Senior Customer Service Representative, Spain
1 day ago
Madrid
Due to continued growth and market development, we are searching for a Senior Customer Service Representative to become an active team member in Spain. As a Senior Customer Service Representative at Viking EMEA, you will act as a vital commercial and operational link between our B2B customers, outside sales teams, and supply chain stakeholders. This role goes beyond reactive support; you will proactively manage accounts, drive quote conversion, identify cross-selling opportunities, and oversee order execution from initial quotation to final logistics delivery. Furthermore, you will have the following duties: The objectives of the role are: • Commercial Growth: You will collaborate with outside sales to contribute to market share growth in smaller customer segments, drive cross-selling, and maximize margin performance, • Pipeline Optimization: You will proactively manage quote follow-ups within our CRM (HubSpot) to improve overall conversion rates and close open business, • Customer Experience Excellence: You will serve as a seamless, single-point interface to ensure doing business with Viking EMEA is smooth, efficient, and reliable, • End-to-End Ownership: You will oversee the customer journey from a technical inquiry and order booking to warehouse coordination and final invoicing Core Responsibilities: Account Management & Sales Support Act as a bridge between customer and key stakeholders to enhance customer experience • Build trust-based relationships with a designated portfolio of EMEA accounts, • Create accurate commercial quotations, input data into HubSpot, and systematically execute follow-ups, • Provide first-level technical product support and capture competitive market intelligence to share with the broader sales team, • Identify complex customer scenarios and champion process improvements to enhance service delivery Order Management & Commercial Governance Perform a comprehensive sales order, fulfilling customer’s needs and delivering excellence • Validate the technical and commercial accuracy of sales orders, monitoring margins and escalating pricing exceptions when required, • Ensure a rapid 1-working-day turnaround for quote and order processing, in line with export compliance procedures, • Actively manage the backlog by tracking delayed shipments, call-off orders, and account clearances with the Credit Department Logistics & Supply Chain Coordination Arrange the shipment to customers from the warehouse or supplier and issue the proforma invoice • Execute daily order releases, verifying picking slips against final availability and pricing criteria, • Act as the primary liaison to your local operations manager for replenishment, purchasing, and warehouse teams, regarding lead times, product shortages, and scheduled pickups, • Control distribution expenses by proactively managing partial shipments, express freight requests, and applying minimum order values (franco), • Coordinate direct-to-customer shipments directly from third-party suppliers Qualifications and experience: • This position requires experience of 3+ years in a commercial, customer service or inside sales environment (ideally B-to-B), • You have a technical background or experience, • You have solid SAP experience, • You have experience or understanding of Supply Chain, • You have excellent administrative skills and are attentive to details, • You have some technical knowledge (construction or plumbing industry experience is an advantage); some knowledge about international trade (import/export) would be an advantage, • You are at ease with phone communication (quote follow up, direct approach with prospects), • You have an excellent command of Spanish and English, • You have strong verbal and written communication skills, and you are a good team player, • You are a fast learner, a dynamic and agile multi-tasker and enjoy the challenges of a busy office environment Reporting line and location: This is an office-based role reporting to the Local Operations Manager. Our offer: Stable company: for over three decades, our company has stood the test of time, weathering economic shifts, technological revolutions, and industry changes. We are not just stable; we are a ship that has sailed through storms and emerged stronger. Be part of a team that values tradition, experience, and unwavering commitment. Package: we offer competitive compensation that recognizes your expertise and dedication. Great place to work: we are not just a big company; we are a close-knit community that spans continents. As you contribute to impactful projects, you will experience the best of both worlds: the resources and reach of a multinational structure combined with the warmth and support of a tight-knit family. Grow your career with us, collaborate across borders, and enjoy the advantages of a truly inclusive and nurturing environment. Apply now and become part of our extraordinary journey!
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2 Calle de la Abada, Centro, 28013, Madrid
