Personal Assistant
hace 22 horas
Bilbao
We are looking for a Personal Assistant to support a private family across travel, lifestyle, healthcare, properties, purchases and personal projects. 🌍 Remote ⏰ Full-Time 📚 Fluent English, Russian are essential. Spanish - nice to have 🦾 This is much more than a traditional PA role. It is an opportunity for a mature, confident and proactive professional who wants to be genuinely involved in unique tasks, take ownership and become a trusted person for the principal and his family. ❗Work content TRAVEL • Family of approximately 10 people, with 100+ flights per year., • Flights, private jets, transfers, premium car rentals — end-to-end logistics, connections., • Selection and booking of hotels and restaurants according to specific requests., • Planning of long-distance road trips by region (car/motorcycle): routes, logistics and leisure activities., • Maintaining the travel calendar. LEISURE • Monitoring event calendars, schedules, festivals and exhibitions in relevant destinations., • Selecting the most interesting events and incorporating them into the travel calendar., • Exclusive events and off-the-beaten-path options., • Sports and wellness: selecting trainers, gyms, spas and specialists., • Organizing sports trips with contractors (safaris, regattas, mountaineering, surfing, drifting) and supporting competition weekends., • Planning children's leisure activities at home and while travelling. HEALTH • Selecting and coordinating family healthcare: doctors, clinics, regular check-ups and nutrition., • Maintaining the medical history of key family members., • Selecting specialized clinics for specific medical needs., • Selecting and organizing retreats. CHILDREN • Selecting nannies., • Selecting schools, colleges and universities., • Selecting extracurricular activities and sports clubs. PURCHASES • Selecting products according to specific requests: identifying key selection criteria and clarifying requirements., • Monitoring designated categories (cars, watches, paintings, wine)., • Interacting with brand VIP managers and maintaining relationships., • Coordinating shipments and deliveries, communicating with couriers and customs., • Selecting gifts and maintaining a gift ideas bank. HOUSE MANAGEMENT • Hiring staff and arranging the basic setup of properties., • Monitoring bill payments and security systems., • Managing relationships with contractors (security, cleaning, etc.)., • Relocations, packing belongings and maintaining property inventories. PROJECTS • Managing non-standard projects from concept to completion: finding contractors, pricing and budgeting, milestone tracking and transparent reporting., • Examples: film production, building a unique/custom car, publishing a comic book with a studio. GENERAL • Maintaining a task management and status-tracking system for own tasks, contractors and assistants. ❗Requirements • At least 2 years of experience in similar role (Assistant to HNWI/UHNWI), • Highly organized, discreet and proactive; able to work independently and make decisions., • Strong service mindset and ability to anticipate needs and solve problems., • Experience building and maintaining a network of reliable suppliers, service providers and premium brands., • Strong project management skills and confident use of relevant tools (Jira, Monday, Miro, Asana, Notion, etc.)., • Confident and experienced use of AI tools to improve research, analysis and work efficiency., • Excellent communication and relationship-building skills., • Comfortable managing multiple priorities and working under tight deadlines. If you think this would be a perfect fit for you, please contact me on TG @olgaprpr