Administrative Assistant, Luxury Goods
2 days ago
Madrid
To be considered, please submit your CV in English. The interview process will be conducted in English. We are looking for a candidate who can speak/read/write in English and Spanish. The working hours for this role are Monday - Thursday: 9:30 AM - 6:30 PM Friday: 9:30 AM - 5:00 PM We are Worthy & Circa Jewels. Our combined businesses are here to remake the world of pre-owned luxury jewelry. We use our expertise, technology, and connections to get jewelry sellers the absolute most for their jewelry. We are passionate about quality, sustainability, and the valuation of finely crafted jewels. We are a group of people who are not only passionate about our work but also about each other and our customers. Our flat hierarchy and organizational structure create an open environment where all feel comfortable to voice ideas, and we love the smart, creative minds of people who take pride in what they do. The Administrative Assistant will assist the administrative staff with clerical and reception duties. This is an exciting opportunity to gain experience in the luxury goods industry while utilizing your administrative background. What You’ll Do • Create/manage client appointments for both database and office calendar, • Report daily activity reports and check register and other reports as assigned, • Clerical purchasing duties which include but are not limited to: recording data in proprietary company software and excel spreadsheets, scanning documents, invoice collection and preparation, • Accurately prepare items for shipment which includes but is not limited to: labeling, recording images for digital library, stocking into the system, invoicing, and processing inbound and outbound shipments, • Administrative accounting responsibilities which includes but is not limited to: updating and sending check register/bank balance, filing invoices, setting up payment calendar, tax filing, preparing/sending monthly accounting reports, • Order office supplies, restock as necessary, open/close office and elevators, • Assist with Marketing duties, • Assist with reception duties which includes but is not limited to greeting clients, preparing police reports digitally and by hand, and recording client ID and jewelry images, • Respond to client emails and phone calls, • Create new client vendors, documentation on a daily basis in compliance with directives, • Accompany Buyers at buying events out of town which requires light travel that the company will pay for. May occur 1-2 times per month. Who You Are • A strong, and kind communicator with professional direct verbal & written skills, • Ability to work cross functionally with different teams and company stakeholders, • Highly organized with the ability adapt to changing business needs and ability to manage multiple moving parts, • Self-motivated and results-oriented, strategic thinker with an ability to learn and contribute, • Methodic, organized, and proactive, • Ability to travel 1-2x a month to accompany Buyers at buying events out of town What You Have • 5 years experience in a fast paced, deadline oriented environment, • 3-5 years of administrative experience required, • Luxury Goods industry background preferred, • Excellent interpersonal skills with the ability to cultivate good working relationships both internally and externally, • Experience in export/international shipments preferred, • Strong analytical and organizational skills with knowledge of Microsoft office and other relevant applications. ERP and CRM experience a plus, • Must speak, read, and write English as well as Spanish, interview will be in English What We’ll Give You • A supportive, inclusive culture in an organization that values your contributions, • Opportunities for personal and professional growth through work experience and mentorship
s/n Avenida de la Hispanidad, 28042, Madrid
