Administrative Assistant

Location: Brentford (new branch opening on 26.04.2024) Our photography studio rental business provides a creative space for individuals to capture content through photography and videography. With hourly rental options, we cater to a diverse clientele, including influencers and content creators. With branches in Brentford and Deptford, we are expanding our team and seeking a responsible individual to manage and oversee studio operations and bookings. Job Description: As a Studio Manager, you will be responsible for managing and controlling the studio space and bookings. Your primary duties will include: - Coordinating and managing studio bookings, ensuring smooth operations and client satisfaction. - Overseeing the cleanliness and maintenance of the studio space. - Welcoming clients and providing assistance as needed during their sessions. - Handling inquiries and providing information about studio services to potential clients. - Managing studio inventory and equipment, ensuring everything is in working order - Maintaining communication with clients before, during, and after their bookings to ensure a positive experience. - Adhering to company policies and procedures to maintain a safe and productive work environment. Job Requirements: - Strong organizational and time management skills. - Excellent communication and customer service skills. - Ability to work independently and take initiative. - Flexibility to work varying hours based on booking schedules. - Enthusiasm for the creative industry and a passion for providing excellent service to clients. - Ideally suited for sixth form or university students looking to gain practical experience and additional skills. Studio Assistant Job Requirements: 1. Maintain cleanliness in both the black and white rooms. 2. Welcome clients at reception and escort them to the studio. 3. Ensure the studio is clean and prepared after each booking. 4. Secure the studio at day's end and dispose of waste. 5. Flexibility to work weekends and varying weekday shifts based on booking schedules. 6. Handle studio inquiries via phone, email, and social media. 7. Capture content for studio's social media platforms. 8. During client sessions, be available nearby and return before their session concludes to assist them out of the building. You may utilize seating in the corridor or nearby cafe during downtime (open from 8 am to 5 pm daily). This role offers flexibility, with the opportunity to work on days when bookings are scheduled. If you are a motivated individual with a passion for the creative arts and enjoy working in a dynamic environment, we encourage you to apply for this exciting opportunity.

Working for a small private Personal Training company, we are growing very quickly, doubling profits last month and doubling the month before that. The admin workload has become too large to the point where I cannot focus on other areas of the business. Looking for somebody to take over all the small daily tasks and client facing admin work!

Main duties will be to take telephone inquiries and pass on the messages to relevant manager; arranges appointments, maintain business diary, travel arrangements, makes reservations and organised a variety of functions. Any new clients matter comes opens the file and sorts, distributes and files correspondence (in hard copy and electronic) and deals directly with routine correspondence. Use software to produce correspondence, reports, presentations and other documents from drafts, handwritten copy. arranges and attends meetings, takes minutes and prepares records of proceedings, Drafting the administrative letters and acts as a first point of contact for a manager or team with colleagues and people from outside organisations