Balfour & Co

Project Rams Limited, a growing construction company, is seeking a motivated Junior Administrative Assistant to support our daily operations. This part-time, remote role is ideal for someone starting their career, eager to learn, organized, and confident in communicating with clients and suppliers. Occasional in-person meetings in London will be required. Key Responsibilities include: • Managing and responding to emails from clients and suppliers., • Following up on new and existing leads., • Making and receiving professional phone calls., • Keeping inboxes organized and up to date., • Assisting with company social media accounts (posting and basic engagement)., • Preparing and sending invoices., • Managing the director’s diary and scheduling meetings., • Providing general administrative support across the business. We are looking for someone with: • Strong communication skills (written and verbal)., • Good organization and attention to detail., • Basic IT skills (email, Microsoft Office/Google Workspace)., • A proactive attitude and willingness to learn., • Ability to manage time and work independently., • An interest in construction or business administration is a bonus, but not essential., • No extensive experience is required – full guidance will be provided. This is a part-time role with flexible hours to be agreed upon. We offer flexible working to suit your schedule, a great entry point into the construction industry, hands-on experience across different business areas, and opportunities for growth as the company expands.

Meet and greet clients, answer telephone calls, file all office related letters, log incoming and outgoing calls, general administrative duties, liaise with Manegerial Staff and carry out due deligence.

We are seeking a dedicated and organized Office Assistant to join our small, independent property maintenance and management company. In this role, you will be crucial in ensuring the smooth daily operation of our office and providing essential support to our team and clients. Key Responsibilities: • Provide comprehensive administrative support, including managing correspondence, filing, and data entry., • Handle incoming calls and emails, directing inquiries to the appropriate team members., • Coordinate maintenance requests and communicate with tenants, contractors, and property owners., • Maintain accurate records and databases related to properties and clients., • Assist with scheduling appointments and managing calendars., • Support general office tasks, ensuring a tidy and efficient workspace. Requirements: • Proven experience in an administrative or office support role is highly desirable., • Excellent organizational and time management skills, with a keen eye for detail., • Strong communication skills, both written and verbal., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook)., • Ability to work independently and as part of a small team., • A proactive attitude and a willingness to learn.

Location: Flexible / London-based with travel as required Employment Type: Full-time Overview: We are seeking a highly organised, discreet, and proactive Personal Assistant to support a high net worth individual with both personal and professional responsibilities. This is a varied and fast-paced role requiring excellent judgement, flexibility, and the ability to manage multiple priorities seamlessly. The ideal candidate will be comfortable handling a mix of administrative duties, lifestyle management, and day-to-day practical tasks, while maintaining the highest level of confidentiality and professionalism. Key Responsibilities: Administrative & Communication Support: • Managing and responding to emails, calls, and correspondence on behalf of the principal, • Drafting, proofreading, and organising documents and communications, • Diary management, including scheduling meetings, appointments, and reminders, • Acting as a point of contact between the principal and external stakeholders, • Maintaining filing systems (digital and physical) Household & Personal Management: • Overseeing daily household operations and liaising with domestic staff, • Coordinating maintenance, repairs, and service providers, • Managing laundry and dry cleaning arrangements, • Running personal errands (shopping, returns, collections, gifting), • Ensuring household supplies are stocked and organised Travel & Lifestyle Coordination: • Booking and managing domestic and international travel (flights, accommodation, transport), • Preparing detailed itineraries and travel packs, • Managing passports, visas, and travel documentation, • Arranging restaurants, memberships, and leisure activities Financial & Organisational Support: • Tracking expenses and assisting with budgets, • Managing invoices, receipts, and basic financial administration, • Liaising with accountants, advisors, and other professionals, • Paying bills and monitoring regular outgoings Events & Social Planning: • Organising private events, dinners, and social engagements, • Managing invitations, guest lists, and logistics, • Coordinating suppliers such as caterers and venues General & Ad Hoc Duties: • Conducting research and sourcing products or services, • Handling last-minute requests and troubleshooting issues, • Supporting with personal appointments (health, fitness, etc.), • Assisting with packing/unpacking for travel when required Requirements: We welcome applicants from a range of backgrounds who can demonstrate strong organisational and coordination skills. This role may particularly suit individuals with experience in: • Hospitality roles (e.g. front of house, concierge, guest services), • Customer service or client-facing positions, • Administrative or office support roles, • Team Assistant or Coordinator positions, • Personal Assistant or Executive Assistant roles Key Skills & Experience: • Excellent organisational and time management skills, • Strong written and verbal communication, • Ability to multitask and prioritise effectively, • High level of discretion and professionalism, • Confident using email, calendars, and standard office software, • A proactive, “can-do” attitude with strong problem-solving ability Personal Attributes: • Reliable, trustworthy, and detail-oriented, • Calm under pressure and adaptable to changing priorities, • Resourceful with strong initiative, • Polished and professional in manner, • Flexible with working hours when required Benefits: • Competitive salary, • Opportunity to work in a dynamic, high-profile environment, • Potential travel opportunities Application Process: Please submit your CV along with a short cover note outlining your relevant experience and interest in the role.

We are looking for a reliable and professional Receptionist & Administrator to join our team. This is a key role within the business, ideal for someone who is organised, confident on the phone, and able to manage multiple tasks efficiently. Key Responsibilities: • Answering and handling incoming phone calls in a polite and professional manner, • Managing schedules and coordinating team workloads, • Organising and maintaining paperwork and records, • Assisting with invoicing, payments, and basic financial administration, • Supporting day-to-day office operations Requirements: • Excellent telephone manner and communication skills, • Strong organisational skills and attention to detail, • Ability to manage and prioritise tasks effectively, • Basic understanding of payments/invoicing (training can be provided), • Friendly, professional attitude, • Willingness to learn and grow within the role

About Us: Ortenz & Co Limited is a growing and dynamic accountancy firm committed to delivering high-quality financial and compliance services to our clients. We pride ourselves on professionalism, efficiency, and excellent client care. Role Overview: We are seeking a professional and organised Front Desk Receptionist to be the first point of contact for our firm. This role is ideal for someone who is personable, detail-oriented, and able to manage administrative and compliance-related tasks efficiently. Key Responsibilities: • Greeting clients and visitors in a professional and friendly manner, • Answering and directing incoming calls and emails, • Managing the front desk and maintaining a welcoming office environment, • Assisting with onboarding clients and handling compliance documentation (e.g. ID verification, AML checks), • Monitoring and organising client records and documentation, • Supporting the accounts team with general administrative duties, • Assisting VAT Department and Income Tax Department with MTD. Additional Responsibilities (Desirable): • Assisting with Companies House filings and basic HMRC correspondence, • Preparing engagement letters and client documentation packs, • Following up with clients for outstanding information, • Managing document portals (e.g. uploading/downloading client records), • Basic bookkeeping data entry (training can be provided) Requirements: • Previous experience in a receptionist or administrative role (preferred in an accountancy firm), • Excellent communication and interpersonal skills, • Strong organisational skills and attention to detail, • Proficiency in Microsoft Office (Word, Excel, Outlook), Bright Manager,, • Ability to handle sensitive information with discretion, • Professional appearance and manner Desirable (but not essential): • Experience within an accountancy firm, • Familiarity with compliance procedures (AML/KYC), • Knowledge of software such as QuickBooks, Xero, VT Transaction or similar What We Offer: • Friendly and supportive working environment, • Opportunity to grow within the firm, • On-the-job training and development, • Join Ortenz & Co and be part of a professional team delivering excellent service to our clients.