourcing, and other personal errands. Content creation: Designing graphics, presentations, or promotional materials. Miscellaneous tasks: Adapting to client-specific needs and tasks. Being flexible and open to new responsibilities Skills; Communication, Time management Bookkeeping, Email management, Organization Writing and typing, Basic IT knowledge Self-motivation and concentration, Detail-orientation, Reliability, Social media management, Creativity QUALIFICATIONS •High school diploma or equivalent • Proficiency in using MS Office applications, particularly Excel. •Strong attention to detail and accuracy in data entry and record-keeping. • Excellent organizational and time management skills with the ability to prioritize tasks and meet deadlines. •Strong analytical and problem-solving abilities to identify and resolve discrepancies. •Effective written and verbal communication skills to interact with suppliers and internal stakeholders. •Ability to work independently as well as collaboratively in a team environment