Events Assistant
2 days ago
Ourense
Events Assistant (Volare Vitae) Are you organised, creative, and excited about supporting the delivery of international events? At Volare Vitae, we provide high-quality event and logistics support to EU-funded projects across multiple regions. We are looking for an Events Assistant to join our team and contribute to the successful planning and execution of workshops, conferences, and high-level meetings. What you’ll do: • Assist in planning and coordinating events (workshops, conferences, meetings, study visits) - Support preparation of event agendas, participant lists, and coordination materials - Liaise with venues, service providers, and suppliers to ensure smooth event delivery - Support participant communication, including invitations, registrations, and follow-ups - Assist with travel and accommodation arrangements for speakers and participants - Prepare event materials (presentations, badges, agendas, visibility items) - Provide on-site or remote support during events, ensuring smooth coordination - Support post-event activities, including feedback collection and reporting - Ensure compliance with EU visibility and branding requirements Who you are: • Organised, detail-oriented, and able to manage multiple deadlines - Comfortable working in a fast-paced, international environment - Strong communication skills in English (additional languages are a plus) - Proficient in MS Office; experience with event tools/platforms is an advantage - Experience in event organisation, administration, or logistics is an asset - Proactive, flexible, and solution-oriented mindset What we offer: • A flexible and dynamic international working environment - Hands-on experience in organising events for EU-funded projects - Close collaboration with experienced consultants and project teams - Opportunity to develop skills in event management and coordination - Career growth opportunities within the company Learn more about us: Interested or know someone who might be a fit? Feel free to reach out or apply directly. The recruitment process will be ongoing until Summer 2026. Only shortlisted candidates will be contacted.
