Operations Intern – Custom Programs
4 days ago
Barcelona
Location: Hybrid or Remote Department: Custom Programs Team under Operations Reports to: Senior Operations Manager - Custom Programs Job Type: Part-time internship (30 hours/week) Start: February - July (6 months) HOW TO APPLY: To apply please visit our careers page and submit your application now! Absolute Internship is seeking a highly organized, proactive, and detail-oriented Program Operations Intern to support the planning, coordination, and execution of faculty-led programs around the world. This role plays a vital part in delivering exceptional educational travel experiences in collaboration with university partners across multiple regions. The ideal candidate combines strong logistical and operational skills with a global mindset and an interest in international education. They bring cultural curiosity, adaptability, and a passion for creating seamless, high-quality programs that run smoothly from planning to completion. You will collaborate closely with teams across Absolute Internship—including Corporate Engagement, Marketing, and Enrollment—as well as directly with university faculty to co-design and implement impactful experiential learning programs. WHO WE ARE • We’re travelers, innovators, thinkers and doers, • We help students discover the world, • Open and collaborative – we all work together, • We’re small, but mighty and global - we have programs all around the world, • Our Absolute company culture is vibrant, international, diverse and definitely unique WHO YOU ARE • Strategic – You see the big picture and plan effectively., • Adaptable – You thrive in a fast-changing, multicultural environment., • Culturally fluent – Experienced in navigating diverse social norms, manners, and expectations across Asia., • Communicative – Clear, professional, and empathetic in all interactions., • Collaborative – You build strong relationships across teams, universities, and local partners., • Organized – Nothing slips through the cracks on your watch., • Problem-solver – Calm and resourceful when challenges arise, especially in complex international contexts., • Tech-savvy – Confident with tools like Trello, Asana, or Google Workspace., • Process-minded – You embrace change and help build better systems. KEY RESPONSIBILITIES Program Execution & Logistics • Booking and paying activities, and coordinating with vendors, • Preparing the Master sheets and the Kanbanchi boards for each program, • Prepare pre-departure materials, including emails, webinar links, orientation slides, handbooks, and calendars, • Prepare welcome packs, • Support with pre-departure communication: Whatsapp groups, emailing, lists, Hubspot properties and documents, Kahoots, Code of Conducts, Moving students through different stages on Hubspot, etc., • Work with Marketing to support promotion and student engagement., • Maintain accurate records of budgets, logistics, and itineraries., • Apply a systematic approach to planning and documentation., • Support process improvements and SOP implementation., • Ensure high standards of detail, service, and quality. IDEAL QUALITIES AND EXPERIENCE • Education in International Education, Business, Tourism, Hospitality, or a related field, • Minimum 2 years of experience in program coordination, logistics, or project management within an international or multicultural context, • Demonstrated excellence in logistics planning and itinerary development, • Strong communication skills and experience working with diverse stakeholders, • Customer-service orientation and flexibility in fast-paced environments, • Proficiency with Google Workspace and project management tools (Kanbanchi, Trello, Asana, etc.) is a plus, • Fluency in English required; additional languages are an asset HOW TO APPLY: To apply please visit our careers page and submit your application now!
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